Human Resources Administrative Assistant
Resume:
Carin Gole-Roche
Phoenix, AZ 85016
abhywi@r.postjobfree.com
Seasoned administrative professional offering extensive experience working
in fast-paced environments demanding strong organizational, technical and
interpersonal skills.
United States Pharmacopeial Convention (USP)
Senior Administrative Associate November 2008 to Present
Primary assistance to the VP, Human Resources at a pharmaceutical standard
setting organization with 575 employees world-wide. Main point of contact
for the department.
. Organize busy calendar, schedule meetings, generate correspondence and
coordinate domestic and foreign travel.
. Monthly settlement of departmental credit card.
. Annual budget preparation with monthly projections and
reconciliations.
. Placement of positions on diversity job boards.
. Primary oversight of several special projects including the employee
handbook.
National Society Daughters of the American Revolution
Recording Office Manager April 2000 to November 2008
Managed legal documents department and coordinated the board meetings of a
women's lineage organization comprised of over 3,000 chapters nationwide.
Supervisor for one full-time employee.
. Initiated creation of the first comprehensive searchable database of
rulings encompassing over 100 years of material.
. Organized six board meetings annually including notifications,
agendas, room set-up, and final distribution of the confidential
outcome.
. Edited, proofread, and collated the DAR Handbook and National Bylaws
every three years and the Proceedings of Continental Congress (400
pages) annually.
. Preparation and monitoring of budgets for the department and the
national parliamentarian.
. Coordinated the election of officers and amended and distributed
national bylaws and resolutions changes annually.
Landon School
Human Resources Specialist /Accountant March 1998 to March 2000
Accountable for the human resources and payroll needs of a nationally
ranked Washington area private boy's school with 150 full-time employees
and 200 seasonal employees.
. Administered and reconciled medical, dental, retirement, and flexible
spending account plans.
. Conducted new hire orientation and open enrollment programs.
. Created the first all-inclusive employee benefit handbook in the
school's seventy year history.
. Prepared and input payroll including reconciling monthly, quarterly,
and end of year federal and state payroll taxes.
The Newport School
Human Resources Specialist/Executive Assistant July 1996 to March 1998
Primary support for the business manager of a Washington area private
school dedicated to providing quality education to a diverse group of
underprivileged children. Handled all human resources and payroll needs
for 100 full-time employees and 50 seasonal employees.
. Undertook project management of the financial aid process in a school
where over 50% of students received aid.
. Composed correspondence regarding bill collection and school business
functions.
. Administered and reconciled medical, dental, retirement, and flexible
spending account plans.
. Created a comprehensive employee handbook.
. Prepared and reconciled school and summer camp payroll.
McLean School of Maryland
Administrative Assistant December 1994 to March 1996
Primary contact for parents and visitors at the main reception desk of a
Washington area private school specializing in children with attention
deficit disorder.
. Back-up clerical support to the headmaster's assistant.
. Created daily announcements of activities and events for the school.
. Purchased office supplies and textbooks and reconciled the invoices.
. Maintained school calendar.
. Organized transportation for carpools, buses, and field trips.
Howard Hughes Medical Institute December 1988 to December 1994
Assumed a variety of positions at the largest non-profit medical research
association in the country.
Administrative Assistant (part-time through Olsten Staffing Service)
. Prepared financial slides for the trustee's and controller's monthly
budget meetings.
. Collated manuals and backup documentation for budget analysis.
. Concierge for the Conference Center.
. Receptionist, general office, and secretarial functions in the
Investments department.
Personnel Assistant
. Collaborated on procedures manuals for data entry and seasonal
employee hiring.
. Accurate data entry of new hire documentation on a tight deadline.
. Maintained personnel files and other confidential documentation.
Receptionist/Clerk Typist.
. Greeted guests and handled 300+ busy phone lines at the main reception
desk during primary receptionist's relief periods and vacation times.
. Created a front desk procedure manual.
. Reconciled the corporate credit card and kitchen invoices.
Maryland Federal Savings and Loan
NCR Data Processing Programmer July 1982 to December 1988
Recruited from my previous position to code, test, debug, and document new
and existing programs at a Maryland savings and loan.
. Developed a series of programs for payroll disbursement, escrow
analysis, and creation of mortgage coupons while interacting with end
users to ensure customer satisfaction.
. Guaranteed that all software met with governmental regulations and
guidelines.
Perpetual Bank January 1980 to July 1982
Customer service oriented positions with a large now-defunct bank in the
Washington area.
Data Processing Liaison Representative
. Interfaced with clients from ten on-line institutions, corporate
VIP's, and in-house professionals for computer problem resolution
including independently generating correspondence explaining outcomes
and training users on specialized reports.
Teller
. Processed routine transactions including check cashing, withdrawals,
deposits, and loan payments for bank customers.
. Manually calculated monthly share loan interest for over fifty
accounts.
OFFICE SKILLS
Accurate typing 60 words per minute. Computer literate with excellent
working knowledge of MS Word, Excel, Access, PowerPoint, Outlook,
Groupwise, Visio, Ceridian, Adobe and the Internet.
EDUCATION
B.S. Special Education and Elementary Education, Double Major, University
of Maryland
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