Administrative Assistant Project

MARIE C. VIDAL, CPS

**** ********** ***** • Livermore, CA 94551

abhzi2@r.postjobfree.com • 925-***-****

Career administrative professional with 15+ years of experience coordinating, planning, and supporting daily

operational and administrative functions. Demonstrated capacity to provide comprehensive support for executive-

level staff; excels at scheduling meetings, coordinating travel, and managing all essential tasks. Adept at developing

and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve

organizational objectives.

SKILLS PROFILE

Flexibility – Highly adaptable. Proven ability to handle a fast-paced work environment, to prioritize and

manage multiple assignments. Enjoys the administrative challenges of supporting diverse people and

programs. Works well independently with little or no supervision.

Superior Technical Skills – Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Publisher and

Project. Knowledgeable in online expense submission and complex travel arrangements. Fully bilingual

(Spanish) including oral and written translation.

Interpersonal Skills – Ability to interact with staff (at all levels) remaining flexible, proactive, resourceful

and efficient, with a high level of professionalism and confidentiality. Warm, friendly personality.

PROFESSIONAL EXPERIENCE

ARYX THERAPEUTICS, INC. – Fremont, CA 2/10 – Present

Executive Assistant to the CEO & COO

Provide executive assistance to the corporate executive team including the CEO, the COO/CFO, and the

President. Responsible for heavy calendar management, requiring interaction with both internal and external

executives and assistants. Coordinate and set-up high-level conference calls, board and management meetings,

special events and travel arrangements (domestic & international). Communicate and handle incoming and

outgoing communications on behalf of the CEO & COO. Assist with preparation of presentation materials. Draft

CDAs and consulting agreements as requested. Prioritize and manage multiple projects simultaneously and follow

thorough on issues in a timely manner. Conduct research on special projects. Oversee all aspects of general office

coordination.

Senior Administrative Assistant, Business & Commercial Development 06/07 – 2/10

Under the supervision of the Sr. Director, Business Development and Sr. Director, Commercial Development

(dual-report), responsible for all administrative and project-support efforts for department. Conducted in-depth

business development and marketing research. Created partnering presentations and arranged complex travel and

meetings. Prepared expense and travel reports. Hosted on site due diligence visits and provided support to the

preparation process of the IPO, which included planning IPO road shows. Initiated new tracking system for

medical abstract and article archival and retrieval. Managed all invoicing and billing processes. Developed

monthly budgetary forecasts for two departments and ensured forecasts met corporate guidelines.

ONYX PHARMACEUTICALS, INC. – Emeryville, CA 08/06 – 06/07

Senior Administrative Assistant, Medical Affairs

Supported a team of 10 medical directors and 1 Vice President. Accountable for a wide variety of administrative

functions, supporting all director-level projects and information-management processes. Exclusively responsible

for all projects and administrative needs of the VP of Medical Affairs. Compiled and analyzed data to prepare

presentations to executive management. Responsible for effective communication and transfer of information

between remote employees and collaborative partnerships (Bayer Pharmaceuticals).

Continued…

MARIE C. VIDAL, CPS

Page 2

SUPERGEN, INC. – Dublin, CA 05/04 – 08/06

Project Coordinator, Strategic Planning & Development (promotion)

Under the guidance of VP, Project Management and the CMO, assisted with the development of project plans and

the management of the project schedule. Maintained project documentation, including project plans, tracking

logs, project memos, change request logs, meeting minutes and status reports. Managed the daily operation of

projects, including administration and oversight of all departmental activities, monitored budgets and expenses,

handled correspondence, and created and maintained both online databases and paper files. Coordinated and

attended the team's weekly meetings, worked with the VP of Drug Discovery Operations to prepare agendas and

minutes, and ensure all action items were completed in a timely manner. Assumed a leadership role for specific

projects as required.

Senior Administrative Assistant, Project Management

10/02 – 5/04

Reporting to VP, Project Management, accountable for all administrative and project support efforts. Scheduled,

maintained, and monitored all calendar activities. Coordinated meetings, conference calls, and large conference

attendance. Assisted in preparing executive presentations using Microsoft PowerPoint. Drafted internal and

external correspondence. Managed invoicing and billing processes for the department. Projects included:

• Working with Regulatory Affairs under the direction of the Manager, Document Control, to submit two

NDAs electronically to the FDA in one year. Submitted MAA filing to the EMEA.

• Well-versed in hyperlinking, bookmarking, proofing and editing of clinical and CMC documents.

Formatted and proofed all clinical study reports for submission to the FDA.

• Under the guidance of the Director, Drug Safety, conducted an audit of the safety database for two

clinical trials.

*Work experience prior to 2002 provided by request.

EDUCATION

MS Office Specialist – Word 2007

Certified Professional Secretary (CPS) Designation – (2008)

Rider University, Lawrenceville, NJ - Bachelor of Arts, Spanish (1994)

MEMBERSHIPS

Member of International Association of Administrative Professionals (IAAP) since July 2006

Las Positas Chapter, Vice President 2008 – 2009 & 2010 – 2011

California Division, Nominations Committee 2007 – 2008

Member of Los Medicos Voladores (LMV) since 2007

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