Manager Administrative Assistant

Rebecca A. Carter-Nutter

*** ****** ******** **** ? Edinburg, VA. 22824 ? 540-***-**** (Home) ?

540-***-**** (Cell) ? abihjr@r.postjobfree.com

A responsible position where I can apply my experience, knowledge, and

understanding of contract and office administration to benefit and

contribute to a company's performance and success.

Core Competencies

. Department Management ? Budget & Fiscal Discipline ? Cost

Containment/Reduction

. Office Management ? Performance Management ? Recruiting,

Staffing, Retention

. Process Design & Improvement

Professional Experience

Oasis Brands, Inc. 09/2009 - 08/2010

Winchester, Virginia

Executive Assistant

Performs all administrative support activities for the President & CEO and

the Chief Operations Officer. Responsible for the overall operation of the

executive office including but not limited to mail distribution,

coordinating and scheduling of meetings, calendar coordination, travel

arrangements, answering phones, filing, and event planning. Responsible

for the processing of expense reports for management and all Sales &

Marketing staff, invoice processing, and purchase orders for the corporate

office. Works closely with parent companies in California, China, and

Indonesia to ensure all applicable policies, procedures and processes are

maintained to the standards of the home office. Coordinates national and

international travel for all levels of management and develops the

itineraries for all parties involved to ensure a successful trip.

Trex Company, Inc. 01/2000 - 04/2009

Winchester, Virginia

Administration Services Manager

Manage the daily operations of the Trex Company's corporate office.

Supervised the Receptionist and Administration Services Assistant

positions. Developed each employee to their potential, performed staff

evaluations, developed career objectives, and worked with each individual

on their short & long term goals.

Worked closely with all levels of management and various departments on

issues dealing with space allocation. Handled the coordination of outside

vendors to perform repairs, maintenance work, and construction changes

within the facility. Communicated on a daily basis with property

management, vendors, and company personnel.

Responsible for the management of all relocations including, but not

limited to, the interpretation of the benefits, approval of exceptions from

policy, temporary housing at our corporate site, and budget management.

Managed the pre-employment background checks and drug screens for new hires

and random drug screens for current employees.

Responsible for the procurement of the temporary staff working at the

corporate offices and ensuring the temporary employment guidelines for time

worked restrictions were adhered to at all sites.

Successfully developed and managed the Human Resources and Administration

departments $6.3M budget. Worked directly with the Vice President of Human

Resources in the monthly preparation of the departments' variance

explanations, forecast updates, and also prepared the annual budget for

presentation to the finance committee.

Successfully managed and input personnel data into the Human Resources

Information system (HRIS, Lawson HR) for the corporate office and field

personnel. Also, worked closely with plant staff to ensure all the

personnel data for their sites were input correctly and in a timely manner.

Data input included payroll, benefits, and personal information for each

employee, ensuring accuracy was vital to record keeping, payroll, and their

chosen benefit programs.

Developed and administered company policies and procedures. Worked closely

with various departments ensuring all current policies were enforced and

also developed any additional policies or procedures needed for company

success.

Administrative Supervisor

Performed all administrative support activities for the President.

Successfully supervised the administrative assistants reporting to the

Chief Financial Officer, Executive Vice President of Marketing, Executive

Vice President of Research & Development, the Director of Information

Technology, and the Manager of Company Operations, in addition to the two

receptionist positions.

Responsible for the hiring of the administrative staff to the CEO and two

Executive Vice Presidents. Successfully handled special projects assigned

by the President or the Manager of Company Operations, including the move

of the corporate office from the Cameron Street location to the Trex

Center.

Senior Administrative Assistant

Performed all administrative support activities for the President, CEO,

Executive Vice President of Marketing and the Executive Vice President of

Research and Development. Responsible for the overall operation of the

executive office including but not limited to mail distribution,

coordinating and scheduling of meetings, calendar coordination, travel

arrangements, answering phones, filing, and event planning. Responsible

for the processing of expense reports, invoices, and purchase orders.

Worked closely with the Manager of Company Operations in the planning of

the Annual Meetings for 2000 and 2001.

SpaceVest 02/99-11/99

Reston, Virginia

Executive Assistant

Performed all administrative support activities for the five (5) partners

of the firm. Responsible for the overall operation of the office including

but not limited to mail distribution, coordinating and scheduling of all

meetings, calendar coordinating and distribution, travel arrangements,

answering phones, filing, conference planning and ordering supplies.

Provided guidance and ensured proper implementation of new desktops and

servers for the office. Coordinated and handled all aspects of both the

Portfolio Company meeting and the Annual meeting for the investors to the

company. Assisted the Managing Director with "Deal Log" which entailed

logging, tracking, filing and distribution of business plans and/or

executive

summaries of companies looking for investors. Helped develop and

coordinate mass production on all marketing materials for the company.

Science Applications International Corporation 4/1998 - 2/99

Reston, Virginia

Administrative Assistant

Performed all administrative support activities for the Group Business

Manager and Contracts Manager in the Environmental and Health Sciences

Group. Provided Contracts/Subcontracts/Pricing support and department

administration. Responsible for general administrative duties for the

department including but not limited to timecards, TAR and expense report

processing. Purchase Order processing, coordinating and scheduling of all

meetings, mail distribution and B&P Authorization (obtaining proper

signature and inputting into B&P system).

STANDARD Missile Company, LLC

(A Raytheon Company) 5/1996 - 4/1998

McLean, Virginia

Senior Administrator - Contracts/Subcontracts

Performed all administrative support activities associated with over $800

million in Navy contracts for a large Government contractor. Provided

Contracts/Subcontracts support and department administration. Developed

and implemented a Central File system for the Contracts/Subcontracts

department. Responsible for all correspondence and general administrative

duties for the department.

Electronic Data Systems (EDS) 1987 - 1994

Herndon, Virginia

Marketing Cost Analyst - Responsible for designing computer programs

enabling Business Managers to determine the financial feasibility of

Government projects. Responsible for collecting and submitting all

financial data for Government proposals.

Financial Coordinator - Performed all activities associated with the Close-

Out process to include downloading and allocation of General Ledger

accounts, allocating assumptions, creating, entering, and distributing

Variance reports for Government and Military Systems groups. Set up and

coordinated meetings with Business managers to review financial outlooks.

Administrative Assistant - Provided administrative support to include

processing of expense reports, invoices, mail distribution, travel requests

and organization charts. Reviewed and verified P&L statements.

Education

University of Phoenix

June 2006

Bachelor of Science in Business Administration

References Available Upon Request

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