Assistant Administrative

Janet D. Drake

**** **** ******, ********, ** ***05

Cell: 208-***-****; Email: **********@****.***

Objective:

To gain employment as an Administrative Assistant to utilize my talents, skills, and experiences and to

be of service in this field of expertise.

Professional Experience:

Program Assistant October 2009 to June 2010

Oklahoma Department of Commerce, Oklahoma City, OK

Responsible for typing and tracking Community Development contracts and contract modifications for Federal and

State Programs as assigned. Ensures appropriate individuals have reviews for contractual language that meets all

necessary Federal and State requirements. Ensures all authorized signatures forms are received from contractors,

scanned and file appropriately. Served as the Community Development file clerk ensuring all documents to be filed in

the appropriate files. More information upon request.

Secretary January 2006 to October 2009

Oklahoma Department of Commerce, Oklahoma City, OK

Responsible for mail distribution for the Business Office that includes the Accounting and Auditing divisions. Process,

mail and distributes daily vendor and travel warrants. Serve as a main filing clerk filing vendor and travel warrants

and other miscellaneous items. Assist in developing and implementing new filing polices for relocating and retrieving

files when requested. Prepare and process Purchase requisitions, Invitation to Bid, Request for Proposal for the

Building Operation manager. Tracked purchase requisitions, invoices, and miscellaneous documents for Building

Operations. Relief person for the Agency switchboard. More information upon request.

Staff Assistant III October 2003 to October 2005

Oklahoma Guaranteed Student Loan Program, Oklahoma City, OK

Provide staff assistant assistance to the Executive Director which included facilitating the process of purchasing

requisitions, invoices, personnel request forms, cost center forms, and other forms requiring the Executive Director's

review and signature. Arranged travel plans and process travel claims. Served as the OGSLP State Charitable

Campaign Chair person and recognizes for my outstanding leadership skills. More information upon request.

page 2 Janet Drake

208-***-**** Cell; Email: **********@****.***

Staff Assistant II March 2001 to August 2003

Center for Early Childhood Professional Development, Moore, OK

Provide staff assistance to the childcare caregiver division and providers by processing caregiver education courses,

checking educator's paperwork for accuracy; then process the educator's invoices and participant's certificates.

Reviewed, updated, and inserted clip art for upcoming Video Lending Library catalog. Provided excellent customer

service to the caregivers in processing their video lending library requests. More information on request.

Administrative Technician II June 1993 to March 2000

City of Norman Parks and Recreation Department, Norman, OK

Provided administrative assistance to the Parks and Recreation Department by processing Little League registrations

for over 4,000 children; processed Park reservation for over 50 parks; process credit card transactions; process the

Griffin Community Park ball field signage annually invoices; prepared quarterly sales letters and made appointments

for the Sports Director to meet new prospects for signs. Processed Park dailies reports for the Parks Director. Assisted

in the preparation of the quarterly Recreation guides. More information on request.

Education: (more information upon request)

Oklahoma Department of Commerce

Completion of Word and Excel 2007 courses October 2010 to June 2010

Oklahoma Guaranteed Student Loan Program October 2003 to October 2005

Completion: Department of Central Services Specifications Development Class

Internal Travel and Purchasing Trainings

City of Norman November 1991 to March 2000

Completion: Microsoft Office Courses

City College, Moore, OK May 1991 to January 1992

Completion of an Accounting Paraprofessional Program

Additional Qualifications and Skills:

Microsoft Word Microsoft Excel Microsoft Access Microsoft PowerPoint

Microsoft Publisher Microsoft Outlook CICS Software AS400 Software

PeopleWare Software HP 3000 Software GMS Software

page 3 Janet Drake

208-***-**** Cell; Email: **********@****.***

Awards and Acknowledgements:

*Acknowledgement for my leadership skills in serving as Treasurer for the Employee Activity Committee

at the Oklahoma Department of Commerce.

* Acknowledgement for my leadership skills in serving as Chair person for the State Charitable Campaign

at the Oklahoma Guaranteed Student Loan Program.

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