Gail Thomas

abi078@r.postjobfree.com

Cell: 757-***-****

**** **** ******, **********, ** 23324

Objective: Seeking a challenging career as an Administrative Assistant with

a progressive organization which will utilize my extensive knowledge of

computers, various software programs, and excellent communications skills

in a professional demeanor, organizational abilities, and experience in

business administration.

Summary: I am an experienced multi-tasking Administrative/Executive

Assistant with over 7 years experience with MS Windows (Word, Excel, Power

Point, MS Outlook) Experience with extensive office practices/procedures;

business correspondence; excel data base systems, various forms of

documentation preparation, reports, tables, forms, form letters,

presentations, spreadsheets.

Typing speed: 75 to 80 wpm, and a statistical typist. Excellent

communication and interpersonal skills, responding to incoming telephone

calls, client requests. Can work with minimal supervision, flexible work

hours to support department management.

California Notary Agent, 2005 to 2008 while working for Westwood College.

Santa Monica College, Santa Monica, CA 1976, AA. Degree in Business

Management

University High School, Los Angeles, CA 1973.

Employment History

Administrative Assistant May 2010 to Present

Profile Recovery Assoc., Hampton, Virginia

Support VP of Operations, Exec Dir of Operations and 3 Directors of

Operations.

Responsibilities: Creation and maintenance of various monthly reports,

miscellaneous documentation for Team Managers. Processing incoming faxes

with distribution to Team Managers and Corporate Office. Creation of

assorted flyers for office staff motivation activities, setup for end of

month luncheons. Assist HR Manager with open house, a weekly activity.

Claims Processor Contracted position October 2009 to May 2010

Advantage- Employment Svcs, Parsippany, NJ.

Avis Budget Group in Virginia Beach, VA

processing vehicle damage claims in the Damage Control department using

Abacus programming.

Administrative Support, Contracted position Aug 009 to Aug 2009

Headway Corporation, Hampton, VA

Copyfax, Virginia Beach, VA

Support the operations department, call clients for copier meter readings,

front desk support, and support department manager on various projects.

Administrative Support, Contract position March 2009 to June 2009

Aerotek Contract Engineering, Chesapeake, VA

Northrop Grumman Shipyard in Newport News, VA

Supporting the HRIS department in the processing of new hire paperwork,

address changes and updates to employee file information in SAP database,

employee file maintenance, assist the HR employment recruiters and benefits

department inquiries for employee inquiries.

Relocated to Virginia Beach, February 2007 and returned to employment

search September 2008.

Moved from Los Angeles, California to Virginia Beach, Virginia, during

those months I was not employed.

From August 2008 to March 2009 returned to employment search.

Executive Assistant Nov 2003 to February 2008

Westwood College, Los Angeles, CA

Supported the Executive Director and five department managers, acting as

corporate and campus liaison, human resources generalist and payroll

assistant. Maintained Executive Director's calendar, prepared travel

expense reports, prepared meeting minutes.

As HR Generalist, maintained all campus employee files, distributed open

enrollment paperwork, processed new hire paperwork, implementation of

policy and procedures, employment postings, and training of new employees.

Maintained Human Resources, Faculty databases. Processed payroll for

hourly employees, online posting in ADP. Upload and transmit payroll data

to Corporate Payroll for processing. Prepare confidential correspondence

and maintain classified files, as well as handle sensitive information in a

professional and confidential manner.

Administrative Assistant - Contracted position July 2003 to Nov 2003

Rita D. Walters Learning Complex, The Children's Collective, Los Angeles,

CA

Supported the Program Manager, Directors and Instructors. General

office management, preparation of monthly and weekly reports. Scheduling

of classrooms for after school activities, and maintained monthly

calendars.

Administrative Assistant - Contracted position March 2003 to July 2003

Prototype Industries, Inc., North Hollywood, CA

Supported CEO/Owner of Prototype Industries. Maintained special projects as

assigned, general office management.

Database Management Associate - Contracted position July 2002 to

November 2002

Computer Horizons Corporation, Kaiser Permanente-IT Dept, Pasadena, CA.

Supported the Information Technology Division. Data validation from

ancillary data to CIS database system, and compiled error tracking logs.

Secretary - Contracted position November 2001 - April 2002

Home Nursing Care, Los Angeles, CA

Supported CEO, COO, Office Manager, HR Manager, Nursing Supervisors and

office staff.

General office management prepared and tracked outgoing medical

correspondence.

Administrative Assistant - Contracted position December 2000 - June

2001

UCLA Extension, Department of Business and Management

California, Los Angeles, CA

Supported the Director of Leadership-Management and Communications

Programs, Program Manager and Program Representatives. Department phone

coverage assisted Program. Reps, contacted students regarding course

changes. Prepared correspondence, reports, course materials, excel reports,

name badges and attendance rosters for various conferences. Compiled data

from various surveys, classes and conferences for reports for Committees

and Councils.

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