Manager Administrative Assistant

BETTY KRING

***** ******* ******( THORNTON, CO **233 303-***-**** (

abi0tk@r.postjobfree.com

Personal Statement

I am a professional, long term person who has a strong desire to succeed in

a busy office environment. Although I have extensive experience in the

retail facilities and construction industry, I love to learn and am always

willing to take on new challenges. I have a positive, energetic attitude

and gets along well with others, while also working efficiently on my own.

I am searching for a position in which I can evolve and excel in while

doing the best for my employer.

Key Skills

. Intermediate in Excel, Word, PowerPoint, and Outlook, Lotus Notes

. Strong multi-tasking and organizational skills

. Detail oriented

. Strong Math Skills

. Friendly, upbeat, reliable - always on-time

. 10 Key by touch

. Typing - 60-65 WPM

Work Experience

Facility Coordinator (Apr 2001 -

Nov 2008)

Ultimate Electronics, 321-A West 84th Avenue, Thornton, CO 80260

Ending Salary: $43,360.00

Reported to Director of Design and Construction and supported a team of

six.

Responsible for maintaining personnel hours in Oracle time-keeper program

including employee time-off and vacations.

Adapted well to ever-changing projects with a calm demeanor.

Handled answering of multi-line phone system, directed calls or took

messages and sent to appropriate personnel.

Received and scheduled maintenance requests for 32 retail stores in eight

states, the corporate office and distribution center.

Prepared memos, letters, and reports using Word and Excel programs.

Developed and maintained office files.

Created purchase orders through Oracle purchasing system.

Responsible for overall maintenance of Corporate Office business complex,

including exterior lighting, landscaping, snow removal, asphalt repairs,

exterior painting, interior painting, janitorial, plumbing, electrical,

HVAC, lighting, and electrical. This required working with all

departments within the organization.

Negotiated national contracts for HVAC, pest control, and trash removal.

Negotiated local and regional maintenance agreements including out-of-

state locations.

Coordinated maintenance projects with property managers and landlords of

leased properties.

Created Request for Proposal's (RFP's) for large, special projects.

Created and maintained Excel spreadsheets to track open projects and

budgets.

Processed and approved a large amount of invoices for payment including

resolution of discrepancies and assurance of payment.

Managed a heavy, fast-paced workload by prioritizing and utilizing

organizational and time management skills.

Responsible for and maintained confidential documentation relating to all

projects including purchase orders, change requests, timelines and repair

activities.

Created, implemented, and maintained department budget through Excel

spreadsheets.

Responsible for reconciliation of company purchasing cards for retail

stores and corporate office.

Inventoried and ordered both office and janitorial supplies.

Responsible for maintaining vending machines in the facility.

Attended critical meetings to coordinate contractors for remodeling

projects.

Participated on company Activities Committee planning company events and

parties.

Accomplishments

Decreased office expenditures 10% by implementing needed controls on

stock/supplies and standardizing ordering procedures.

Saved the company $250,000.00 by negotiating national contracts with

contractors.

Achieved a reputation of being reliable and always available to respond

to issues and questions which included being available 24-7 by e-mail and

phone.

Administrative Assistant (Aug 1978 -

Nov 2000)

Hugh M. Woods 1565 E. 66th Avenue, Denver, CO 80229 Ending

Salary: $31,360.00

I held the position of administrative assistant to the Regional

Advertising Manager, District Manager, Regional Operations Manager, and

Regional Lumber Manager in my tenure with the company.

Responsible for overall function of the office including maintaining

office, janitorial, and maintenance of office machines.

Answered incoming phones calls, took messages, and directed them

appropriately.

Handled receptionist's duties when required.

Responsible for proofreading and calling in corrections of advertising

materials to newspapers and corporate advertising department.

Responsible for relaying regional reports to the Corporate Office.

Prepared reports, memos, letters, financial statements, and other

documents, using spreadsheets, word, or presentation software.

Handled all incoming and outgoing mail which included USPS, FedEx, and

UPS.

Created agenda's, planned, organized and set up office meetings

including caterers.

Attended selected meetings and captured content through note taking,

sent action items and tracked progress.

Created, implemented, and maintained office files including confidential

personnel files.

Responsible for the composition office payroll documents and reporting

to corporate office.

Filed and retrieved corporate documents, records, and reports.

Conducted research, compiled data, and prepared papers for consideration

and presentation by district managers.

Made travel arrangements for the manager's.

Maintained manager's appointments, meeting schedules, travel, and

calendar.

Coordinated and was responsible for the office petty cash account

requiring check request for replenishment.

Coordinated travel arrangements for manager's including air and ground

transportation, rental car, and hotel accommodations.

Reconciled management's travel and business expense forms.

Office duties included the maintaining of confidential office files,

inventory of supplies, management of company cars, and supervision of

receptionist

Accomplishments:

Formulated and maintained a highly efficient, pleasant office

environment while keeping morale high.

Increased District Managers efficiency by handling non-essential duties.

Established an excellent rapport with company associates and outside

business associates.

Education

New Prairie High School, New Carlisle, IN, Academic Diploma (3.5 GPA)

University of Phoenix, AZ, Associates Degree in Business (currently

enrolled, 3.84 GPA)

Contact this candidate