Administrative Assistant Executive

Cyndi Freeze-Cain

**** ********** ******** ****., ***** Winchester, Ohio 43110

614-***-**** (home) - 614-***-**** (cell)

***********@************.***

Accomplished Administrative Professional with a proven track record in

supporting executives within operational management. Strong interpersonal

and organizational skills with a keen ability to multi-task a variety of

challenges and responsibilities with extreme accuracy and adaptability.

PROFFESSIONAL EXPERIENCE

HLS MedFreight

Executive Assistant for the VP of IT, VP of Operations & VP of Finance

2009 - 2010

? Managed and coordinated calendars for three Vice Presidents and up to

seven Middle Leaders on a daily basis.

? Scheduled and organized meetings, appointments, conference calls,

webcasts and travel.

? Prepared PowerPoint presentations, Visio flowcharts, dashboards,

meeting agendas and detailed reports.

? Provided back-up support to the CEO and other VP's when necessary.

? Composed letters and other correspondence for VP's and Middle

Leaders.

? Managed schedule for over 225 organizational processes by creating,

improving, organizing and distributing updates.

? Researched and updated A/R terms and assists with contract reviews

and recommended improvements.

American Motorcyclist Association

Administrative Assistant to the CEO of Pro Racing

Event & Project Coordinator

2003 - 2009

? Provided high-level administrative support to the CEO of Pro Racing

and others as assigned.

? Coordinated and secured hotel room blocks in as many as 50 cities for

riders, sponsors, staff and race crew.

? Planned meetings and travel for Board of Directors, racing

committees, sponsors and executives.

? Prepared expense reports for directors. Reviewed and coded expense

reports for racing department.

? Worked on organization of road race and other handbooks as well as

the job descriptions for the different race disciplines to insure

uniformity and consistency.

? Ordered, maintained stock and assisted in the design process of race

crew uniforms and staff apparel.

? Established a uniform/staff apparel policy to improve the overall

presentation, appearance and professionalism of our racing staff.

? Managed budget for awards banquet ($300,000) and uniform budget

($75,000) annually.

? Organized and coordinated annual awards banquet in Las Vegas for as

many as 700 people which includes the planning of meetings, food &

beverage, ordering of all awards as well as accommodations for award

recipients, production crew, guests and staff. Designed new medallions

for the championship awards plaques in 2004.

? Managed the budget for MXoN Team and support staff and tracked all

sponsorship dollars as well as expenses.

? Booked hotels and managed reservations for MXoN team and entourage in

Belgium, France, England and USA.

? Planned and organized tour and flights for 31 people to the 2006

Motocross of Nations in Winchester, England. Handled all payments,

vendors, contracts and schedules as well as being the tour coordinator

during the trip.

Young Olympians/Champions

Administrative Assistant/Event Coordinator

1993 - 2002

? Started as Receptionist. Answered phones, helped walk-in customers,

prepared paperwork for up to 100 classes, filing and general office

duties.

? Promoted to Administrative Assistant/Event Coordinator. Duties

included: preparation and distribution of advertising flyers for classes

to multiple school districts; staffing for karate tournaments, cheer

competitions, baton trick meets and parades for 1200 students; scheduled

and coordinated fundraisers for over 10,000 kids in over 100 locations;

provided customer support and handled customer complaints.

? Assisted with the organization of a Bermuda cruise for 70 people,

including the payments and paperwork needed to attend.

EDUCATION & SKILLS

Sinclair Community College - Dayton Ohio Associates

Degree - Liberal Arts

Microsoft Suites (Word, Excel, PowerPoint, Visio, Outlook & Access)

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