Project Manager Assistant

Nadolyn R. Jones

*** ******** **.

Fort Worth, TX 76134

Home: 817-***-****

Cell: 682-***-****

abi5dt@r.postjobfree.com

Career Objective

I will transfer the administrative experience gained and developed during

over many years in corporate and health care settings to a position in an

interesting environment that would offer variety, along with rewarding

outcomes for my team. My strengths include:

. Strong communication skills (verbal and written)

. Experience supporting multiple executives with varying needs

. Experience developing and managing client/physician relations

. Travel coordination and expense reporting

. Office management experience

. Meeting and event planning

. Database management (research, data entry, troubleshooting)

. Appointment setting and calendar management

. Presentations (research, preparation, graphics and charts)

Experience

Field Operations Supervisor, Temporary/Intermittent Position, U.S. Census

Bureau (Fort Worth)

Intermittently January 2009, June 2010 (1 Year 5 Months)

Reported to Assistant Manager of Field Operations (AMFO). Duties included

responsibility for training, supervising, evaluating, and improving the

work of my team of 8 Crew Leaders and 160 Census Takers (enumerators).

This included daily monitoring of individual's work as we prepared for and

conducted the 2010 Census all over America simultaneously. Duties included

daily meetings with staff to issue assignments, and to observe, evaluate,

train, and retrain, as necessary. Any difficult cases are referred to me

for handling. Position also requires staff counseling and disciplinary

measures, payroll preparation and approvals.

Administrative Assistant in Public Relations, Children's Medical Center, Dallas, TX

October 2007, December 2008 (1 Years 3 Months)

Responsible for creation and maintenance of efficient administrative systems

supporting Children's advocacy and communications work. Provided administrative and

project support to the team, including mail and correspondence, presentations, email

coordination, schedule and attend various coalition meetings and conference calls to

take minutes, invitations, travel arrangements, appointment scheduling, and internet

research in conjunction with maintaining a database of various intelligence

regarding the state of healthcare in Dallas and Collin counties. Coordination and

support of events and large meetings, including: time line databases, budget

management and venue coordination. Also responsible for preparation of purchase

authorizations, check requests, payroll, budget coordination and other accounting

documentation. The advocacy work in this position was truly hands-on and included

many projects during my 14 months, including:

Minyards CHIP Outreach Event, October 13, 2007

I joined Children's Medical center only one week prior to this event, and had to

have a crash course on what was going on and how I'd need to assist. CHIP is a U.S.

government-sponsored Children's Health Insurance Program. There was a press

conference planned for mid-week and I scurried to have press kits available and the

venue set up. Advocacy manager and interns had created forms for the event. My part

was to get copies and prepare supply boxes for all locations. Many of these forms

and applications were decided on at the last minute, so I took the responsibility to

be sure all team leaders were made aware of the changes. I fielded phone calls from

coalition members needing directions and other information regarding their

assignment. I assisted Advocacy manager with follow up for the event, including

charting outcomes, preparing and mailing letters to store managers and volunteers

Dallas Area Coalition to Prevent Childhood Obesity & Dallas Area CHIP Coalition

(Monthly)

I was responsible for coordination of mailing list/databases/emails which are

constantly updated. Both of these monthly meetings included reminders, agenda and

handout coordination, updates to sign-in sheet and database, taking minutes and

transcribing them, and taking care of any follow-up items that were decided upon

during the meetings. Between meeting dates and without supervision or assistance, I

was responsible for sending various information and updates to all members by email.

I was responsible for keeping CHIP/Medicaid Enrollment status and trending reports

up-to-date and available at all times.

Voter Registration Drive, January 23-25, 2008. I coordinated a 3 day voter

registration drive in the hospital, which began by convincing several employees and

interns to become deputy registrars in advance of the event. During the event I took

responsibility for coordination of each site on all shifts and filled in for absent

volunteers

Created all instructions for deputy registrars

Coordinated registrars for key locations throughout the hospital and at 3 outside

locations

Coordinated set up of each location with sufficient seating and refreshments

Created handouts for potential voters, voter registration forms and "help" notebooks

for registrars

Followed up the event by charting the outcomes of each location and combined totals,

and writing personal thank you notes to all registrars

Minyards CHIP Outreach Event, February 23, 2008.

Created and maintained database for coalition members

Maintained e-mail communications with all coalition members

Coordinated all volunteers among 10 store locations throughout the metroplex

Bought and packed supplies for 10 locations

Maintained communication with all volunteers regarding their instructions

Maintained databases and updated daily spreadsheets about locations and logistics

Fielded phone calls from various coalition members who need directions and other

information regarding their assignment.

Followed up the event by charting the outcomes of each location and combined totals

Followed up the event by writing personal thank you letters to Minyard store

managers and their employees and to all volunteers

Get Kidz Fit (April 26, 2008)

Assisted in several aspects of planning, including ...

Coordinated Volunteers and Sponsors

Created and maintained Access database to track planning efforts by team

Managed distribution of flyers at DISD schools

Assisted in several aspects of planning

Worked as booth supervisor during this Saturday morning event (volunteered on my own

time).

Beyond ABC: Collin County (release in May 2008) Magazine Published Annually

Created dozens of charts, graphs and tables for inclusion in the publication

Made arrangements with printers and videographers for photos for publication

Reserved venue to host the symposium on May 21, 2008.

Created and maintained database used in creating and distributing invitations list

and maintaining RSVPs

Worked with designers and printers to create invitation

Created HTML version of invitation

Coordinated mailing of invitations and collections of RSVP

Made arrangements with A/V vendor and caterers

Made arrangements with venue for site setup

Created and distributed handout packets, name badges and table tents

Hosted the registration table during the event.

CLOCC Visit, May 22, 2008

Consortium to Lower Obesity in Chicago Children (CLOCC) is a nationally recognized

consortium that brings together hundreds of organizations and individuals.

Children's was one of the chosen venues and without much notice, I was primarily

responsible for preparation of this event ...

Included preparations for several events that related to the visit, including press

conference, physician dinner, community/town-hall style meeting and marketing

meeting. My responsibilities included ...

Reserved venues for each portion of this event

Made arrangements with printers for print needs

Created database for all mailing lists (separate guests for each portion of the

event)

Coordinated mailing of invitations and collections of RSVP

Made arrangements for audiovisual needs for each portion of the event

Made arrangements with caterers for each portion of the event

Made arrangements for facilities/AV arrangements for each portion of the event

Designed handout packets and arranged for production

Designed name badges and table tents

Event follow-up

U.S. Surgeon General Roundtable, August 29, 2008

The Surgeon General's began a Call to Action To Promote Healthy Homes across the

U.S. Children's was one of the chosen venues and without much notice, I was

primarily responsible for preparation of this event ...

Reserved venues for each portion of this event

Arranged for security for the Surgeon General and his staff

Made arrangements with printers

Created database to maintain mailing lists (separate guests for each portion of the

event)

Coordinated mailing of invitations and collections of RSVPs

Made arrangements for audiovisual needs for each portion of the event

Made arrangements with caterers for each portion of the event

Made arrangements for facilities/AV for each portion of the event

Designed handout packets and arranged for production

Designed name badges and table tents

Event follow-up

Minyards CHIP Outreach Event, September 27, 2008.

Coordinated all volunteers among 10 store locations in various areas of the

metroplex

Daily email communication with all volunteers regarding their instructions

Creating database to store data about locations and logistics

Fielded phone calls from various coalition members with directions and other

information regarding their assignments.

Coordinator and Project Manager, Cook Children's Hospital

December 2002, September 2007 (4 Years 9 Months)

For six months, I was front desk receptionist and assistant to AVP and Business

Development Director. I was promoted to work with our regional liaisons to analyze

our current processes and to communicate with nurses and case managers to educate

them on the importance of getting current PCP information from all patients prior to

discharge, as well as ensuring that the Discharge Summary sent home with the patient

was complete. I was invited to make presentations during nursing, patient

registration and caseworker in-service and staff meeting to train them on the proper

procedure for completion of discharge summaries: what should be contained on the

form, legibility, signature, etc. Several times a year I would create and distribute

a survey to referring physicians. As a result of my efforts, Physician Satisfaction

and client relationships were at an all-time high, and my method for discharge

summary dissemination became a Best Practice for Cook Children's.

Analyst, Federal Aviation Authority (FAA)

October 2002, December 2002 (2 Months) Temporary Contracted Position

Reported to Director of Runway Safety Program in Fort Worth. Analyzed data and

computed statistics revolving around runway incidents on U.S. airfields.

Scheduled and attended meetings to discuss incidents with nationwide agencies to

compare statistics. Daily conference calls to coordinate safety meetings

throughout the U.S.

Senior Executive Assistant, PricewaterhouseCoopers

January 2000, September 2002 (2 Years 8 Months)

Reported to Senior Partner in Texas, two partners in Chicago, and one on the west

coast. Maintained all administrative operations, including the creation of

strategies to ensure smooth operation of the Client Relationship Management

Department. Had full responsibility for the management of the office, including

scheduling, meeting planning, personnel management, client relations, and

financial management. This position required use of sound judgment and strong oral

and written communication skills while all other members of the staff worked from

different locations and I was responsible management of the home office. Team

meeting were often held at various airport clubrooms, which I would arrange and

join the group to handle minutes and manage other logistics at the venue.

Senior Executive Assistant, Arthur Andersen LLP (Chicago and Dallas)

February 1993, January 2000 (6 Years 11 Months)

Assistant to Partner/Marketing and Business Development, as well as providing

supervision and training for clerical staff and switchboard team. There was

heavy phone contact, mail and correspondence, database management, greeting

clients, arranging meetings and special projects. Meeting planning included

large and small events, which required site planning, menu planning and vendor

relations. Crossing International Borders is an annual event presented by the

Tax Department, but coordinated by the marketing team which relied heavily on

my support. Coordination of this event required sound judgment in making

decisions, creating and maintaining solid relationships with vendors and

high-ranking partners and community leaders, and multi-tasking on a high scale.

Transferred to Andersen's Fort Worth office in March 1998 where I supported one

Marketing Principal and two audit managers. The marketing portion of the job

required heavy meeting and travel planning and creation of presentations, phone

contact with internal and external clients, and expense reporting. The audit

managers required heavy correspondence and client billing.

Office Skills

Typing 70 wpm, 10-Key Calculator

Database & Spreadsheets: Advanced Knowledge of both Microsoft Access and

Excel

Email: Advanced Knowledge of Microsoft Outlook, LotusNotes, Groupwise

Word Processing: Word Perfect, Advanced Knowledge of Microsoft Word

Finance/Payroll: Lawson, Quicken, Kronos

Medical Records: Meditech, HIM

Presentations: Advanced knowledge of Microsoft Powerpoint, Pagemaker,

Microsoft Publisher and Illustrator

Education

Catherine College, Chicago, Illinois (Major: Secretarial Studies)

City Colleges of Chicago: Kennedy-King (Business Math, Accounting)

CPR Certified by American Heart Association (BLS for Healthcare Providers)

in Texas

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