Administrative Assistant Project Manager

Joyce Coppola McConnell

***** ********* *****, *****, ** 20657

410-***-**** *****.**********@*****.***

Experience

Strayer University

**** ** ****

Associate Director Student Affairs

Acting Dean Student Affairs

Senior Coordinator to the Dean of Student Affairs

. Facilitated in the student resolution process; interacted with all

levels of administration, faculty, and staff to collect information

and identify a solution to assist the student

. Reviewed written communications of Assistant Directors to ensure well

written and fair resolutions

. Actively communicated with Legal regarding cases on a scheduled weekly

call

. Assisted in creating and updating changes in University's policy and

procedures

. Coordinated the selection of a student representative for the Student

Advisory Board for each of the 71 campuses and chaired the Regional

Advisory Meetings

. Trained new faculty and staff to orient them to the University's

policies, procedures,, and services

. Leadership role in University committees and assignments, i.e.

prepared New Student Orientation presentations each quarter and the

lead for the newly developed online plagiarism committee

. Point person for the Career Development Department and staff

. Responsible for reports, statistics, and presentations for the

department

. Participated in all Student Affairs meetings and program sessions

Image-Guided Neurologics Melbourne, FL

2003 to 2004

Administrative Associate to the Vice President of Sales and Marketing

. Provided customer service; coordinated product ordering with sales

representatives and clinical specialists. Supported senior executives

and CEO. Supervised staff

. Prepared invoices, queried database, developed, and maintained reports

. Negotiated maintenance and equipment contracts: reduced costs,

enhanced services

Florida Institute of Technology Melbourne, FL

1998 to 2003

Executive Assistant to Vice President for Student Affairs and Dean of

Students

. Coordinated and managed division-wide logistics for a $1.5 million

budget, assessed needs, information systems and planning for each of

the eight departments

. Prepared correspondence and reports. Processed payroll, personnel

forms and reimbursements. Scheduled activities, managed records, and

resolved student problems

. Promoted communication and interaction between departments, staff,

students, parents, faculty and alumni

. Supported and worked closely with Athletics, Career Development,

Financial Aid, International Students, Residence Life, Student

Activities, Student Health Center, and Undergraduate Admissions

Departments

Coordinator to Director of Facilities Management

. Coordinated between work order initiator and project manager.

Conducted weekly status meetings with facilities managers

. Managed and developed procedures of work order requests, follow-up

and reports. Tracked work orders through budget approval, phases of

actual work to completion

. Processed project charges, tracked budgets, balanced accounts (in

excess of $500,000) and prepared reports

Daytona College Daytona Beach, FL

1982 to 1997

Senior Executive Assistant to Executive Director of the Foundation & Alumni

Association

. Assisted with scholarship administration; coordinated and attended

fund-raising events, award ceremonies, and receptions

. Supported Foundation Board meetings, distributed materials, recorded

and maintained minutes; worked directly with Board Members and donors

. Supervised staff and student workers

. Managed donor relations by telephone, correspondence, events, and

accurate record keeping; processed monies and receipts; prepared

donation correspondence

. Tracked each foundation account and managed departmental budgets;

posted award notices, notified award recipients, and arranged

ceremonies

Senior Associate to Dean at West Campus

. Recruited, hired and supervised work-study students; managed an

average of 40 students: processed employment packets and payroll;

maintained budgets

. Coordinated fund-raisers, plays and art exhibits activities within

allotted budget. Prepared announcements; coordinated catering and

facilities set-up; hosted events

. Cross-trained in admissions and registration procedures; experienced

in testing and counseling. Opened and supervised new language skills

lab. Coordinated inventory, ordered materials and trained and

supervised lab assistants

Senior Administrative Assistant to Director of Supplemental Vocational &

Lifelong Learning

. Prepared schedules, contracts, grade rolls and payroll vouchers.

Coordinated utilization charts and updated mailing lists. Assisted

with registration, prepared press releases and worked with students

for placement.

Senior Administrative Assistant to Dean for the Branch Campuses

. Primary contact for four branch campuses. Coordinated office

functions, delegated and assigned tasks. Assisted program managers

and instructors. Supervised secretaries, students, tutors and lab

assistants. Maintained departmental and campus budget reports and

records.

Senior Administrative Assistant to Dean of Resource Development, Alumni,

and International Education

. Assisted senior level administrators; oversaw all departmental

functions, workload and budgets. Supervised secretarial and work-

study staff.

Education

Strayer University Master in

Education

Washington, D.C. Projected

graduation date - 2012

Warner Southern College B.A. --

Organizational Management

Lake Wales, Florida Completed in

1999

Skills

. Experienced in successfully working in a fast-paced environment and multi-

tasking in senior administration in a highly confidential arena

. Excellent oral and written communication skills

. Detail orientated

Contact this candidate