Administrative Assistant Company
Resume:
Alice Rosario - Martinez
Elizabeth, NJ 07202
Home: 908-***-****
************@***.***
? Fine eye for detail
LaGuardia Community College
Chicken, Club Med, Jenny Craig, Motorola, Petco, Pioneer, Remax, Stoneyfield
Farm,
Jones New York and Revlon.
using cable, network, magazine, newspaper, trade, outdoor and internet
advertising.
Process payment of all vendor invoices.
Evaluate staff performance, approve, and monitor all time off and
tardiness.
Made sure all billing records were audit approval ready.
? Tracked all accounting activities related to the various types of income and
expenses
on all agency's projects/accounts.
associated with agency's projects/accounts.
? Responsible for training all employees on company's data/accounting computer program
? Approved payment of all Media placed.
? Advised Project/Account Managers of potential budget over expenditures or
discrepancies.
? Tracked all OOP expenses & make recommendations as to billable/non-billable to the
clients
? Alerted Managers of outstanding accounts receivable.
? Analyzed all business/financial aspects of company's projects/accounts & made
recommendations to better improve revenue.
? Handled all functions involved with hiring and termination of staff, company health
benefits, 401K,
research for better cost efficient employee benefits and foreign employee
Visa's.
? Responsible for all aspects of employee benefits administration, and authorized
all monthly invoices for company benefits: Company Benefits included Health,
Dental insurance, and 401K retirement plan.
insuring the best possible benefits at the lowest rate.
? New hire orientation
and bereavement for all exempt employees.
? Responsible for the development, amending and communication of all company
policies and procedures.
? Responsible for requesting, processing and submitting
Print, Spot, Network, Cable, Syndication and Home video billing to Client
? Reviewed all client ad inventory, when unbillable research & alert Media Department
for correction
? Submitted various weekly EXCEL multi- million dollar billing status
reports.
? Worked with Business Administrator reconciling client accounts receivable aging
? Worked with Business Administrator in correcting client billing discrepancies
? Monitored markets/states cleared for billing
? Supervise staff of 5
? Monitored and authorize payment on all print, outdoor, internet and broadcast media
invoices
for AT&T, Western Union, Met Life, Fleet and Aeroflot accounts in diversified
ethnic markets to later be paid by Accounting Department.
? Administered monthly Activity Reports showing actualized data for AT&T,
Western Union and Fleet accounts. Kept track of all expenditures broken down
by campaign, creative, and media for Clients.
? Researched special event sponsorships and updated media information .
? Assisted with the upkeep of company data bases.
? Assisted with purchasing process of print, internet and broadcast buys.
? Monitor company's receivables by running weekly Aging Report, handling any
discrepancies noted with individual invoices and client's statements.
? Developed and maintain weekly Projection Report for the CEO.
? Developed procedures so as to better keep track of and collect company's receivables.
? Responsible for the monitoring of all American Express Corporate charge
accounts,
and Out Of Pocket expenses billable to the Client.
11/92-4/95 Font & Vaamonde Advertising Agency
Administrative Assistant/Media Biller
? Prepared various reports on Macintosh Excel program such as Monthly Post Buy Analysis
reports regarding total Hispanic households/Hispanic Women 18-49 and cost per
month inventory based on Nielsen rating, Cost Per Minute comparisons, Share of Total
Available Inventory, Actual Time Inventory per seconds.
? Kept a detailed inventory of commercials ordered by brand agencies and aired
by Networks, (Telemundo, Univision) New York and Chicago Hispanic television
stations regarding Procter & Gamble products.
? Processed all billing for Procter & Gamble products, making sure there were no
discrepancies between invoices received and actual ordered/aired commercials.
? Liaison between Font & Vaamonde and brand agencies.
? Handled all functions to do with NETREP Systems and general Administrative
Assistant office duties.
REFERENCES: Available upon request
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