Executive Assistant Sales

Louise Genghini

770-***-**** ( *******@*****.*** ( www.linkedin.com/in/louisegenghini

Executive Assistant

Highly organized and successful administrative professional with

extensive experience providing thorough and skillful administrative

support to senior executives in various industries. Self-motivated and

flexible; comfortable working in a fast-paced, constantly changing

environment; adapts quickly and is able to prioritize and complete

multiple tasks without sacrificing results. Independent and self-

motivated, with excellent verbal and written skills; able to build

positive relationships with clients and colleagues at all

organizational levels. Skilled in MS Word, Excel, PowerPoint, Outlook,

SAP, WebEx, Internet.

Experience

Merck and Co., Inc. - Alpharetta, GA 2000 -2014

Senior Region Office Administrator/Executive Assistant

Supported two senior executives in the Hospital Sales Division and

assisted 15 managers and 150 sales representatives.

. Screened and prioritized incoming calls, highlighted, delegated or

responded to e-mail as appropriate, and followed up on action items

while maintaining strict confidentiality at all levels. Kept

superiors aware of relevant ongoing activities, drafted

correspondence, and proofread mass communications.

. Acted as liaison with senior executives, managers and administrative

staff; assisted managers with special projects as needed.

. Proactively maintained and managed meeting schedules and complex

calendars across multiple time zones, monitoring and adjusting

schedules based on priorities.

. Coordinated all aspects of on- and off-site executive, district and

region meetings; negotiated meeting contracts with external vendors

to consistently achieve savings goals. Booked extensive travel and

produced timely and accurate expense submissions and

reconciliations.

. Participated in executive meetings: managed and prepared agendas,

produced and presented training modules to sales groups in the areas

of expense reconciliation, corporate procedures and company

resources, resulting in increased employee awareness of company

policies and benefits.

. Administered confidential Human Resources activities: scheduled

interviews, processed employment verifications, prepared offer

letters, requisitioned company equipment, and supported the

administration of personnel databases.

. Was point of contact for sales personnel problem resolution,

procedures, policy and compliance and ensured legal compliance of

hospital exhibits process and documentation requirements. Co-

authored a company-wide policy to standardize the exhibit procedure,

track payments and streamline the approvals process.

. Provided peer support and assistance; provided direction and

supervision to two field support personnel and coached new

administrators; drafted the division region administrator and field

support secretary performance evaluation templates.

. Member of national administrative task force sharing knowledge and

best practices, coordinating information flow among region

administrators.

. Identified and recommended process improvements; demonstrated clear

understanding of business needs, office operations and internal

policies/procedures.

. Received two Special Achievement Awards, as well as numerous Awards

for Excellence and non-monetary incentive points for contributions

to the business and/or teams.

Mutual Funds Magazine - Deerfield Beach, FL 1999

Executive Assistant to the President and CEO

Managed freelance writer contracts and payments; prepared written

correspondence; coordinated extensive travel and transportation

requirements; prepared and reconciled expense reports.

Forcenergy, Inc. - Miami, FL 1996-1998

Executive Assistant to the Executive Vice President

Supported the Executive Vice President of Sales and Investor Relations.

Issued press releases to wire services; prepared and distributed

materials and handouts for analyst conferences; designed and prepared

camera-ready quarterly reports. Prepared or assisted in the

preparation of presentations. Scheduled and coordinated internal

meetings, analyst meetings and conferences, social events, and all

associated travel and accommodations. Provided preliminary

English/French translations and acted as liaison with foreign office

staff and government agencies.

Northern Telecom Canada Limited - Montreal, Quebec 1985-1995

Specialist, Administrative Services - Executive Assistant to the Group

Vice President

. Provided support for the Group Vice President, prioritizing

correspondence and communications, delegating and following up on

action items, including those resulting from meetings or corporate

directives. Managed heavy scheduling and travel arrangements.

Prepared and reconciled expense reports and budget accounts, tracked

departmental expenses and managed the purchase/distribution of

promotional items. Assisted in the preparation and editing of

speeches and presentations.

. Coordinated/assisted with event planning, special projects, customer

visits, board meetings, conferences and social activities,

organizing staffing, support, travel and other logistics. Evaluated

and proposed recommendations for office equipment expenditures,

including computer systems and associated software. Negotiated

contracts with suppliers and agencies for graphics equipment, media

production, and with hotels, photographers and caterers.

Coordinated with other functions to plan office space usage,

relocation of personnel, security, maintenance and other support

activities.

EDUCATION

B.S., Accounting - Reinhardt University

LANGUAGES

English, French, working knowledge of Italian and Spanish

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