Administrative Assistant Executive

Patricia Arrington

**** **** ******** ******

Philadelphia, Pennsylvania 19138

804-***-****

******************@*****.***

Experience

****-**** **********, *** ********, Virginia

Administrative Assistant

. Responsible for all functions required to maintain the smooth operation

of the office including, but not limited to, purchasing, shipping, travel

arrangements, invoice processing, and issue resolution

. Produced reports, PowerPoint presentations and manuals for public and non-

profit sector, including responses to RFPs, RFQs, executive searches,

class and compensation studies, pay studies, fiscal impact analysis

studies, personnel policy manuals, strategic planning, etc. all adhering

to brand-specific formats, i.e. font size and type, line spacing, custom

colors, etc.

. Placed ads in various publications and online for executive searches,

accept and acknowledge resumes, perform reference checks and background

investigations, produced community and candidate profiles for presentation

to the client

. Created reports from Access, Outlook, and Excel for various projects

including expense reports, ensuring that the cost remain within the

parameters of the budgeted agreement

. Provided executive support to the Senior Vice President and four vice

presidents. Maintained and updated files on shared drives, electronically

and physically

2001-2007 Harris Lubricants, Inc. Chicago, Illinois

Executive/Personal Assistant

. Maintained president's schedule and monitored office personnel in daily

activities in a fast-paced, professional environment

. Coordinated meetings with potential clients

. Gatekeeper for President and Operations Manager

. Responsible for purchasing equipment and supplies

. Utilized database and spreadsheet software for payment history, payroll

advice, and customer contacts

. Typed all correspondences including bids for proposed contracts

. Took initiative and utilized follow-through skills for completion of

assignments.

2000-2001 Mantiss Information System Chicago, Illinois

Human Resource Administrative Assistant

. Received and processed calls through Shoreline, a computerized software

application

. Assisted in new employee orientation and recruiting fairs, maintained

employee files, conducted reference checks and ensured accuracy in

completion of health, vacation, and expense forms

. Provided back-up support to the sales and human resource departments

through creation of forms, tables, and charts; research and

correspondences

. Responsible for all travel arrangements and itineraries and scheduling of

all conference rooms

. Ordered and inventoried office supplies for company

. Used organizational skills to maintain front desk and allow operations to

run smoothly

. Utilized Microsoft Office Suites, including Word, PowerPoint and Excel

1997-2000 New Horizon Center, Inc. Milwaukee, Wisconsin

Executive Assistant

. Provided administrative support to Corporate Office Executive and the

operations of the department

. Timely and accurate administrative support through typing of all

correspondences; created PowerPoint presentations; prioritized and

distributed mail; maintain filing system

. Maintained confidential client and employee directories, prepared client

contacts and reports

. Billed county and state agencies for payment

. Handled multi-lined phone system, greeted and toured guests and clients,

maintained conference room calendar and Executive Director's calendar

. Purchased office supplies and equipment along with setting up computer

system

. Supervised receptionist and trained department heads on new computer

equipment

. Maintained petty cash and requisition log

Education

2003-2008 Chicago State University Chicago, Illinois

. BS in Business Administration-Information Systems

. Inducted as a lifetime member of Delta Mu Delta-an international honor

society that recognizes academic excellence in Baccalaureate, Master's,

and Doctorate degree business administration programs

. Received Top Honors Award in 2007 for MIS degree

2001-2003 Prairie State College Chicago Heights, Illinois

. A.A.S, Computer Information Systems/Webmaster option

. Graduated summa cum laude

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