E VE T TE M. RU F US

www.linkedin.com/in/evetterufus2010 972-***-****

abieo6@r.postjobfree.com

SU M MARY

Administrative professional with experience interfacing with all levels of management,

employees and external vendors. Reputation for organization and excellent t ime

management skills with the ability to prioritize workload. Maintained a high level of

confidentiality and possess strong interpersonal communication skills. WPM (60 to 70).

E xtensive experience in the use of computer software including:

M icrosoft Word Outlook In ternet Calendar Systems

Excel PowerPoint V isio Open Wells Software

AD M I N ISTRAT I VE SUPPORT EXPER I E NCE

Volunteer Experience - GACC

Administrative Assistant, 2010 – Present

Perform administrative support in a highly responsible manner for the D irectors, and the

Assessment Team while demonstrating confidentiality and discretion.

• Created and dist ribute the Monthly Data Report in Excel, compile data for the

monthly report and the weekly program. Edits all forms for meeting, class sessions.

P repare t raining material and manual, for team workshops. Catering request for

special events.

• Opening and sorting mail for delivery to the team. Received and opened over 75

daily emails and respond by mid-day.

• Coordinating classes on-site and off-site and also chaired the registration vicinity.

• Responsible for t raining co-assistant and delegating workload as needed.

Nexen Petroleum I nc.

SAP Assistant, Cost Control, 2007 – 2009

Coordinated with Contract Manager to ensure contract rates in SAP are up to date, and

t hat packing slips and work t ickets are coded, signed and entered into SAP. Set-up

department meeting s and learning activities sessions as well as catered events.

• Communicated daily with SAP Supervisor and Engineers along with upper

management to gather or convey relevant information .

• Reviewed invoices and ensured field cost estimate integrity and invoices.

• Conducted support data gathering under the direction of the Drilling Engineer.

• Ensured validity of service to vendors while processing high cost service entries.

• Worked closely with the Accounting Department to ensure that costs are properly

coded and charged to the correct well.

• Ut ilized Open Wells database system to run queries daily and for subject

i nformation requests.

E vette Rufus

Page T wo

Administrative Assistant, 2007 - 2008

Supported three senior level Engineers their supporting staff which included 150 employees

for the Deepwater and Shelf Development Team on-site and in the field.

• Situate appointments for Engineers, answered incoming calls for the department in

addition to greeting guest. In charge of department calendar and scheduled group

meetings through Outlook. Open and distribute mail daily.

• Organized offsite meetings, conferences, special events that included: hotel, gifts,

catering, entertainment along with managing senior managers’ t ravel

a rrangements, (domestic and international) prepared monthly expense reports.

• Prepared daily updates to the database spreadsheets. Involved in high-level

business partner contact and exposure to sensitive information, and used

considerable tact, diplomacy and judgment. Provided effective document

management and maintenance of department files both electronic and hardcopy.

Served as liaison and second call on the Emergency Response Team. Gathers,

complies, and summarizes data to prepare routine and special reports.

Magui re Oil Company

Administrative Assistant/Receptionist, 1998 - 2007

• Supported the Office Manager and the Assistant Personnel Manager along with the

V ice President of the Land department.

• Performed administrative duties for the company Geologist and Engineers.

• Printing various reports and maps on the plotter machine.

• Efficiently performed administrative functions including: telephone contact, faxing,

p reparing emails, sorting of mail, light bookkeeping duties. U tilized t ravel

i nformation (Internet Research) in regards to stock and for best f l ight information.

• Researched stock information, i.e. reading and highlighting 28 newspapers and

periodicals for company President, and maintained Confidentiality.

• Created and dist ributed a daily drilling report for the Operated/Non-operated

Accounts.

• Participate in special projects and commit tees as assigned. M aintains database

i nformation, such as mailing lists, vendors, etc. in appropriate format.

• Maintains manuals, policy and procedure files, etc., in applicable format.

Additional Administrative support experience at Coca-Cola I nc. and Bank

o f America

ED UCAT ION

Certificate, Self-Ma rketing Management, Right Management I nc., Addison,

TX

AS, Business Administration (3.75 GPA), Remington College, Garland, TX

Certificate, Secreta rial Science, Bidwell, I nc., Pittsburgh, PA

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