Administrative Assistant Project Manager

Ariana M. Rossi

*** ***** **** **, *** Rancho, NM 87124 H: 505-***-**** *******@*******.***

SUMMARY

Self starting, take charge administrative professional with over 15 years of diverse business experience.

• Successful execution of projects in deadline driven environments

• Excellent organizational, interpersonal & customer support skills

• Outstanding ability to prioritize and manage multiple tasks with attention to detail

• Innovative problem solver and team player

• Articulate and well spoken

• Proficiencies in Microsoft Office products, Manpower Intranet, PeopleSoft and Lotus Notes (as well as other

email/calendar applications also, moderate/beginner experience with MS Project Manager)

PROFESSIONAL EXPERIENCE

AMERIND Risk Management Corp., Bernalillo, NM

(4/7/10 – 6/24/10 – Temporary Assignment)

Administrative Assistant/Receptionist Backup

• Front Desk coverage as needed (includes greeting clients, answering multi line phone system, distribution of

incoming mail, preparation of outgoing mail, office supply ordering, and database maintenance)

• Scanning mail

• Ad hoc projects as assigned by supervisor (i.e., pamphlet/postcard design, bulk mailings, labels/mail merge)

• Customer Contact – calling clients to verify/update contact information, as well as to insure clients are happy

with products/services

SCHOTT SOLAR INC., Albuquerque, NM

Sept. 2008 – Jan. 2009

Emerging branch of German based solar module and receiver manufacturer

Travel Coordinator / HR Assistant (9/08 – early 11/08)

• Responsible for making international travel arrangements for all new trainees to the company as well as possible

candidates interviewing with the company

• Complete and process expense reports (daily/weekly)

• Process invoices

• Maintain existing and set up new employee files

• Assist in creation of New Hire Process

• Assist in coordination and planning of employee events at office site

Administrative Assistant, Technical Facilities and Services (11/08 – end of 1/09)

• Admin. support for TFS, comprised of the following departments: EH&S (Environmental Health and Safety),

Plant/Site Security, Site Planning, Technical Facilities and Services

Update and maintain TFS Director’s calendar

•

Purchase office supplies for all above departments

•

Assist in coordination and planning of employee events at plant site

•

MANPOWER INTERNATIONAL HEADQUARTERS, Milwaukee, WI

May 2002 – August 2008

$17 billion global provider of human resources services and solutions

Administrative Assistant, U.S. Sales & Marketing (October 2005 – August 2008)

• Hands on resource, back up and support for four Directors, as well as a VP

• Update and maintain calendars on a daily basis

• Coordinate meetings and events for all supported departments (including catering)

• Coordinate travel arrangements for supported Directors and VP (including international travel)

• Complete and process expense reports

• Process invoices for multiple departments

• General Sales & Marketing contact support for Manpower Field Organization (Branch & Franchise)

• Purchase office supplies for departments

• Update and maintain Sales & Marketing contact lists and organizational charts

Administrative Assistant, Marketing Operations (January 2004 – October 2005)

** Retained same responsibilities as listed below with the following additions:

• Support for Manpower prescreening tool (NetSelect), including daily correspondence, opening & closing

partitions, creating new partitions, maintaining daily user logs, password changes, phone support for field, and

processing invoices

• General Marketing contact support for Manpower Staffing and Professional Field Organization (Branch &

Franchise)

• Supported field employee recognition program (Circle of Excellence)

• Developed recruiting plans for field offices upon request

Administrative Assistant, Professional Operations (May 2002 – January 2004)

• Direct support to Professional Operations Director and department staff

• Updated and maintained calendar & travel arrangements for Director

• Completed and processed expense reports & invoices

• Organized and maintained departmental marketing collateral library

• Purchased office supplies & repaired general office equipment

• Distributed incoming/outgoing mail

• Acting zero out/back up for Professional Operations department

• General Marketing contact support for Manpower Professional Field Organization (Branch & Franchise)

• Ad hoc special projects as needed, including large copy orders and resource kit assembly

REINKE & ASSOCIATES, Milwaukee, WI

2000 – 2001

Local boutique advertising agency

Receptionist / Administrative Assistant

• Handled incoming phone inquiries

• Distributed incoming/outgoing mail

• Processed & mailed overnight ad shipments to publishers on a daily basis

• Data entry of local & national ads on a daily basis

BECK, CHAET & BAMBERGER, Milwaukee, WI

1996 – 2000

Milwaukee based law firm specializing in labor law & real estate

Administrative Assistant

• Supported an average of 12 attorneys daily

• Updated, maintained and organized all attorney case files

• Filing and organization of all documents related to each case file

• Filed case documents with county & federal courts on a regular basis

• Scheduled attorney client meetings

• Back up to receptionist

• Purchased office supplies

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