Assistant Management

Objective:

I am seeking a challenging position where I can apply my superior skills,

knowledge, and creativity to meaningful work as part of a professional

team.

Skills:

. Proficient in Windows business management tools (Microsoft Office

Suite);

. Adept with Quickbooks, Automated Contact Tracking (ACT!) and various

other Contact Relationship Management software, Wizard Mail Order

Manager, Word Perfect, Trial Director Suite, Relativity and Summation;

. Expert level competence in manipulating Excel spreadsheets containing

voluminous data;

. Practiced in executive calendaring for several high producing

attorneys, coordinating and scheduling hearings and briefing,

meetings, depositions, wellness presentations, classes and various

other events;

. Accomplished in document preparation and formatting (including legal

and general correspondence, contracts, and briefs), proofreading, red-

lining and document comparisons, finalizing of complex briefs, and

creation of demonstrative exhibits including timelines, flow charts,

and computer enhanced documents;

. Proficient in the operation of multi-function devices (copy, fax and

scanning machines) and familiar with multiple methods used for

delivery of documents;

. Vast experience with general litigation docketing, and document

formatting in accordance with California Code of Civil Procedure and

Civil Code,, Federal Rules of Civil Procedure, Local Rules for

multiple California counties, The Blue Book Uniform System of Citation

and California Style Manual;

. Expert in the creation and development of multiple PowerPoint

presentations with special effects;

. Knowledgeable and experienced in technical problem

solving/debugging/analysis student training, instructor development;

. Experienced and efficient in making superior travel and hotel

arrangements for groups and individuals for multiple events;

. Able to manage multiple tasks for more than one supported individual

and/or event;

. Trustworthy, loyal, and willing to do whatever it takes to get the

job done right.

Experience:

Legal Secretary and Executive Assistant, DLA Piper (US), Sacramento, CA,

(Apr 2010 - Present)

Responsible for finalizing all briefs, contracts, formal correspondence,

and other documents, as well as calendaring, travel, docketing of court

dates and arranging, business meetings, speaking engagements and

presentations for an exceptionally busy Partner with over 21 years of

practice and a 2-year associate attorney. Day-to-day work includes

formatting, proof-reading, and filing general pleadings, briefs, and other

documents in multiple jurisdictions both State and Federal, performing

research on individuals, social phenomena, and medical terms and issues,

reviewing and handling mail, monitoring news and bulletins for matters of

interest to attorneys, categorizing and filing e-mails, and general filing.

Have assisted Partner with the creation and development of multiple

PowerPoint presentations and hand-outs on topics such as the health care

reform act, wellness programs, HIPAA and HITECH. Other responsibilities

include appropriate filing of documents in client files, processing

conflicts checks and new client/matter intake per risk management practices

and policies, handling check and reimbursement requests for expenses and

allocating requests per accounting department policy, updating binders with

current documents, including contact information, key dates, and task

lists, updating and drafting instructions for and training of timekeepers

regarding the filing of multiple documents with the local court for

medication (Riese) hearings and their coordination with the Public

Defender, Hospital and the Court.

Legal Secretary and Executive Assistant, McDonough Holland and Allen,

Sacramento, CA (Jan 2006 - Mar 2010)

Supported multiple attorneys for a very busy health care practice group.

Responsible for formatting and finalizing pleadings, briefs,

correspondence, contracts, spreadsheets, and other documents, as well as

attending and taking minutes in meetings and developing and maintaining

task lists and other practice tools. Also responsible for calendaring and

docketing, arranging travel, coordinating court dates, business meetings,

and presentations, and providing all aspects of executive support for an

exceptionally busy senior shareholder with 20 years of legal practice, who

was also the Health Care Practice Group Leader. Assisted same with the

creation of multiple PowerPoint presentations and hand-outs on topics such

as the health care reform act, wellness programs, HIPAA, HITECH and Women

in the Law. Other responsibilities included: appropriate filing of

documents in client files, processing conflicts checks and new

client/matter intake per policy of risk management department, check

requests for expenses and allocating requests per accounting department

policy, updating binders with current documents per instructions of the

attorneys. Also assisted with selection of instructors and their hiring,

scheduled wellness classes subsidized by the firm, coordinated scheduling

with, and collected payment from, attendees, and supported speakers,

program developer, and participants in all aspects of highly successful

wellness program. Also responsible for filing of multiple documents with

the local court for medication (Riese) hearings and their coordination with

the Public Defender, Hospital and the Court, updating instructions for the

hearings, and training paralegals and attorneys on same.

Office Assistant, Law Office of David Asch, Sacramento, CA (Mar 2002 - Dec

2005)

Secretarial assistant to an accident and injury attorney. Responsible for

answering phones, accounts payable for office and attorney's personal

accounts, notification of clients for various legal appointments,

maintaining calendar for the attorney and scheduling intakes of new

clients. Screening prospective clients via telephone. Met with and

explained to new clients necessary paperwork to retain the attorney as well

as the set-up of new client files. Correspondence to insurance companies

opening claims for clients. Distribution of settlement funds from

Attorney/Client trust account and cost accounting for clients.

Administrative support for attorney during trial which included preparation

of exhibits and management/utilization of electronic equipment and trial

software to publish evidence presentations to the jury.

Additional employment history available upon request.

Education

. Legal Secretary Certificate Course, California State University

Monterey Bay (April 23, 2010), Legal terminology; legal process;

jurisdiction and venue; ethics; written communications including

letters, pleadings, discovery, notices and motions; filing procedures;

billing and accounting; time management; records management; an

overview of commonly used word and data processing programs; legal

research; memoranda preparation, and citation format.

. Litigation Skills for Legal Staff Seminar, Lorman Education Services

(September 26, 2006), Emphasis on the personal injury legal process

from intake to trial in California jurisdictions.

. Word Processing Certificate, San Joaquin Delta Community College

(1986), Emphasis on effective letter writing and utilization of

various electronic storage devices.

. Cryptologic Technician, United States Navy "A" School (October 1975),

Responsible for secure message traffic. Clearance held: TOP SECRET

SBI.

References available upon request.

Contact this candidate