Administrative Assistant Manager
Resume:
MICHELE Y. MAURER
Easton, PA 18040
abhwo5@r.postjobfree.com
Summary of Qualifications
. Fifteen plus years providing professional executive management
support within, but not limited to, the areas of Clinical and Scientific
Affairs, Operations, Purchasing, and Technology.
. Extensive experience with presentation and meeting planning, travel,
and similar logistics.
. Efficient time management techniques including a proficiency in
planning, organization, and prioritization; a high tolerance for managing
fast-paced and/or changing priorities with minimal supervision; high
degree of independent judgment, resourcefulness, and confidentiality.
Professional Experience: The following five (6) positions were temporary,
short and long term contract assignments.
Connextions Systems and Engineering @ LSI, Allentown, Pa
10/19/10
Contractor - Administrative Assistant, HR, Talent Management Division
. Support the Talent Management Group with general office duties such
as ordering
office supplies, travel, meeting request and expense reporting
. Implementation of core talent management processes/ programs
including assisting
with materials, logistics and coordination of programs.
. Process internal office forms/requests, system reporting
. Coordinate On-Site Training classes
. Extensive use of Share Point, creating calendars, templates and
documents.
. Create Purchase Orders and Reqs. for new hires and interns.
. Work extensively with confidential information and details.
Kelly Temporary Services @ Johnson and Johnson,
05/09 -06/10
Contractor - Sr. Administrative Assistant, Clinical Affairs and Global
Support
. Project work supporting the Director of Medical and Scientific
Affairs. Streamlined work flow through supervisor's office and initiated
follow-up action as necessary and appropriate.
. Supported IT/Global Services supporting four (4) Directors in
Information Technology. Made travel arrangements for both international
and domestic flights, online expense reporting, set up meetings and
secure meeting space.
. Worked extensively with the company's Access database. Enter
contracts and invoices directly into Access. Follow-up on open Purchase
Orders and work directly with the Director of Medical and Scientific
Affairs assisting in the monthly budgets.
. Professional administrative support provided to the Director of
Medical and Scientific Affairs. Streamlined work flow through
supervisor's office and initiated follow-up action as necessary and
appropriate.
. Responsibilities included, but were not limited to, coordination and
management of travel, training records, expense reports, check requests,
and department office supplies; receive, screen, and handle incoming
calls, and visitors.
. Composed and proofread correspondence and presentations; prepared
meeting materials and agendas, minutes, presentations, business plans,
confidentiality agreements, and financials.
. Supported the Latin America territory at Johnson and Johnson working
with import/export, shipments, and customs.
Provision of personal attention and assessment of both internal and
external client needs utilizing diplomacy, strong interpersonal,
communication, and influencing skills both oral and written, to ensure
critical business needs are addressed.
Sabre Systems Contracting Services @ SANOFI-PASTEUR, Swiftwater, PA
06/08 - 10/08
Administrative Assistant and acting PO Manager (Contractor via Sabre
Systems)
. Maintained business calendars, coordinated departmental travel,
ordered office and meeting supplies, and updated vendor files. Served as
interim Purchasing Order Manager.
. Worked extensively in SAP.
. Scanned vendor POs, created e-Room and Capital files as well as e-Doc
templates.
. Designed and implemented computerized method of project tracking with
a focus on contract development, approvals, and archiving as well as
invoice processing and traceability.
CELLDEX THERAPEUTICS, Phillipsburg, NJ
01/08 - 05/08
Clinical Trials Assistant (Contractor)
. Prepared and organized Clinical and Regulatory documents for
relocation readiness.
. Created and maintained research tools to include competitive library
and reference databases to ensure rapid retrieval of facts and figures by
varied staff members.
. Ensured routing, tracking, distribution, and approval of pertinent
clinical documents; minimized disorder via integration of workflow
processes and formalized standard operating procedures (SOPs) effective
in maintaining department-wide consistency.
. Clinical program support functions included serving as a liaison to
clients such as vendors, off-site facilities, and executives.
. Assisted with study drug shipping requests, follow-up tracking, and
on-line trial postings; maintained clinical tracking spreadsheets and
databases, generate status reports, and proactively followed up on
identified deficiencies.
. Received and processed patient randomization/enrollment requests and
reviewed regulatory documents for completeness and accuracy.
. Logged, tracked, and trended FDA filings within a dedicated database
in an effort to enhance a results-oriented business compliance program in
accordance with legal and regulatory requirements.
. Utilization of strong organizational, analytical, and problem solving
skills served to enhance provision of customer-focused deliverables.
Kelly Temporary Services @ Johnson & Johnson, Skillman, NJ
10/07 - 1/08
Executive Administrative Assistant (Contractor via Kelly Services)
. Maintained calendars, group or individual travel, email; coordinated
Town Hall meetings, celebratory events, supplier negotiations meetings,
and secured conference rooms, food and beverage services, and audio-
visual equipment and functionality.
. Spearheaded logistical assistance to enhance organizational synergy
between a variety of locations and business sponsors.
. Scheduled interviews, teleconferences, and webinars, maintained
office supplies and equipment, ordered business cards and software,
maintained organization charts, new hire/transfer paperwork, and
mailings.
ACT.1 Temporary Services @ MERCK PHARMACEUTICALS, Whitehouse, NJ
10/06 - 10/07
Executive Administrative Assistant (Contractor via Act1)
. Provided administrative and project support to the COMET Technology &
Development Team, Integration Development Team, and Architecture and Data
Teams.
. Issued and managed security clearances for all SAP contractors and
was responsible for on-boarding all SAP contractors.
. Interfaced with architects, developers, business analysts, solutions
advisors as well as Facilities staff to coordinate floor plans and space
allocations.
. Composed, coordinated, and proofread correspondence, reports,
organization charts, and floor plans; coordination of meetings, travel,
and expenses on both domestic and global levels.
. Established methods for data research, generating, cataloging, and
distribution of documentation; constructed and maintained research tools
essential for industry or product trending.
. Frequent and effective interaction with all levels of management,
staff, and clientele.
SANOFI-AVENTIS U.S. INC., Bridgewater, NJ
08/01 - 06/06
Senior Administrative Assistant
. Business support activities provided to the Director of Operations,
Drug Safety Evaluation; additional support provided as needed to the
Safety Pharmacology and Toxicology groups.
. Variety of responsibilities such as business calendar maintenance,
coordination of meetings, luncheons, and dinners, arrangement of complex
travel and itineraries, expense reports, correspondence, presentations,
and spreadsheets.
. Screened incoming calls, meet and greet visitors, responded to 100+
telephone and email inquiries daily.
. Served as departmental purchasing agent.
. Provided supplemental guidance to junior personnel through
instruction, mentoring, and on- the-job training.
Education: Easton Area High School, Business Focus
Career Institute, Computer Tech
Computer Experience:
Microsoft Word, Excel, Access, PowerPoint, Outlook, Ariba, Share Point,
SAP, IS e-Doc, VISIO, Lotus Notes, Schedule Plus, Quark Press, Adobe
Illustrator, Adobe Persuasion, Harvard Graphics, Harvard Chart XL,
PageMaker, JD Edwards, CTO On-line Travel, ADP Virtual Edge
Salary Requirements: $45,000 - $55,000/yr
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