Administrative Assistant Executive

DOROTHY ZULOETA

**** ******** ******

Dunwoody, GA 30346

Mobile: 201-***-****

email: abhy6c@r.postjobfree.com

EXPERIENCE

Baker & McKenzie, New York, NY 6/1998 to 4/2009

Legal Secretary /Administrative Assistant

Major responsibility was to provide legal and administrative support to

senior partners of the New York office. Some of the key responsibilities in

this position involved strong organizational skills, ability to multi-task

work to meet deadlines, filter and manage communication.

Positions Held:

Legal Secretary/Administrative Assistant in the Corporate Department (M&A,

Securities)

Legal Administrative Assistant to the New York office Of-Counsel

Legal Secretary to the Managing Partner of the New York office

Bilingual Legal Secretary in the Latin-American Department. Traveled to

Argentina with two senior partners to support in the development and

preparation of legal documents (English/Spanish) for a major project.

Duties:

Reported to three-four senior attorneys simultaneously. Read attorneys'

daily emails to prioritize work and correspond with clients. Handled

several projects simultaneously to meet deadlines. Prepared and revised

extensive agreements and other legal documents, spreadsheet reports and

PowerPoint presentations.

In charge of attorneys' agendas to schedule appointments, client's meetings

and arrange conference calls. Assisted in the organization of business

development seminars/symposiums (liaison with General Counsel's executive

assistants in deciding date and location). Helped prepare presentation and

marketing materials.

Made travel arrangements (domestic/international) and organized itineraries.

Prepared and submitted expense reports and monthly credit card payments.

Prepared check requests and invoices for payment to different vendors and

Associations' fees.

Prepared attorney's monthly time-entry report for billing. Helped in the

preparation of clients' monthly invoices. Kept track of client billing.

Organized and maintained client files. Coordinated the effective off-site

storage of client's files.

Answered phones and directed incoming calls to appropriate party in the

department. Updated client and contact information. Reviewed and

distributed incoming and outgoing correspondence. Prepared routine

correspondence (memos, letters, faxes). Maintained office filing

(correspondence, timesheets, list vendors, expenses).

4/1995 to 6/1998

Excel Bank, N.A., New York, NY

Executive Assistant

Provided executive assistance to the President and CEO of the Bank.

Interfaced with executive personnel on a daily basis handling confidential

information. Made arrangements for meetings of the Board of Directors and

Annual Stockholders meeting. Kept executive calendar, coordinated business

meetings, scheduled appointments, screened phone calls, arranged travel

itineraries. Prepared minutes and expenses reports.

Relocated to Miami for 6 months to organize the opening of the Miami office

branch. Obtained operating licenses from the State of Florida; opened

checking accounts; established accounts with different vendors; ordered

furniture and office supplies; managed expenses; in charge of petty cash.

Dean Witter Reynolds, New York, NY 6/1985 to 3/1995

Secretary/Word Processor

Supported the Corporate Finance Department. Created and edited complex

documents, including graphics and charts for presentations. Assisted the

Supervisor in delegating work assignments to other operators. Trouble

shooting. Handled telephone inquiries from other District offices.

EDUCATION

E-Tek Computers, NJ, MS Office 2007, Access, Bookkeeping - 2009

Baruch College, NY, Business classes - 2000

Jersey City State College, Jersey City, NJ - Business Administration

classes - 1992

SKILLS AND COMPUTER KNOWLEDGE:

MS 2003 and 2007: Word, Excel, PowerPoint, Outlook, Access, Interaction

Adobe, Dictaphone

Knowledge of Carpe Diem, Delta View, Legal Key

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