Assistant Executive
Resume:
Eden Livingood
**** ***** ******, ***** *********, CA 91605
818-***-**** . ****@************.***
QUALIFICATONS SUMMARY
Highly skilled and dedicated Executive Assistant with more than 12 years
experience administering to Presidents and CEOs, as well as performing
Office Manager duties. Proven track record of performing research,
reporting, information management and project completion within demanding
time frames. Capacity to work comfortably with all levels of staff, as
well as clients, demonstrated by comprehensive and seamless support. Excel
at problem-solving, multi-tasking, as well as creative and critical
thinking. Exceptional interpersonal and written communication skills. Solid
PowerPoint, Word, Excel, Outlook and Photoshop skills. Accurately type 70+
WPM. Discreet, hard-working and a team player. Positive, supportive
attitude. Polished, experienced and dependable.
PROFESSIONAL EXPERIENCE
Inter/Media Advertising, Encino, CA Nov. 2003 to Nov. 2010
Executive Assistant to the President & CEO
Provide high level support to the President and CEO of advertising agency
specializing in Direct Response with a wide variety of administrative
functions and project-support efforts.
< Provide day-to-day support for Executive Level management including
extensive travel arrangements, calendar management and support,
diligent gate-keeping and call screening. Proof, distribute and
carefully monitor execution of legal contracts.
< Conduct in-depth internet research for business-development garnering
difficult to obtain contact information and compile results for review
by President and CMO.
< Research, compile, organize and summarize resumes for potential hires
for HR and Executive Management.
< Create weekly summary reports for client expenditures and sales
trending analyses.
< Prepare, edit and proof and refine client presentation materials.
< Coordinate and support PR efforts; developed electronic and hardcopy
backup storage system of published articles.
< Organize and coordinate all convention and travel requirements for
entire company.
< Liaise with building management and coordinate general office
requirements including lease renewals, HVAC problems, vendor insurance
requirements and work scheduling. Coordinated build-out of current
suite with architects, contractors and building management.
< Assist Creative Director with preparation of scripts and storyboards.
Create print coupons and ads. Edit and touch-up photos using
Photoshop.
< Troubleshoot computer/printer/telephone problems and coordinate with
outside IT vendor services.
Tri-Crown Productions, Inc,. Burbank, CA 1997 to Nov. 2003
Executive Assistant/Office Administrator/Graphic Arts & Production
Assistant
Perform a wide variety of administrative and television production support
efforts.
< As Executive Assistant to the President/CEO, proof and process legal
contracts, agreements and deal memos; apply for Errors & Omissions
Insurance; obtain E&O certificates, coordinate and finalize travel
arrangements; obtain Title and Copyright Searches; screen phone calls,
file & organize documents; reconcile and justify purchases to
appropriate production.
< As Office Administrator, responsible for all aspects of running the
general office including communicating and disseminating information
to all employees and tenants and assisting with problem solving.
Coordinate all service contractors and order all office and computer
supplies. Prepare office for city fire inspection. Maintain, update,
troubleshoot, and repair Mac & PC computer software/hardware. Teach
employees how to use various software programs, how to perform file-
sharing; connect computers to Local Area Network and troubleshoot
settings. Create e-mail addresses for new employees; program e-mail on
each employee's computer and teach employees how to use e-mail
program(s). Add new employees to phone voicemail system; maintain and
troubleshoot other misc. equipment - printers, fax machines, copiers.
< As Graphic & Production Assistant, scan and edit documents and photos.
Create, edit, and refine sales pitches, brochures, packaging, story
boards, logos, etc. Construct basic web pages; edit and update them.
Perform internet research. Screen video tapes for potential usable
footage in upcoming productions. Transcription and script
supervision. Obtain Film Permits and Insurance Certificates. When on
location, set up temporary offices by hooking up all computers,
printers, scanners, fax machines, copiers.
Select Temporary Staffing, San Fernando Valley, CA 1996 - 1997
Career Group, West Los Angeles, CA
Various Temporary Positions, including:
< Executive Assistant for Eric Hilton, Hilton Hotels Corporation
< Assistant to Head of Auction Division, Fred Sands Realtors
Long Advertising, Valencia, CA 1993 - 1996
Office Administrator
Perform general accounting and office management functions including:
< Designed FileMaker Pro databases and report forms. Made monthly
summary reports for accountant in File Maker Pro. Maintained Accounts
Receivable, Accounts Payable and Bank Balance. Proofed ad and
brochure copy. Proofed credit blocks and made sure they complied with
legal requirements. Ordered all office and computer supplies.
Hauser-Long Advertising, Beverly Hills, CA 1992 - 1993
Office Administrator/Assistant to President/Jr. Account Executive
< Responsible for all aspects of running the general office, including
payroll, accounts payable and receivable, invoicing, purchasing,
bookkeeping, etc.
< As personal assistant to the President, responsible for keeping his
schedule and generating accounting reports.
< As Jr. Account Executive, attend client meetings, service clients'
needs, obtaining necessary information, making sure deadlines are met
and to the client's specifications, proofreading copy, contacting
service bureaus, etc. Also engage in phone sales for potential new
business.
Turbonetics, Inc., Moorpark, CA 1990 - 1992
Office Assistant
General office assistance including:
< Screening phone calls, filing, typing, invoicing, A/R, A/P, Bank
Deposits. Created weekly client summary reports using macros in Lotus
123
EDUCATION
1987 - 1991 California State University (CSUN) Northridge, CA
B.S., Business Administration - Major: Management Systems
Analysis
1983 - 1985 University of California at Los Angeles (UCLA)
Music Major: Performance (Violin)
business References
< Rick Sax
Sr. VP Affiliate & Business Development
MediaPoint Network
Direct: 818-***-****
Cell: 310-***-****
****@*****************.***
< Donna Wald
Senior VP, Group Account Director
Inter/Media Advertising
Main: 818-***-**** x 452
Direct: 818-***-****
Cell: 310-***-****
*****@**********-***********.***
< Michelle Zygelman
Account Executive
Icon Media Direct
Cell: 818-***-****
*********@*********.***
< Bob and Bobbie Keller
Former owners (retired)
Turbonetics
********@***.***
Personal References
< Peggy Kelley
Owner
Timeless Celebrations
Cell: 626-***-****
*****@********************.***
< Reverend James Mellon
NoHo New Arts Center for Spiritual Living
********@**************.***
< Jerry Kessler
Attorney At Law
Conductor of Topanga Community Orchestra
Work: 661-***-****
Cell: 818-***-****
< Susan Adler
*****@*********.***
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