Executive Assistant Human Resources
Resume:
REBECCA S. MARTIN
Raleigh, NC 27603
*******@*****-**.***
SUMMARY OF QUALIFICATIONS
Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support of daily
operational and administrative functions.
Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings,
coordinating travel and effectively managing all essential tasks of facility, supply and expense management.
Proven track record of accurately completing research, reporting, information management, and marketing and
business-development efforts within requirements.
Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy,
improve accuracy and efficiency and achieve organizational objectives.
Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and
priorities and resolve issues in initial stages.
Proficient in Microsoft Office Product Suite, QuickBooks and Microsoft Windows® operating system. Type 60 wpm
with complete accuracy.
PROFESSIONAL EXPERIENCE
THE CYPRESS CLUB OF RALEIGH 10/10 – Present
Office Manager (Contract Position)
Administrative support to Executive Director. Providing calendar management, travel arrangements, Committee and
Partner weekly meeting coordination Office oversight and management of supply, expense reporting and approval, PO
submission and approval, scheduling.
FORENSIC ANALYSIS & ENGINEERING CORPORATION 02/10 – 05/10
Manager of Corporate Operations (Contract Position)
Worked with company president to correct and update QuickBooks entries and procedures. Upgraded reporting processes
to fit legal requirements set by individual corporate and state agencies and reviewed all office vendor contracts for renewal
or discontinuation. All newly implemented processes and procedures were tested for accuracy and efficiency and proved to
significantly increase the administrative staff’s ability to provide FAEC’s consultants with an efficient and error free
reporting system.
SCIMETRICA 01/10 -01/10
Executive Administrative Assistant (Contract Position)
Provided administrative assistance for a high level, confidential board meeting of Scimetrica’s administration executives.
Duties included meeting site coordination, preparation of supporting documents, graphs and spreadsheets. Introduced the
company to pivot chart use for a simplified organization of data and tracking discussion points and conclusions of
attending board members.
Continued…
REBECCA S. MARTIN
Page 2
ALLSCRIPTS, INC 10/09 to 12/09
Executive Administrative Assistant (Contract Position)
Provided transitional administrative support to newly appointed VP of Human Resources and bilateral support to existing
and newly hired HR executives. Assistance was provided in office location selection, individual office equipment and
supply procurement, technical on boarding setup and policy training for incoming executives.
GREYSTONE BANK, RALEIGH, NC 07/09 -10/09
Executive Assistant/Loan Specialist (Contract Position)
Provided high-level administrative support and bi-monthly financial report preparation for V.P. of Credit and Chief Credit
Officer. Provided calendar, travel and expense management for Lending Department. Extraction of monthly reports using
OnBase and BancPac to update Excel spreadsheets to current date status of the Bank’s portfolio. Daily updating of Libor
and CMT rates for companywide use in financial drop/add decisions.
THE BODY SHOP – Wake Forest, NC 01/09 – 7/09
Executive Assistant (Contract Position)
Provide high-level administrative support to Vice President of Human Resources, Director of Learning and Development
and Human Resources Team.
Provided calendar, travel and expense management, purchase order set up and invoicing for HR and L&D departments.
Maintained compliance requirements, severance and legal document organization and continued management of essential
elements of The Body Shop’s Reduction in Workforce and Future Fit Projects.
• Played a key role in design and implementation of TBS’s new hire On-Boarding process manual and contributed to
content and graphic design of supporting materials.
• Team lead in large event planning which require detailed coordination of agendas, presentation materials, national
and international travel arrangements, accommodations, catering and social events.
PEOPLECLICK – RALEIGH, NC (Position dissolved in company reorganization) 2008 - 2008
Executive Assistant
Senior Executive Assistant to Chief Executive Officer, Chief Financial Officer and Senior Product Sales Director.
Directed all administrative and project support efforts. Conducted in-depth business-development research and compiled
results for review by proposal team. Compiled and analyzed pipeline report data for incorporation in monthly presentations
to CEO and Board Members. Prepared and approved weekly time, expense and travel reports. Purchase order approval and
invoicing on behalf of CFO and CEO.
• Designed and coordinated all corporate and vendor visits following requirements and needs of current Marketing and
Sales efforts.
• Directed efforts to create a new format for quarterly Board Meeting functions and Board Book design.
REBECCA S. MARTIN
Page 3
BB&T ASSET MANAGEMENT – Raleigh, NC 07/06 - 08/08
Executive Assistant
Provided administrative support for Sr. Vice President, Chief Investment Officer, and Chief Investment Officer’s direct
reports.
Used a wide variety of administrative skills in providing fundamental support to CIO, Investment Directors and Analysts.
Created and implemented new processes for yearly license renewal, audit document retrieval and PDP preparation and
delivery.
• Facilitated effective communication with television and print agencies for appearances and quote submissions and
successfully increased BB&T Asset Management media exposure by 25% in second year of tenure.
• Reduced department office supply expenses by $4,000 in the first three months of tenure by
identifying cost-effective purchasing practices and negotiating new vendor contracts.
PROGRESS ENERGY RALEIGH, NC 03/05 - 07/06
Recruiting Specialist (Contract Position)
Provided recruiting support to Senior Recruiters representing Customer Service and Technical/Craft positions across the
Carolinas and Florida
Screened and scheduled 100+ candidates per job requisition and prepared qualified candidates for interview, employment
testing and background verification.
• Significantly reduced time required to close requisition files by spearheading implementation of electronic reporting
procedures utilizing PeopleSoft software.
• Received certification to deliver QUIZ, POS and MASS employment testing
– RALEIGH, NC 1998 - 2005
SMART FINANCIAL SOLUTIONS
Office Manager
Directed day-to-day office operation and fundamental support to the company President and team of 20 Investment Brokers
and Analysts.
Coordinated and maintained vital office procedures and processes that facilitated a high level of productivity for office
Executives, Brokers and Producers. Utilized strong organizational skills to manage front and back office functions.
Managed administrative budget, accounts payable and receivable and prepared monthly P&L reports. Negotiated vendor
contracts thru invoice review and dispute resolution for a significant reduction in office expenses.
Contact this candidate