Administrative Assistant Manager

***** *** ******* *****

Santa Clarita, CA. *****

818-***-**** cell

Amalia Mora

Objective To obtain a responsible position in which my

experience could be utilized to its full potential.

While also allowing for growth and additional

knowledge.

Employment

Sept 2007 - Present Land Mark Electric,

Inc. Canoga Park, CA

Project Administrator

Responsible for the acquisition & printing of bid

documents/drawings/specifications for the Chief

Estimator/Marketing Dept., Responsible for the

preparation of bid documents, prequalification

forms, bid invitations/proposal letters for the

Estimating Dept., update/maintain corporate

resume/brochure, prepare contract & subcontracts

for execution & submittal, set-up data base/files

for new jobs in LME accounting & project management

programs, file preliem notices, request/obtain LME

& subcontractor certificates of insurance, obtain &

distribute jobsite medical/emergency information,

maintain/file permit log, order/set-up/reconcile

jobsite water supply, enroll sub-subcontractors in

OCIP/CCIP programs, prepare production &

distribution of submittals, warranty letters, O & M

manuals, panel schedules, CAD files/CD's &

As-builts for project close-outs, maintain &

coordinate corporate calendar, meeting schedules &

luncheons, compose correspondence as needed for

Dept. managers, general secretarial functions as

needed.

Jan 2004 - Sept 2007 Land Mark Electric,

Inc. Canoga Park, CA

Administrative Assistant

Assistant to CEO and two Vice Presidents and

Project Managers, assist Payroll/Human Resources

and Accounting Depts. as required. Responsible for

contractor/subcontractor contract execution &

submittal, acquisition and maintenance of

subcontractor and LME insurance, submittal of check

requests and expense reports, payroll reporting,

process/maintain change order logs, acquire &

maintain job site emergency medical information,

order & track job-site phones and water,

correspondence & bid letters for Estimating Dept. &

Project Managers, maintain & coordinate corporate

calendar & meeting schedules, back-up for

reception, general secretarial functions.

Jan 2003 - Dec 2003 Pierre Sprinkler & Landscape

Van Nuys, CA

Administrative Assistant

Assistant to CEO, COO, Production Manager,

Maintenance Department Manager, Sales Manager &

Dept., field supervisors, and field personnel.

Responsible for billing, collections, payroll

reporting, tracking of employee attendance,

issuance and tracking usage of company cell phones,

material requisitions for field personnel, order &

track plans & specs, correspondence for Production

Department Manager and department heads, vehicle

accident reporting, job completion reports,

schedules for commercial and residential crews,

review and reconcile credit card statement,

submittal of check requests and expense reports,

maintain maintenance department customer database,

general secretarial functions.

Jan 2002 - Jan 2003 AES Construction Group Van

Nuys, CA

Administrative Assistant

Assistant to the V.P of Construction, Electrical

Manager, Environmental Department Manager, and

field personnel. Responsible for union payroll

timesheet data entry and distribution, schedule

interview appointments, travel arrangements,

expense report submittals and tracking, tracking of

company vehicle maintenance and mileage, issuance

of company gas cards, handle correspondence for

construction and environmental departments, assist

in the coordination and distribution of purchase

orders and invoices, coordinator of employee

luncheons, back up for Marketing administrative

assistant, general secretarial functions.

Dec 2000 - Jan 2002 Adelphia Newbury

Park, CA

Administrative Assistant

Assistant to the Field Operations Manager, support

for the Area Project Manager and Human Resources

Manager. Responsible for reporting and tracking of

insurance claims, establish and maintain

confidential files, track field employee

commissions utilizing CSG, ordering and maintaining

office supplies for four offices, schedule

interview appointments, issuing and tracking

building security cards, keys and I.D.s, coordinate

and distribute on-call schedule, issue and track

company communication tools, maintain FCC public

file, track attendance and overtime, handle

correspondence for construction department to City

officials and customers, maintain files for "Safety

Team", design and distribute fliers for Thousand

Oaks-Westlake Village Chamber of Commerce mixers,

coordinator of quarterly employee luncheons,

general secretarial functions.

Nov 1989 - Nov 2000 Pinecrest Schools Van

Nuys, CA

Administrative Assistant

Responsible for payroll, employee insurance,

Summary of touring perspective parents, scheduling of

qualifications parent/teacher conferences, billing, register and

deposit cash and tuition payments, daily opening of

school office, edit/proof monthly newsletter and

yearbook, setting up and maintaining data of 450+

student/parent files, buy stock for student store,

maintain and manage employee files, handle and

route principal's correspondence, manage student

fund account, co-coordinator of school-wide

fundraisers, co-coordinator of graduation, oversee

collection of accounts, manage petty cash, general

secretarial functions.

Knowledge of Word, Excel, Adobe Pro, CSG, Outlook,

Publisher, PowerPoint, Access, Master Builder,

Primavera, Anita, Constructware, e-Sub,10-key by

touch, excellent exposition skills in both English

and Spanish, able to prioritize and handle several

projects at once, able to work well under pressure

and with others, ability to operate and maintain

all types of office equipment, punctual, reliable,

flexible, quick learner, always eager to help,

friendly and professional at all times.

Languages Bilingual in Spanish

References available upon request

Contact this candidate