Manager Accounts Payable

Claudia J. Hojnacki

*** ***** **** ****: 716-***-****

Alden, New York 14004 e-mail: ********@********.***

Professional Summary

Office Manager/Event Coordinator that effectively handles all office

duties; works effectively with management, peers, and vendors; assists in

implementing new technology, improves business process/procedures, and

meets established goals/deadlines.

Functional Experience

Accounts Payable, Office Management, Facilities, Administration, Events

Coordination

Selected Skills

Accounts Payable, Invoicing, Collections, Supervising/Training Staff,

Report Generation, Budget Management

Computer/Technical Skills

. MS Excel, MS Word, MS Project, MS Access, MS Outlook

. SCT Banner System, Computerized Facilities Management System, R25

Scheduling System

Professional Experience

Canisius College, Buffalo New York 1996 - Present

Canisius College is one of 28 Jesuit colleges in the nation and the

premier private college in Western NY.

Event Management Coordinator (2005 - Present)

Manage the Resource 25 event scheduling system and ensure date integrity

of the system. Process accounts receivable to appropriate budgets. Print

and monitor monthly budget printout from Banner, the college's business

system. Train staff, college and students, on the use of R25. Ensure

consistency regarding the assigning of events to the web calendar for

public view. Handle request, inquiries, and questions related to

scheduling events across the campus. Process room/space reservation

information with the Director of Event Management. Perform office duties

including phone traffic, radio traffic, and correspondence (e-mail).

Invoice clients for events from outside the college and follow up for

payment.

. Assisted with the successful implementation of the Resource 25 event

scheduling system, including input of information for the creation of

the databases needed for the system to operate effectively.

. Assisted with the hiring, training and supervision of the work study team

of 25.

. Process the college VISA card Centresuite (formerly Procard)

documentation. Print and ensure Dean's signature as required by the

college's auditors. Maintain permanent records for possible future

auditing.

. Provide guidelines, brochures and other event planning information to

all clients.

Facilities Management Office Manager (2004 - 2005)

Duties as assigned by the Director, Associate Director, Managers of

Building Services, Mechanical Trade Manager, and the Technical Trade

Manager. Spearheaded the implementation and processing of the campus's

computerized facilities management system comprised of preventative

maintenance and work order request modules, ERPortal. Tracked all Capital

Projects through spreadsheets ensuring the budgets were maintained.

Ensured timely processing of Work Order requests. Oversaw the work study

student staff of 7. Approved monthly utility bills for multiple buildings,

and prepared them for processing. Monitored and processed timesheets for

100 facility personnel. Ensured weekend coverage of buildings and events.

. Created an Excel document which summarized many budgets enabling the

director, and our Vice President of Business and Finance to compare

expenses to two previous years.

. Initially created and organized the Facilities Management Files.

Created vendor list, general file lists to enable personnel to locate

information quickly regarding various issues on campus.

. Create "first time" ever automated Budget review process enabling

attendees to see balances remaining with appropriating funds for the

coming fiscal year.

. Developed procedures for sign off, and final Director review of

transactions.

. Developed a "new hire" form enabling personnel to purchase shoes and

uniforms.

Claudia J. Hojnacki Page 2

Professional Experience (continued)

Accounts Payable/General Accounting Office Manager (1997 - 2004)

Oversaw accounts payable regarding outstanding purchase orders, past due

accounts, inventory of all office supplies, printing of daily reports,

budgets corrections as needed and the turnover of each fiscal year's

records and files. Contacted vendors regarding payment of invoices.

Processed all foreign bank drafts and certified checks. Submitted

appropriate documents to New York State for sales tax reimbursement.

Prepared credit applications for new hires, and oversaw the proper use of

the college's tax exempt certificate.

. Assisted the Controller with the implementation process of our new

Finance System. This enabled me to process the schedules required by

the Controller to "create" the system. Initially developed the SCT

Banner Direct Pay Request Training manual and subsequent revisions.

Scheduled over 1,000 campus personnel, and personally trained

Navigation Training, and subsequent Direct Pay and VISA card training.

. Created a campus "Banner Buddie" group which helped facilitate the

training of more than 1000 campus personnel the in's and out's of

crating "I" documents, along with useful tools that improved

efficiencies. Developed forms, and instruction for monthly gathering

of the Banner Buddies. The Budget Executive forms were also accessed

and step-by-step instructions were created for ease in accessing budget

balances.

. Created and implemented electronically used document to ensure dollar

accuracy for the new accounting system, BFSR015.

Purchasing/Buyer (1996 - 1997)

Processed campus wide electronic requisitions, secured delivery of onsite

equipment and installation, along with confirmation of invoice accuracy.

Facilitated monthly closing of open invoices.

. Reviewed station ergonomics enabling personnel to work safely with long

range goals of the college to reduce health insurance claims.

Education/Training

Leadership Development Program for Women Introductory

PowerPoint

How to Design a Training Program Advanced

Microsoft Project 1998, 2000

Mastering PC Scanning

Intermediate Microsoft Excel

Intro to Computer Graphics Intro to

Microsoft Access

Sales Tax Use Seminar

Intermediate Microsoft Word

Affiliations

Committee on the Status of Women, Canisius College

Bennington Historical Society

Polka Boosters of Buffalo New York

Contact this candidate