Administrative Assistant Vice President

MONICA DURELL + ** Dunham Loop + Berlin, NJ ***** +856-***-****

***********@*****.***

PROFESSIONAL EXPERIENCE

Kelly Services @ Novo Nordisk, Princeton, NJ 9/2009 - 1/2010

Business Support Coordinator

Provided high-level administrative support to Associate Manager, Clinical

Contracts (Clinical Site Operations - CSO & Clinical Development, Medical &

Regulatory Affairs - CMR).

. Scanned contracts sent to institutions - Master Clinical Trial Agreements

(MCTA) & Appendix, sent emails to potential sites.

. Compiled, managed information flow and tracked status of project-related

documents.

Agennix Inc. (formerly GPC Biotech, Inc.), Princeton, NJ 2007 - 2009

Executive Administrative Assistant

Provided high-level administrative support to Chief Medical Officer; Sr.

Vice President - Drug Development, Vice President - Clinical Operations,

Vice President - Strategic Clinical Affairs, as well as their staff (ten

Associates & Clinical Field).

. Coordinated information requests, prepared reports and correspondence,

received visitors, arranged conference calls, and scheduled included

supporting Clinical Field coordinating all new hire's equipment.

. Created agendas and materials for meetings and ensured all meeting

logistics were accurate.

. Made complicated travel arrangements that included air, hotel, ground

transportation, and meeting room reservations, both domestic and

international.

. Managed calendars for the entire group including Clinical Field.

. Tracked of all attendance records; PTR (positive time report) coordinator

for internal and Clinical Field.

. Coordinated travel needs related to events; tracked and reconciled event

budgets and expenses. Coordinated necessary audiovisual equipment and

materials; arranged for catering keeping in mind the budget and dietary

restrictions of those in attendance.

. Acted as liaison with home office in Munich, Germany, using the

experience and skills necessary to effectively manage the cultural

diversity between the U.S. and Germany, as well as other countries where

we conducted business.

. Facilitated on-boarding for field MSLs (Medical Science Liaison) and MDs

and smoothly transitioned them into the company with computers and

materials.

Ortho Biotech - Johnson & Johnson Company, Bridgewater, NJ 1999 - 2007

Sr. Administrative Associate - Clinical Affairs - Oncology/Hematology

Provided administrative support to Oncology Clinical Affairs including the

Vice President, Sr. Medical Director, their teams & Clinical Field.

. Maintained and tracked budgets, invoice payments through corporate

accounts payable system (ARIBA), handled meeting logistics, and complex

calendar management.

. Coordinated extensive travel arrangements that included air, hotel,

ground transportation, and meeting room reservations; act as a liaison

between off-site travel company and department staff, being the first

point of contact for issues and problem resolution, traveled to off-site

meeting to coordinate logistics and preparations.

. Trained and mentored administrative support staff within the group and

participated in interviewing and selecting new hires.

. Collaborated with administrative staff throughout the operating company

to provide new ideas, and kept the lines of communication open with the

support staff.

. Trained and used CTMS (Clinical Trial Management System), a navigational

tool used to enter research site information both domestic and

international sites.

. Developed departmental specific financial spreadsheet resulting in a

decrease of payment delinquencies and cycle time of invoices.

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. Acted as a liaison for Oncology Team Members working remotely in Clinical

Field, facilitated on-boarding for field MSLs (Medical Science Liaison)

and MDs and smoothly transitioned them into the company with computers

and materials.

. Maintained open line of communication throughout team.

. Consistently utilized organizational skills in daily management of job

requirement.

Ortho Biotech, Bridgewater, NJ 1999

Executive Administrative Assistant - Strategic Customer Group

Direct report of, and provided administrative support to, the Executive

Director, staff & Clinical Field.

. Reviewed incoming mail and distributed to appropriate individuals and/or

highlighted important items to relieve the Executive Director of daily

tasks.

. Screened calls, coordinated travel arrangements (international &

domestic), and maintained calendar.

. Used PACT System to process departmental invoices.

. Provided back-up support to Vice President, Sales & Marketing office.

Kelly Services @ Janssen Pharmaceutica, Titusville, NJ 1997 - 1999

Administrative Associate - Marketing & Managed Healthcare

Provided administrative support to Franchise Director and three managers.

. Maintained calendars, travel arrangements (domestic &

international), ordered supplies for department, expense reports

& PACT System (on-line invoicing system).

. Prepared presentations for group.

. Additional responsibilities included backup to other secretaries for

phones, workload, and coordination of administrative support when

necessary for special projects.

. This position required a high level of confidentiality and an ability

to prioritize workload and determine priorities in the absence

of Director.

Telecordia, (formerly Bellcore Communication Research), Piscataway, NJ

1988 - 1997

Administrative Assistant - Public Policy & Regulatory Solutions

Provided support to Assistant Vice President, Executive Director, and four

Directors.

. Used Syntrex Taurus, UNIX, Macintosh, PowerPoint, Word Perfect, MS

Word and Excel.

. Prepared statistical reporting documents, coordinated travel, meetings

and conference arrangements.

. Performed installation and set-up of MAC, Quadra 605, including

connection to the local AppleTalk network, software and

testing.

. Prepared classroom material for training courses.

. Maintenance of tariff log for ISAR (Interstate Access Rates) database

system, and some budget work.

. Served as a Mentor for new employees on UNIX and Secretarial

Procedures, etc.

EDUCATION

AAS, Applied Science Telecommunications Management, DeVry University,

North Brunswick, NJ

AAS & Certificate, Applied Science Word Information Processing, Kellogg

Community College, Battle Creek, MI

RECOGNITION AND AWARDS

2006. Encore Award (Member of Credo Action Team at J&J)

2002 Standards of Leadership (J&J) (both monetary and peer recognition)

2000. Standards of Leadership (J&J) (both monetary and peer recognition)

1998. Lightning Strikes Award (Presented by D. Norton, President of

Janssen)

1993 Extraordinary Accomplishment Program (Dean's List)

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