Human Resources Management
Resume:
Joyce Ann Antolovich
West Mifflin, PA 15122-1846
*****.**********@*****.***
QUALIFICATIONS:
. 20 years of executive administrative and management experience.
. Very high energy, self-motivated, self-starter with the flexibility
and adaptability to handle high volume and deadlines.
. Excellent interpersonal and communication skills, loyal team
player/leader.
EDUCATION:
West Mifflin High School
(Graduated in Business Management) - "Business Student of the Year"
award.
Attended Carlow College (2 years) - Goal: Bachelor's Degree in
Business Management/Administration
Courses completed to date: Composition Writing, Language Arts,
Business Math, College Algebra, Pre-Calculus, Math for Management,
Principles of Management, Management of Human Resources, Business
Communications, Principles of Marketing, General Accounting,
Accounting I and II.
CNG Courses:
PUR01 - The Purchase Requisition Process
UPA02 - Project Management Tracking
ATA01 - Employee Time Entry Process
On-Line Boise Cascade Office Products
OFA Training - Office Financial Accounting System
People Soft (Human Resource software package)
SKILLS:
Typing, 90-95 words a minute; shorthand, 100 words a minute; use of
the Franklin Quest Time Management System; skillful operation of
typewriters; calculators, transcribing machines, printing and
electronic calculators, Thermofax, Therma-Bind, GBC Binder.
IBM PC: Microsoft Office 2007 XP (Word, Excel, PowerPoint,
Access & Outlook);
Windows 95; Word Perfect; Lotus Smart Suite (Releases
95 & 97 for Windows); Freelance 2.1 Presentation
Package; Lotus Notes 4.5; Lotus Notes
Development; Word Pro; Microsoft Word 6.0; Power
Point 4.0; OS2 System (including Office Vision &
Material Request Process) and Flowchart; Ami Pro
(including Sidekick, spreadsheets, graphics);
Microsoft Project 4.0 (scheduling); Org Plus for
Windows;
PeopleSoft HRMS Version 8.8.
EXPERIENCE:
02/10-Present IRETA (Institute for Education and Training in Addictions)
(Contractor) 425 Sixth Avenue, Suite 1710, Pittsburgh, PA 15219
Office Manager reporting directly to the Executive Director and Board
of Directors
. Supervise administrative staff in training and marketing
projects.
. Reports directly to executive management and oversees day-to-
day operations i.e., correspondence, calendar maintenance,
travel arrangements.
. Monitors budget for cost efficiency in setting up conferences
for training / travel.
. Orders supplies/office furniture; assist in negotiating with
various vendors for cost efficiency.
. Maintains personnel files and performance reviews for staff.
. Prepares presentations for Executive Committee and clients.
. File server maintenance for purpose of organizing and backing
up of files.
06/08-11/09 EBDS (Employee Benefit Data Services - division of Highmark)
1100 Gateway Center, Pittsburgh, Pennsylvania 15222
Executive Assistant reporting directly to the Chief Executive Officer
& Senior Management team
. Interacts with all levels of the organization regarding
Product Solution planning, Employee Relations Accounting,
Client Services & Information Technology.
. Administrative support to the Chief Executive Officer &
Management team regarding organizing and expediting the flow
of correspondence, communicating and following up on projects
assigned to various departments to meet critical deadlines.
. PowerPoint presentations for Sales presentations and create
mail merge for sales materials.
. Coordination of all meetings and training classes for
employees and vendors utilizing Microsoft calendar.
. Extensive travel arrangements for company.
. Expense report preparation and budget coordination with
multiple departments by using extensive Excel spreadsheets.
. Provide assistance using independent judgment and time
management skills to determine priority of calls and mail and
direct to the proper individual. Responds to routine
correspondence not requiring the attention of management.
. Orders supplies/office furniture; assist in negotiating with
various vendors for cost efficiency.
12/07 - 6/08 ECKERT SEAMANS CHERIN & MELLOTT
(Contractor) 600 Grant Street, Pittsburgh, PA 15219
Legal Secretary reporting to 3 attorneys and 1 paralegal in the
Merger/Acquisition & Estate departments
. Preparation of legal documents for mergers/acquisitions.
. Preparation of Wills/Trust accounts for the Estate Planning
group.
. Daily correspondence and file maintenance (both paper copy and
electronic filing).
. Reconciliation of expense reports.
. Coordination of travel arrangements for attorneys and clients.
. Coordination of calendars for meetings with clients and
scheduling of depositions.
2/06 - 11/07 WALBRIDGE RB (formerly Ragnar Benson)
1501 Ardmore Boulevard, Pittsburgh, PA 15221
Estimating Administrator reporting directly to the Executive General
Manager.
. Coordination of bid documents i.e., bid forms, bid bond, power
of attorney, letters of credit, insurance certificates, etc.
to ensure certain criteria has been followed for the purpose
of bid submission.
. Contact and follow-up with subcontractors and suppliers.
. Obtain pricing information and/or clarification of
specifications from subcontractors, architects, owners and
suppliers regarding jobs out for bid.
. Assist in budgetary process for the salaries and overhead for
the estimating department.
. On-line document control of all documents, drawings, Notice to
Bidders.
06/04-1/06 PORT AUTHORITY OF ALLEGHENY COUNTY
345 Sixth Avenue, Third Floor, Pittsburgh, PA 15222
Executive Assistant to the Chief Technology Officer
. Coordination of Chief Technology Officer's schedule and email.
Ensure that all documentation has been compiled and given in
an organized manner in a folder prior to each event.
. Follow-up on various assignments throughout the department to
meet critical deadlines.
. Overseeing the staff of the Help Desk.
. Update and monitor budgets for 3 divisions.
. Preparation of confidential performance/salary reviews and
dealing with employee related issues with the Human Resources
department.
. Expense report preparation and reconciliation of all petty
cash distributions and receipts.
. Preparation and coordination of PowerPoint presentations for
the Executive Staff.
. Handles all daily correspondence and requests for entire
department.
. Extensive travel arrangements for company.
04/03 -11/03 MORGAN, LEWIS & BOCKIUS, LLP
(Contractor) One Oxford Centre, Pittsburgh, PA 15219
Legal Secretary reporting to 3 litigation attorneys and 1
paralegal
. Preparation of legal documentation for purpose of filings with
both the Federal and State courts.
. Daily correspondence and time entry.
. Coordination of meetings and depositions with clients.
. Preparation of expense reports, process payments of invoices,
including coding and preparation of check.
. Extensive travel arrangements for both attorneys and clients.
04/02-04/03 GOLDBERG, PERSKY, JENNINGS & WHITE
1030 Fifth Avenue, Pittsburgh, Pennsylvania 15219-6295
Legal Secretary reporting to 3 attorneys
. Compose various legal documentation regarding Mesothelioma,
Personal Injury and Worker's Compensation lawsuits for the
purpose of filing Motion to Compel, Interrogatories, Motion
for Summary Judgment, etc.
. Follow-up with doctors on medical records for clients.
. Contacting companies regarding client's work history.
. Preparation of routine correspondence; transcribes from
Dictaphone or hand-written copy;
. Inventory of departmental supplies and ordering replacements.
. Expense report reconciliation
. Extensive travel arrangements.
01/01-03/02 MELLON BANK
One Mellon Center, 500 Grant Street, Pittsburgh, Pennsylvania 15258
Executive Assistant reporting directly to the Senior V.P. of
Human Resources, Organizational Effectiveness
. Interacts with all levels of the organization regarding
Succession Management planning, employee relations, relocation
and benefits.
. Provides administrative support to the Senior Vice President
regarding organizing and expediting the flow of correspondence
that does not require his direct attention.
. Preparation of various Human Resources presentations.
. Assist with salary reviews and maintenance of the departmental
budget.
. Extensive meeting coordination with various departments, both
on-site and off-site.
. Expense report reconciliation and obtain cash advances for
employees.
12/97-04/00 CONSOLIDATED NATURAL GAS COMPANY
CNG Tower, 625 Liberty Avenue, Pittsburgh, Pennsylvania 15222-3199
Administrative Assistant IV reporting directly to William
Reilly, Executive Director of Information Technology Department
. Administer and coordinate department/company-wide programs;
. Maintain department information databases - enter data into
spreadsheets - design and generate reports which require the
integration of information from multiple departments and cost
codes.
. Compose correspondence utilizing knowledge of both supervisor
and department.
. Process payments and material requests.
. Maintain/order office supplies for various divisions of
company and cost coding accordingly.
. Coordinate meeting arrangements including scheduling
attendees, conference rooms, equipment and catering.
. Participate in Strategic Management Design team in preparation
of the Y2K conversion.
. Performs analysis of various reports to determine budget
variances and follow-up with department heads.
6/95-11/97 PNC BANK, One PNC Plaza, Pittsburgh, Pennsylvania 15265
Administrative Coordinator reporting to Gere Grimm, Senior Vice
President, HR Finance Admin.
. Provides administrative support to department of 10 people by
organizing and expediting the flow of work through the senior
Vice President's office.
. Communicate assignments, obtain information and initiate
follow-up as required.
. Contributes to budgetary process by monitoring expenditures
and researching budget variances.
. Prepares complex requested and/or scheduled reports by
assembling, compiling and summarizing information following
general procedures and guidelines.
. Calendar maintenance for entire department; coordination of
meetings and travel arrangements.
. Participated in Incentive Compensation and Salary Expense
Tracking projects.
5/94-6/95 SERVICO MANAGEMENT CORP., 530 William Penn Place, Pittsburgh,
Pennsylvania 15219
Regional Administrative Assistant/Office Manager reporting to Michael
W. Amaral, Regional Vice Pres.
. Collect and compile various data from 18 hotel properties for
the purpose of generating operational reports and schedules
(i.e., Room Revenue, Catering/Events, Transportation, Employee
Quarterly Bonus/Incentive Programs) on a bi-monthly basis.
. Process expense reports, purchase orders, payroll/personnel
files, commission reports and invoices for the Northeast
region.
. Supervise data entry clerk for purpose of inputting Hotel
Satisfaction Response Cards.
. Follow-up with disgruntled guests to resolve any problems.
. Preparation and coordination of general correspondence for
entire region.
. Process travel requests and petty cash reconciliation.
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