Administrative Assistant Manager
Resume:
Ivy E. Mattingly
Lexington Park, MD 20653
SUMMARY OF SKILLS:
Microsoft Proficient
Effectively handle various tasks
Positive Attitude
Successfully works independently and with others
WORK EXPERIENCE:
URS Corp October 2000 to Present
46591 Expedition Drive Suite 100
Lexington Park, MD 20653
Position: Administrative Assistant III
Responsibilities Include:
Manage the office of a member of a specified manager/director.
Anticipate and prepare material needed by the manager/director for conferences, correspondence, appointments,
meetings, telephone calls, etc., and informs manager/director on matters to be considered.
In concert with the Director or Manager, design and implement the necessary business processes to cause the effective
functioning of the office.
Screens, directs, and handles incoming telephone calls and requests.
Organizes and maintains departmental files in accordance with applicable procedures.
Conducts data entry input and generates reports as required. Also, creates and maintains spreadsheets and other
databases as required.
Schedules appointments, arranges meetings, and prepares required materials. Attend meetings and records and report
on proceedings.
Submit expense reports and check request
Lockheed Martin IS&GS June 2007 to September 2009
48202 Bronson Rd. Bldg. 2805
Patuxent River, MD 20670
Position: Administrative Support Specialist
Responsibilities Include:
Perform diversified clerical duties in support of the VH-71 Presidential Helicopter Program Management Team
Interface and communicate verbally with employees as well as customers (both US and foreign entities) on a daily
basis in support of operations
Serve as a liaison between Upper Management and the IPT Teams in communication of pertinent information
Perform a variety of tasking to include, but not limited to, coordinating and maintaining Program Manager calendars,
compile briefs, contractual deliverables and presentations, action item database, research, prepare, coordinate and
distribute technical correspondence and documentation
Assist, maintain and review VH-71 Program metrics for the Systems Engineering and Air Vehicle Teams
Provide meeting coordination utilizing the Webex, Teleconferencing and Video Conferencing services between
customer and affiliates
Aspen Group- September 2005 to June 2007
46611 Corporate Drive
Lexington Park, MD 20653
Position: Administrative Assistant/Lobby Security Receptionist
Responsibilities Included:
Provide support for Lockheed Martin, Patuxent River Naval Air Station
Salutations of visitor's, ascertain nature of visit and take appropriate action, screen incoming telephone calls and, route
to personnel
Responsible for ordering office supplies
Update visit request book daily w/ new visit request, issue and print visitor badges
Update security/PC with new visit authorization letters
International and Domestic travel arrangements
Arrange conference room meetings and send out meeting maker using MS Outlook
Prepare and maintain calendars for customers, providing them with daily updates
Coordinate with mail courier to assure guard mail gets to its proper destination UPS/FED- X send/route incoming and
outgoing mail received
Lobby Security
Back up for Lockheed Martin Sr. Administrative Assistant
Travel expense reports/Expense report reconciliation
EDUCATION:
Great Mills High School- Great Mills, MD 1992
SPECIAL SKILLS/ COURSE TAKEN:
Microsoft Outlook Windows 98, Word Perfect, E-mail, Excel
Quick Books
Data Processing
Typing Courses
SECURITY CLEARANCE:
Secret
REFERENCES:
Available Upon request
Contact this candidate