Manager Administrative Assistant

Elizabeth M. Karcher

**** ******* ****

Virginia Beach, VA 23462

***-**** (Home)

***-**** (Cell)

OBJECTIVE

A full-time position where my administrative and word processing skills can

be utilized; where initiative, respect, integrity and a commitment to

excellence are important criteria.

EXPERIENCE HIGHLIGHTS

Corporate Administrative Assistant, MYMIC LLC (High Technology company)

01/05/09 - present

. Assists the VP Corporate Services and Operations Manager on a day to day

basis that includes but not limited to answering the phone, greeting

clients, ordering office supplies, prepares and electronically distributes

press releases to the media, sets meetings and maintains calendar and

contacts for the President and CEO, assists as needed with contract

proposals, travel, coordinates company functions (Maintains a secret

clearance)

Administrative Secretary, Eastern Virginia Medical School, Office of the

Vice Provost for Planning and Health Professions, Professor of Health

Professions, 07/03 - 12/16/08

. Typed correspondence and reports for the department, Maintained business

schedule for the Vice Provost on Outlook Calendar, Maintained

communication with supervisors while they were out of the office both

locally and nationally, Scheduled appointments for core staff, Performed

on various assigned projects as needed (i.e. mailings, white papers),

Handled travel plans for the Vice Provost (hotel, flight arrangements,

car rental), Assured that department has all supplies necessary to run

efficiently, Reviewed timesheets prior to entry, Handled distribution of

time cards to all hourly staff members to ensure cards are completed

correctly, Worked in Once Source as needed Picked up and distributed

mail, Selected relevant news, articles for supervisory management on a

daily basis, copies documents as needed.

Office Assistant II: CITY OF VIRGINIA BEACH, City Manager's Office Media

and Communications Group

08/01 - 06/03

. Assisted the Executive Assistant in the City Managers Media and

Communications Group that included clerical support for a staff of eleven

professionals; greeted visitors, answered phone and provided general

information in response to public and media inquiries; received and

routed mail daily; maintained adequate office supplies and prepared

requisitions for purchase of supplies and equipment; electronically

clipped, distributed and maintained news articles from the daily

newspaper relevant to the city and region; typed, prepared and

electronically distributed news releases and posted to the city's

website; prepared and typed statistical reports using provided

information; operated standard office machines; scheduled conference room

meetings utilized electronic calendar, maintained office files; delivered

material to various sites within the municipal center; assisted in

answering City Manager's Office phone lines as needed.

Administrative Assistant, RETAIL ALLIANCE 07/00 -12/01

. Assisted Senior Vice President, Director, and sales staff (Retail

Services Department) with day to day operations. Assisted with company

newsletter, prepared and set up monthly seminars/meetings, took

reservations for meetings and seminars, managed all information within

company database.

Secretary/Office Manager, BOOZ ALLEN & HAMILTON, INC. (Consulting Firm)

10/98 - 06/00

. Supervised one secretary, interpreted organization corporate policies and

procedures for staff, assisted management with PowerPoint (deadlines

involved) presentations, audio conferencing, correspondence and

reconciled corporate MasterCard monthly, took minutes at staff meetings,

served as assistant to security manager (cleared as secret) set up travel

arrangements, assisted with new hire coordination, answered 2 line phone

system, checked voicemail and routed messages accordingly, ordered

supplies (copier paper, coffee, corms, FED EX mailers, etc.) maintained

and responsible for maintenance agreements of machines) and operated

postage, fax and copier machines, received, paid and followed through on

invoiced, set up and organized firm functions, maintained conference room

calendar also responsible for the availability in other facilities,

distributed mail, Federal Express and UPS (Held a secret clearance)

EDUCATION

Green Run High School, graduated June 1980

SKILLS

MS Office 2003 and 2007

PowerPoint, Word, Excel, Adobe Photo Shop Elements

Transcription

REFERENCES

Jason Call, CFO, CDYNE, Chesapeake, VA, 757-***-****, abi2t8@r.postjobfree.com

C. Donald Combs, Eastern Virginia Medical School, Vice Provost for Planning

and Health Professions, 446-6090

Patty Younkins, EVMS, Executive Assistant to the President's Office, 446-

5200

George Chegin, Director Business Development, DATALINE, 968-6073

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