Administrative Assistant Manager
Resume:
Terry A. Wells
[*** Lyons Ave., Glenbrook, NV ***13] [775-***-****] [*************@*****.***]
Objective
My main goal is to achieve excellence in the position I acquire. I learn quickly and can
maintain efficiency. I am also detail oriented and incorporate organization into all aspects of
my work. I take pride in demonstrating service standards held within the company and believe
I would be a valuable asset to your team. If you have any questions or concerns, please contact me through
email or the phone number provided. I appreciate your time and consideration for the position applied.
Experience
Senior Office Assistant/ Senior Administrative Assistant/ Accounts Payable & Receivable
Associate/ Corporate Officer/ Notarial Officer
[5/2007 - 9/2010] [Tahoe Business Management], [Stateline, NV]
Senior Administrative Assistant to General Manager and President.
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Be named as the initial Director in the Articles of Incorporation for client corporation entities.
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Provide personal SSN as initial Director to obtain EIN's for new client corporation entities.
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Review and execute corporate minutes and organizational resolutions.
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Hold office of Vice President of various company subsidiaries to include but not limited to
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Silver State Management Services LLC, Nevada Corporation Services Ltd., Nevis Corporate
Management Solutions LLC, and Kingsbury Executive Suites LLC, in order to facilitate the
execution of Corporate and LLC minutes, organizational and special resolutions, operating
agreements, and Executive Leases for client entities.
Place, receive and process orders for new clients.
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Communicate with clients on a daily basis via telephone, email and online support system.
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Invoice and process client payments via online billing and various other systems.
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Preparation, submission, and receipt of filings with the Nevada and other foreign Secretary of
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States' Offices as well as filings with the Nevada Dept. of Taxation, Douglas County, Internal
Revenue Service and various overseas governments.
Preparation and maintenance of company records to include, bylaws, operating agreements,
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stock ledger, stock certificates, regular annual meeting notices and minutes, special meeting
minutes and resolutions.
Provide notarial services as necessary.
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Assist in training new employees.
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Assist clients in the opening of company bank accounts with various banking institutions.
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Supervise the shipping department and mail forwarding procedures.
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Invoice all client renewals monthly using online billing system.
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Identify and process payments received daily using online billing system and various other
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systems.
Record all deposits into Quick Books, as wells as preparing and depositing check payments,
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monitoring past due accounts, and reconciling bank statements monthly.
Contact: please contact me for verification
Income Auditor, Finance
[2/2005-12/2006], [Pointe Hilton Squaw Peak Resort and Spa], [Phoenix, AZ]
Balance and code the previous day's work and prepare a daily operating sales and labor
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summary.
Ensure the accuracy of the night audit work and complete sales journal information.
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Review and analyze all adjustments.
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Audit banquet tickets to banquet orders.
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Route rebates, miscellaneous charges, promotional tickets, and paid-outs.
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File and archive all documents according to taxing authority requirements.
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Contact: Mike Veres (Director of Finance) or Michelle Towers (Assistant Director of
Finance) 602-***-****
Night Auditor, Finance
[6/2004 -1/2005] [Hilton Sedona Resort and Spa], [Sedona, AZ]
Post and balance all hotel work for each day.
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Prepare restaurant audits to breakdown and balance restaurant figures .
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Handle all computer end of day issues and problems that might occur throughout shift.
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Reconcile credit card system to daily transaction list from rooms.
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Contact: Lisa Stimpson (Director of Finance) 928-***-****
Night Auditor, Front Office
[12/2001-6/2004] [Silver King Hotel], [Park City, Utah]
Manage front desk during nighttime hours.
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Prepare hotel audit reports.
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Check guests in and out of hotel.
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Assist all in-house guests with any services they may require.
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Answer all inbound calls, assist guests with questions and reservations.
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Keep hotel secured at night.
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Contact: Jess Jensen or current (Front desk Manager) 435-***-****
Clerk 4, Graphic Arts
[6/1998-3/2001] [City of Las Vegas], [Las Vegas, NV]
Pick up city mail from post office.
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Sort and deliver mail to city departments.
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Meter all outgoing city mail.
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Periodically assist graphic arts personnel in duties as necessary.
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Lifting 30-40Ib. mail buckets.
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Contact: Rich Marston or current (Director of Graphic Arts) 702-***-****
Education
[Basic High School], [Henderson, NV]
[1994-1997]
[High School Diploma]
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Specific Job Knowledge, Skill and Ability
Ability to access and accurately input information into a computer using Microsoft Office
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software and other various software programs.
Basic understanding of complex computerized financial systems and ability to use it including
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manual dexterity to operate all office machines.
Basic mathematical and calculator skills to prepare mathematical calculations without error.
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Office machines: operate calculator/10-key by touch, copier, fax, telephone.
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Ability to learn and perform all essential job functions accurately and safely with minimal direct
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supervision.
Ability to handle several tasks at one time and meet multiple priorities of business demands .
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Can type approx. 50 wpm.
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References
Available upon request.
Contact this candidate