Manager Management

Polly A. Banichar

*** *. *** ******

Phone: 724-***-****

Tarentum, PA 15084 *********@******.***

A results-driven, dedicated professional with solid experience. To provide

full and diversified administrative support of a responsible nature to key

management personnel. Serve as primary point of contact for and liaison

between management, personnel, clients and vendors.

Summary of Qualifications

. Over 20 years of experience working as an Executive Administrative

Assistant.

. Extensive experience supporting VP's, executive level and mid-level

management.

. Solid knowledge of all aspects of office management and operations.

. Possess high performance standards and capacity to maintain comprehensive

administrative processes that improves the efficiency of day to day

operations.

. Well-organized, self-motivated individual with ability to rapidly learn

new tasks.

. Track record for consistently meeting goals and delivering a high level

of job performance.

. Proven ability to build strong customer/client relationships.

Professional Experience

JC II Development Co. Kittanning, PA

2002-2010

Executive Assistant

Create and modify documents, spreadsheets and presentations, using

Microsoft Office (i.e. Word, Excel and PowerPoint).

Maintain office supply inventory, direct contact to vendors, and client.

. Preparation of travel accommodations for managers and company visitor's

(i.e. research, pricing, reservations, visas, passports, etc.) including

itineraries and tracking internal and external expense reports.

. Order and maintain office and safety supplies. Scheduling appointments

and assisting with the maintenance of electronic calendar.

. Set up video teleconferencing. Assist AP and HR as needed

. Create PowerPoint presentations.

. Assist in designs and prepares marketing and sales promotional materials,

catalogs, brochures for company services.

. Arranged and conducted monthly orientations. Recruiting functions,

reference checks

Processed employee new hire paperwork, benefits, terminations and

performance appraisals

. Research wage and benefit information from Dept. of Labor

. Create spreadsheets and reports; insure accurate and timely transmittal

of documents.

. Compile, transcribe, and distribute minutes of meetings

. Prepare invoices, reports, memos, letters, financial statements and other

documents, spreadsheet, database.

. Prepare Agendas & Itineraries.

. Coordinate, schedule, plan and document meetings, conference calls,

. Generate and maintain equipment purchases & tracking.

. Risk Management/Leave of Absences/FMLA/Worker's Comp Claims

. Prepare leases, contracts, track leases and contracts.

. Create and maintain confidential material.

. Mail Merges

St. Francis Hospital/Lung Assoc. Lawrenceville, PA 1995-2001

Assistant Office Manager

. Prepared travel arrangements and expense reports.

. Provide Administrative support, liaison between management,

patients and vendors. Plan & coordinate corporate luncheons.

. Transcriptions, prep charts, arrange meetings, and maintain electronic

calendars. Process monthly reports, create & distribute

literature.

. Processed patient hospital reservations, referrals, insurance

verification, etc.

. Responsible for accounts payable and accounts receivable.

. Prepared Employee evaluations.

. Maintain office supplies, support key management and doctors.

. Maintain inventory. Analyze reports for consolidation of information.

. Handled sensitive and confidential information.

. Credentialed doctor's licenses, prepared CV's.

. Schedule appointments, surgeries, back-up for clinical procedures.

. Record and document daily cash intake, medical coding, transcription.

. Review operating practices and procedures in order to determine

whether improvements can be made in areas such as workflow, reporting

procedures, or expenditures.

. Coordinate and prepare necessary data reports, agreements, insurance

information,

Vandergrift Boro/ Police Dept. Vandergrift, PA

1985-1994

Administrative Assistant

. Anticipated needs of Council, Treasurer and Police to provide support

. Enter data, prepare reports, refuse billing, collections, and mail

merges.

. Payroll, AR, and AP. Prepared bid proposals and mechanical tax devices.

. Take and document minutes of meetings. Interaction with public and

politicians.

. Prepared travel arrangements, expense reimbursements, meetings and

events.

. Maintained employee schedules and PTO.

. Managed personnel requisition system, coordinated calendars, travel and

conference calls. Prepare and collaborate weekly postings.

. Coordinated and completed contracts.

. Communication/Correspondence with Courts, lawyers, law enforcement

agencies, etc. Insure proper communications and reporting

policies.

. Processed building and zoning compliances, licenses.

. Meet with individuals, special interest groups and others on behalf of

executives, committees and boards of directors

. Conduct research, compile data, and prepare papers for consideration and

presentation by executives, committees and boards of directors

Education

. Duff Business School Pittsburgh, PA

1982-1985

. Associates Degree GPA 3.7

Business Administration

Skills

Proficiency on: QuickBooks, Publisher Pro, Adobe, Windows XP, Vista,

Excel, Access, PowerPoint, HR perspective, Peoplesuite, AS400,

GroupWise, Outlook, Act, Goldmine, Peachtree, ADP, Great Plains,

Solomon, Report Smith, Medical Manager, Oracle, Timberline,

Medisoft.

Transcription and typing 62 wpm.

Perform general office duties such as ordering supplies, maintaining

records management

systems and performing basic bookkeeping work. E-blasts, Electronic

Calendar, etc.

References

Stephen J. DelleDonne, Treasurer, Vand. Boro 724-

567-7818

Mindy Wilson, Medical Asst./St Francis 724-***-****

Irene Zanotti, Marketing Asst./JC Development 724-351-

1322

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