Administrative Assistant Accounting

QUALIFICATIONS PROFILE

Highly organized, versatile, and seasoned professional powered with broad-

based experience in Office Management, Administrative Support, and

Accounting. Show remarkable ability in providing high-level of

administrative assistance to executives with comprehensive skills in

scheduling meetings, coordinating travels, and maintaining corporate

records and financial reports. Excel at formulating and implementing

standard practices and procedures to effect dramatic improvements in

efficiency, productivity, and business processes toward successful

attainment of organizational goals. Possess a keen eye for detail coupled

with proven effectiveness to multitask in fiercely competitive, team-

oriented, and fast-paced environment.

AREAS OF EXPERTISE

Office Administration and Support Travel Itineraries and Meeting

Scheduling

General Accounting and Financial Outstanding Executive Relations

Reporting

Project Management and Operations Continuous Process and Productivity

Improvement

Leadership, Training, and Team Superior Interpersonal and

Building Presentation Skills

Technical Support and Time Management and

Troubleshooting Deadline-Sensitive

Organized with Strong Analytical Articulate Oral and Written

Abilities Communication

EMPLOYMENT HISTORY

Accountant / Computer Consultant 2007-Present

Delta Business Services, Inc. (Self-Employed) ( Discovery Bay, CA

Accounting and Computer Consulting business targeting small businesses in

Contra Costa County. Computer repair, spyware and virus removal,

installation of new software, scanning and formatting of hard drives.

Assess network needs and recommend hardware and software purchases.

Network and new equipment installation and setup.

Prepare accounting records and financial reports to assess accuracy,

completeness, and conformance to reporting and procedural standards.

Evaluate business operations, trends, costs, revenues, financial

commitments, and obligations, to project future revenues and expenses or to

provide expert advice.

Notable Accomplishments:

. Completed a 12 week course entitled "New Venture Training" through the

California Small Business Development Center

. Recruited by instructor to cover the Accounting section of the course in

the absence of scheduled instructor;

. Invited to speak at the Success Forum Day on April 25, 2009 consisting of

approximately 30 to 35 students; spoke on the requirements for a

successful "new venture" and the importance of the accounting aspect in

any new business

Executive Assistant / Administrative 2006-2007

Manager

California Payroll ( Brentwood, CA

Worked collaboratively with the President and outside IT firm to completely

update IT infrastructure. Determined staffing requirements: interviewed,

hired, and trained new employees; created job descriptions and maintained

personnel files. Wrote and edited production of company publications,

including presentation materials proposals, studies, reports, and training

manuals.

Notable Accomplishments:

. Cost-effectively saved approximately $50K for the project by negotiating

substantial discount with vendors

. Instrumental in enrolling the company in Microsoft's Service Provider

License Agreement Program to provide services; hosted applications to end

customers

Administrative Assistant 2005-2006

Pittsburg School District ( Pittsburg, CA

Oversaw office activities involving independent judgment and action within

a diverse functional area including Business, Financial, Facilities and

Maintenance, Technology, Transportation, and Food Service. Provided high-

level of administrative support to training managers and staff on office

technology and communication systems. Communicated with School District

Superintendent and School Board in the areas of compensation, insurance,

and benefits. Instrumental in preparing memos, research papers, and reports

for managers as well as in maintaining databases and spreadsheets for data

analysis and comparison. Served as a liaison for activities among managers,

staff, divisions, and outside organizations including local and state

jurisdictions to address problems in a timely manner.

Notable Accomplishments:

. Obtained more than $3M in federal monies for computer technology for the

district through demonstration of exemplary knowledge in the area of E-

Rate Funding

. Created recommendations for a five-year technology plan required for

governmental "E-Rate" funding for Information Systems technology for the

District Office and the individual schools

. Interfaced with the Contra Costa County Workers Compensation Company to

analyze all current claims and formulate a solution for encouraging "non-

injured" workers to return to their assignments

Accounts Payable Manager 2003-2005

Town & Country Roofing, Inc. ( Brentwood, CA

Assessed completeness, accuracy, and conformance to reporting and

procedural standards by checking financial statements and reports along

with accounting records. Maintained and compiled record of assets,

liabilities, profit and loss, tax liability, or other financial activities

for numerous inter-related companies. Primarily held responsible for

receiving and processing all invoices as well as in performing all check

runs.

Notable Accomplishments:

. Generated new business opportunities and optimized service by modifying

Excel reports that allowed vendors to export data in line with production

schedules

. Initiated the development of MS Access databases linked to accounting

software, allowing management access to data needed to make critical

scheduling, purchasing, and personnel decisions

. Significantly reduced downtime due to computer problems and obtained

substantial savings in computer maintenance calls by upgrading the

computer systems and software throughout the company

. Installed software to protect servers and individual workstations from

spyware, adware, and viruses

. Removed only one virus for a period of two years from an individual

workstation before any data was lost or corrupted.

Computer Programmer / Administrative Assistant 1991-2003

Watchtower Bible and Tract Society ( Brooklyn, NY

During Construction of a 367 acre, 21 building Educational Center played a

vital role in building the Construction / Maintenance / Facilities

Department from start up. Conceptualized innovative office methods for

departmental workflow, administrative calendars, filing systems, production

of work orders, task tracking, and the use of personnel. Arranged meetings

and travel itineraries as well as managed calendars for three executives.

Facilitated training and support to 70 users, including synchronization of

application on laptops, remote international support, and Lotus Notes

Server support. Determined needs of various departments and developed

computer programs to address such needs.

Notable Accomplishments:

. Authored training manuals in installing and using all mechanical

equipment purchased for construction of a 2,000-person training facility

. Established and implemented Lotus Notes application for Design / Build

Department to track construction projects, personnel, and equipment in

112 branches worldwide

. Obtained significant savings in time and money by streamlining the

process for creating customized software applications by developing an

enterprise-wide solution "framework application" to be used as a starting

point for developing client/server Access ADPs on a SQL database

. Successfully developed and wrote numerous programs using MS Access and

Lotus Notes

EARLIER CAREER

. Accounting Officer / Operations Officer ( Citizens Western Bank, San

Diego, CA: 1980 - 1986

. Lynn Shroyer Bookkeeping Service ( Self-Employed, San Diego, CA: 1986 -

1989

EDUCATION

American Institute of Professional Bookkeeper Program (AIPB)

Certification

California State University-San Marcos, San Marcos, CA: 2008-2009

( Los Medanos College, Pittsburg, CA: 2006-2007

COMSC-040 0078 Intro to Computers

COMSC-070 1352 Microsoft Excel

COMSC-036 0930 Basic Networking Skills

COMSC-075 1141 Microsoft Word

COMSC-065 1342 Microsoft Access

COMSC-041 1177 Programming with VisualBasic.Net

COMSC-012 0884 Intro to Internet Security

(Mesa College, San Diego, CA: 1987-1988

Accounting 116A

Accounting 116B

PROFESSIONAL TRAINING

QuickBooks ProAdvisor Certification

Training in Relational Database Management Systems and Object-Oriented

Programming

SQL Server; Erwin Data Modeling; 2- and 3-Tiered Architecture

TECHNICAL PROFICIENCIES

Expert knowledge of : Microsoft Word, Excel, PowerPoint, Publisher,

Outlook, Visio, Access, QuickBooks, SQL, Lotus Notes, Maxwell Construction

Accounting Software, Great Plains Accounting Software, Windows Server

Administration

Contact this candidate