Manager Administrative Assistant

Lisa James

*** ****** **** **

Front Royal, VA **630

703-***-****

E-Mail: *********@*******.***

CAREER OBJECTIVE:

A challenging position utilizing diverse office skills, and offering

stability for long time employment

Currently holding a TS/SCI Clearance

Work Experience:

01/04 - Present Argon ST - Fairfax, VA

Material Planner - 10/05-Present (ArgonST)

. Order/Track material needed for the program

. Track material/cost through excel & monthly EVMS

. Process Purchase Orders

. Follow up with vendors with issues regarding material ordered

. Communicate with Program managers daily regarding any issues related

to the program regarding late material deliveries, budget

. Run reports

. Work with Accounting regarding invoices that come in on specific

programs

. Assist in proposal work

. Process and maintain the company MTR tracker

. Work with our Purchasing department to ensure PR's are completed &

help assist with any issues that come up with the order

Accounts Payable Lead/Payroll Assistant - 01/04-10/05(Argon ST)

. In charge of overseeing AP Clerks

. Run weekly check runs

. Made sure time sheets are correctly submitted

. Pay monthly Sales & Use Tax

. Mailing out of paychecks/Assist payroll manager

. Review all AP vouchers processed by AP Clerks

. Assist with monthly closings of each accounting period

. Monthly journal entries/Accruals

. Handle Petty Cash

. Main point of contact for vendors

. Assist Manager with daily various projects

. Coding Invoices

. Checked weekly timesheets then processed for payroll

. Checked leave balances

. Time sheet training for all new employees

. Point of contact for employees for any payroll related questions

. Assist AR department with collections and sending out invoices

05/03-01/04 - Vaxcom Serices, Inc

Office Administrator

. Made sure all time sheets were submitted on time & filled out

correctly

. Submitted payroll taxes

. Point of contact for any employee information changes

. Processed travel expenses & advances

. Processed all Accounts Payable expenses

. Processed garnishments & researched any payroll issues

. Weekly bank deposits for the company & cash receipts

. Verified Employment References

. Conduct Weekly Orientation for New Hires

. Conducted phone screens & met with potential candidates

. Prepared packets for new hires & potential candidates

. Prepared monthly invoices to send out to vendors

07/00-05/03 - Enterprise Solutions Group

Office Manager

. Conducted phone screens & checked references for potential new hires

. Prepared new hire packets/scheduled interviews

. Conducted new hire orientations

. Assisted with medical/dental insurance

. Processed AP bills & employee expense reports

. In charge of making travel arrangements for all employees

. Weekly deposits/petty cash

. Answer/Direct phone calls

. Planned Company Holiday Party

. Reconcile Monthly Amex bill

. Scheduled Conference Rooms & help prepared for meetings

. Supported President, HR Manager & Financial Manager daily with various

projects

02/99-03/00 - American Management Systems

Receptionist/Recruiting Coordinator

. Directed all incoming callers & visitors to appropriate destination

. Issued visitor badges & maintained the visitor log

. Maintained the conference room scheduling

. Assist with office moves

. Maintained the L&PD library

. Prepared packets for interviews & new employees

. Routed resumes to correct destination

. Scheduled interviews/prepared letters

. Conducted phone screens

. Maintained two kitchens & handles all office maintenance request

02/98-02/99 - InterOffice Management Systems

Receptionist/Administrative Assistant

. Directed all incoming callers & visitors to appropriate destination

. Handled all office supply orders

. Reconciled monthly medical insurance bill

. Prepared & sort incoming/outgoing mail

. Arrange for delivery & courier service

. Complete multiple administrative projects for staff

04/92-01/98 - Broker Power

Administrative Assistant

. Interact with Government calls

. Ordering of all office supplies for staff

. Prepare weekly bulk mailing/sending materials daily to clients

. Managed inventory of supplies, storage of master documents

. Managed office equipment

. Complete weekly reports

. Assist in preparing invoices & reconciled delinquent accounts

. Supported Office Manager in various administrative projects

Office Skills:

Excel, Cost Point, Deltek, Great Plains, Microsoft Word, General office

equipment, Impromptu, Internet Researching, Typing, QuickBooks, SharePoint

References Available Upon Request

Contact this candidate