Administrative Assistant Accounting

**** ***** ****** *****

Hughesville, Maryland ***37

October 27, 2010

Ms. Deanna Vasquez

Director of Operations

The Leukemia & Lymphoma Society

**** ******** *******, ***** ***

Alexandria, VA 22303

Dear Ms. Deanna Vasquez:

I read information on the job opening for Administrative Assistant -

Accounting at www.leukemia-lymphoma.org with great interest and enthusiasm

as my skills and abilities match your requirements for the position.

Therefore, I am submitting my resume for your review and consideration.

Please allow me to explain briefly the contribution I would make to your

organization.

Recorded financial records for corporations Managing the financial accounts

for six corporate clients, I worked as a Bookkeeping Administrator for IAB

Enterprises, Inc. from 2007 to 2009. I independently and accurately posted

journal entries from transactions receipts into accounting software.

Paid taxes and filed returns I filed monthly, quarterly, and yearly

business and payroll tax returns making timely submissions within the

guidelines of the federal, state, and local tax agencies. I have

experience with complicated back taxes and dealing with tax agencies.

Coordinated and communicated Strong interpersonal and communication skills

are needed to consult with clients, management, colleagues, accountants,

vendors, etc. Financial status, updates, and matters that needed prompt

attention were communicated through face-to-face group meetings or other

mediums.

Posted transactions into chart of accounts Developed routines to receive

daily or weekly financial transaction documents from clients to maintain

correct balances on accounts.

Prepared financial statements and reconciliations Verifications and

corrections were made as I conducted bank reconciliations daily. I prepared

periodic summaries, tax reports, and financial statements: cash flow,

profit and loss, balance sheets for distribution to corporate officers and

accountants.

Managed accounts receivable and payable I generated invoices to manage

accounts receivable, made vendor payments to manage payables, and balanced

cash receipts daily.

Provided payroll administration I set up employee payroll information and

withholdings in accounting system. I also performed timekeeping function

printing checks for salary/wage disbursements.

Developed budget Upon request, by direction of the CPA or corporate

officers, I advised clients on ways or alternatives to cut costs and

prepared company operating budgets.

In addition, I have acquired a Financial Office Assistant Certificate and

an Advanced Accounting Certificate. I would bring to your facility not

only these skills, but also a positive and cooperative attitude that I have

displayed throughout my career. I am a quick learner with strong

interpersonal skills who maintains calm under pressure and adapts to meet

the unique needs of each organization.

Again, my resume will detail the required skills and background you seek.

I would welcome the opportunity for an interview, so please contact me for

scheduling. I thank you in advance for your time and consideration.

Cordially,

Latoya W. Gray

Toya W. Gray

7390 Sandy Bottom

Hughesville, Maryland 20637

Home Phone: 301-***-****

Office Phone: 540-***-****

Email: ****.****@*******.***

OBJECTIVE

A knowledge seeker, keen to maximize own professional value by learning and

committing to a stable employment engagement in accounting support

PROFESSIONAL EXPERIENCE

2009 - Present Secretary II, Chugach Alaska Corporation

(Dahlgren, Virginia)

. Provides administrative support services for the Naval

Surface Warfare Center.

. Records/stores/distributes and retrieves media data in

accordance with standardized procedures.

. Review and edit documents including correspondences

and technical documents.

. Submits procurement requests and requisitions for

technical projects and maintain inventory of supplies.

. Tracks time and attendance monitoring job codes and

leave balances.

. Maintains calendars, arranges conference rooms, and

prepares travel orders and vouchers.

. Directs calls and visitors to appropriate staff.

. Controls mail, maintains recurring internal reports,

correspondence controls, and training plans.

. Prepares meeting minutes and follows up on action

items and data calls.

2007- 2009 Full-charge Bookkeeper, IAB Enterprises,

Inc.,

(District Heights, Maryland)

. Provided bookkeeping to executive level clients

posting financial transactions with accuracy

. Researched, classified, and resolved discrepancies of

complex accounting data

. Compiled, aggregated, and calculated numerical data

utilizing spreadsheet

. Prepared and proofread periodic correspondence,

financial statements, and operating budgets

. Managed balances of accounts receivables, payables,

and cash receipts, and generated invoices

. Performed payroll administration and timekeeping functions

. Reconciled bank accounts, and processed salary,

payroll tax, and vendor payments

. Developed bookkeeping routines while implementing

appropriate actions in compliance to GAAP

2002-2007 Property Manager, Gray Properties

(Washington, DC)

. Managed capital purchases of multi-unit rental

properties ensuring optimum performance

. Maintained filing system of fiscal, tax, leasing,

contract and court documents

. Established rental rates in accordance with prevailing

economic conditions

. Enforced lease agreements and termination-of-lease

procedures adhering to Tenant-Landlord Law

. Negotiated contracts for building renovations and

other contractual services

. Monitored performance of contractors and investigated

and resolved tenants' complaints

. Updated records of income and expenditures of property

operations

. Procured supplies/equipment while making arrangements

for repairs and renovations

2000-2004 Administrative Assistant II, Fairfax County Police Department

(Alexandria, Virginia)

. Performed administrative support for Criminal

Investigations Division of 110 department personnel

. Reviewed and made adjustments for accuracy to

timekeepers' time and attendance records

necessary

. Maintained hardcopy and/or electronic files of

confidential and sensitive materials

. Drafted, screened, routed and tracked technical

correspondence providing confidentiality to

sensitive materials

. Prepared statistical reports and form requests

. Updated county-wide databases and maintained logs

. Answered multi-line communications system and

directed visitors accordingly

. Liaise to other affected departments and divisions

. Performed backup for Administrative Assistant III with

full-scale knowledge of position duties

EDUCATION & TRAINING

2006-2009 College of Southern Maryland, Laplata, MD GPA 3.2/4.0

Certificates: Financial Office Assistant, Advance Accounting

Business Administration/Management Development

Software: Windows XP; Microsoft Office Suite: Word, Excel,

Access, PowerPoint, Outlook; Minitab Statistical Software;

QuickBooks; Integrated Accounting Systems

Typing 60 wpm

AWARDS & HONORS

2006-2008 Deans List, 2001 Team Excellence Award, American

Legion Civilian Support Award of the Year 2002, 1st Annual

Mountain Bike Competition Committee: 2002 Ride to Remember

Remembering 911 Recognition of Support; Fairfax County

Exceptional Ratings on all Yearly Performance Evaluations

Volunteer Work: Charles County (various

assignments)

Contact this candidate