Maria (Marisa) T. Bernhard

*** *** ******

East Northport, NY 11731

abifzx@r.postjobfree.com

http://www.linkedin.com/pub/marisa-bernhard/14/1b5/9a7/

631-***-****

917-***-****

OBJECTIVE

My objective is to seek employment in an accounting

department. I want to be able to utilize my experiences; as

well, as approach new techniques for future development.

WORK HISTORY

August 2009 - Current- Rock-Tenn Corrugated

Hauppauge, N.Y.

Accounts Payable Representive

. Daily duties: Auto-matching invoices in a three-way system; such as

Purchase Order, Receiving/ Bill of Lading and invoice. Discrepancies

were sent to the Purchase Department via E-Mail to be resolved.

. On a weekly basis, all entries are released and sent over

electronically to the corporate office for payments to be processed.

. Special die invoices and finished products were processed accordingly

Purchased orders were reviewed for any special instructions to

determine the customer's invoice number and if the job was completed.

Invoices was processed when all aspects matched; if item was received,

if job ran, and if the customer was invoiced.

. Paper invoices were processed and matched to complete the receiving of

the full truckload. Any variance of the paper order was resolved by

enclosing the information on a excel spreadsheet to be reviewed by the

Purchase Department.

. Other tasks include reviewing monthly statements, vendor calls and

inquiries, and following up with the purchase department regarding

vendor and invoice discrepancies. Underlying job performance was to

resolve all vendors that I was responsible for. Weekly I would

receive a report from my supervisor how many invoices I still had

pending to be processed.

. Monthly responsibilities were petty cash reconciliations, salespersons

commissions, billing out vendors, and credit invoices. Credit

invoices were ten-dollar invoices generated from various plants as a

safety net. If a part from one of the equipment needed service and

needed to be sent out for maintenance a credit invoice was generated.

When I received the credit invoice, I would research it to see if the

part was back on sight and write-off the credit.

. All tasks are performed on three computer systems: Lawson, JD Edwards,

and AS 400.

January 2008- August 2009- Electrograph Systems

Hauppauge, N.Y.

Accounts Payable Coordinator

. My tasks include paying all accounts payable invoices; mainly all

overhead costs coding them to the correct general ledger account.

. Weekly check run

. Coding and posting all employees expense reports.

. Posting wire transfers

. Other duties include daily deposits, filing upkeep, both paid and open

files.

. I helped create an excel spreadsheet of all recurring monthly bills;

this is saved and updated daily and monthly and kept in a public

folder on our computer so that all department heads can view our

monthly expenses.

. I was also responsible to pay all rents for all our lease properties;

which also was included on the monthly excel spreadsheet on a separate

tab; by doing this, I was familiar with all our leases, the terms and

yearly increases with both rent and our common area maintenance.

. Another task is speaking with as well as keeping a good report with

vendors.

July 2006- December 2008 - Lackmann Culinary Services

Woodbury, N.Y.

Accounts Payable Bookkeeper

. Tasks include running weekly credit memos checking if codes are valid.

All valid credit memos are processed and sent to vendors. I also run

reports for debit memos; the report is checked over; any debit memos

under $1.00 is deleted, and the rest are posted.

. Every day I receive batches of invoices from all our units. These

invoices are processed at the units' location. They are checked in

and filed as open payables.

. Other duties include handling all vendors calls and carry out their

requests in a timely manner.

. Weekly tasks are running checks for our New York based vendors and

Florida based vendors.

. Payment to our vendors is released based on a schedule, which

coincides with our daily cash flow.

. Another daily responsibility is verifying the checks have cleared the

banks. This is through an in-house program that was designed to

monitor all cleared checks. An additional role is to monitor all

checks released daily. When checks are printed, the program

automatically places them on hold. All checks are marked released as

they are disbursed out. Upon these tasks, reports are sent out to the

officers of the company.

. Inputting and processing invoices, through a voucher program then

posted.

. Reconciling vendor statements

September 2003- May 2006 - Schwartzapfel, Novick, Truhowsky, & Marcus,

PC Huntington, N.Y.

Accounts Payable Bookkeeper

. Daily duties include entering all accounts payables invoices, on a

daily basis.

. As well as working on "check requests" for paralegals. This is a

daily task.

. Invoices are coded properly to G/L codes.

. Other responsibilities were to oversee employees' telephone services,

upkeep any membership; as well as keeping up with their CLE credits.

. Additionally, I made sure payments were paid on time, i.e. car leases,

as well as all payable invoices.

. I was given projects such as comparing office supply companies.

Keeping track of payments of firm's utility bills. As well as

maintained, a current accounts payable desk. All invoices were

processed daily and paid within 30 days.

. Another duty on occasion was to help on breakdowns. As cases, settled

breakdowns were done in order to establish payment to all parties.

August 1999- September 2003-Dvirka & Bartilucci, Inc.

Woodbury, N.Y.

Accounts Payable Coordinator

. Prepared all employees' timesheets and expense reports weekly.

. Entered time and expenses into ADP database.

. Keypunched timesheets and expense reports, accruing billable hours and

out of pocket charges.

. Coordinated all aspects of accounts payable functions; inputted

invoices, run checks,

. Keypunched manual checks, and adjustments, such as, time transfers,

and journal entries.

. Utilized batch and vouchering system to input data.

. Processing information to coincide with the billing department.

. Maintained system that updated new jobs, tasks, and proposal numbers

(client codes).

January 1998-August 1999 - Display Systems, Inc.

Maspeth, N.Y.

Bookkeeper /Assistant to the Controller

. Coded invoices to proper G/L accounts and prepared for payment.

. Inputted daily and weekly invoices.

. Coordinated weekly check runs, which included payment of vendors and

employee's expense reports.

. Allocated and drew all manual checks.

. Prepared out of pocket expense report, on a spreadsheet program.

Entered employee time slips from key departments within the company.

. Prepared weekly payroll for 150 employees.

. Utilized ADP windows to input data

. Maintained TKC employment database, which allowed us to enter new

personnel, assign badges and other critical information.

. Involved in updating systems from DOS to Windows 95.

. Filled out unemployment applications and child support garnishees.

. Cleared all invoice discrepancies with the purchasing department and

vendors.

February 1994- December 1998 The Fonda Group, Inc. /Alfred Bleyer &

Co. Maspeth, N.Y.

Purchasing Agent,

. Purchased all factory materials and office supplies through a purchase

order policy.

. Compared market purchase to save money.

. Reviewed and acted upon all incoming invoices.

. Inputted updated inventory and shipping information,

maintaining accuracy of information. Assignment of various

projects, such as creating charts, office notices, assigning

bar codes.

. Trained new office staff.

1993-1994-Starr & Co.

New York, N.Y.

Accounts Payable/Receivable Clerk

. Paid personal/corporate bills for each client, twice a month.

. Handled daily deposits and data entry

. Recorded all monthly bank activities.

. Ran bank errands

. Performed general office functions for AP department, phones, filing,

and sorting mail.

1989-1992 The Rowland Company New York, N.Y

Accounts Payable Clerk,

. Paid vendor invoices for our three divisions.

. Inputted journal entries for the general ledger's weekly

petty cash and in-house expenses.

. Coordinated month end

. Maintained and booked all manual checks.

. Recorded and processed voided checks.

. Coordinated the payment of employees' expenses and travel

advances.

SKILLS

Computer Skills: Microsoft Word, Excel, AS-400, Lawson, and

JD Edwards

Certificates: Attended Seminar programs for ADP Payroll &

TKC employment database

BI-Lingual: Fluent in Italian

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