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Administrative Assistant Manager

Location:
Staten Island, New York, 10305, United States
Posted:
March 04, 2011

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Professional Experience:

Modern Industries, Inc., Staten Island, NY March

**** - ******* ****

Administrative Assistant/Bookkeeper

(Same owner/operator as Island Material Haulers, Inc.)

Primary contact for office while providing administrative and bookkeeping

support.

. Acted as liaison between President, Vice President and clients

. Created, distributed and processed purchase orders and customer contracts

. Coordinated presentations using Microsoft Word, Excel, or PowerPoint

. Responsible for all accounts payable and accounts receivable

. Generated employee payroll

. Kept track of all office contact lists and updated as necessary

. Ordered and inventoried office supplies

Mimeo.com, Inc., New York, NY April

2008 - February 2009

Executive Assistant

Provided executive support to the CTO and Co-Founder, VP of Corporate

Strategy and the Director of Business Affairs/Legal Counsel. Provided

backup support for other departments as needed.

. Heavy calendar management

. Ordered supplies and business cards for all team members

. Created travel and expense reports

. Coordinated extensive domestic and international travel arrangements

. Scheduled conference rooms as needed

. Created and managed business development and legal reports using

Microsoft Excel

. Assisted with various projects using the Microsoft Office Suite

. Used Vantage/Epicor software to create purchase orders and check requests

Credit Suisse, New York, NY April 2007-

April 2008

Administrative Assistant

Provided administrative support for six Directors and their teams, as well

as provided backup coverage for Managing Directors within the IT TIS

department.

. Heavy calendar management

. Monitored and ordered supplies for teams

. Created travel and expense reports within the Concur system

. Coordinated extensive international and domestic travel arrangements

. Scheduled and coordinated complex internal and external meetings to

include global participants

. Scheduled conference rooms

. Assisted with projects using Microsoft PowerPoint, Word, Excel and

SharePoint

. Tracked time compliance

Island Material Haulers, Staten Island, NY May

2004 - April 2007

Office Manager/Personal Assistant

General office manager responsible for vendor relationships, facilities

management, and IT assistance.

. Personal Assistant to the President

. Answered phones and distributed incoming mail and faxes

. Controlled executive's calendars and travel itineraries

. Planned and organized special corporate events

. Implemented and maintained all corporate invoices via Quick Books

. Delivered cash deposits as well as reconciled multiple corporate

accounts

. Performed Human Resources duties, such as employee health insurance

and benefits administration;

monitored employee attendance and vacation schedules

. Maintained corporate client database and contacts

TSC Total Safety Consulting, Staten Island, NY

October 2002 - May 2004

Administrative Assistant

Assisted office manager and coworkers with various office procedures.

. Assistant to the President and backup for administrator's as required

. Maintained and monitored consultants' expenses

. Created, edited and revised Microsoft Word, PowerPoint, Excel and ACT

documents

. Procured and maintained all corporate telecommunications and IT

inventory

. Updated and maintained extensive database on ACT system

. Conducted heavy web research to facilitate company-training programs

. Assisted customers with training schedules and course information, as

well as process registrations and

payments for all courses

. Coordinated client and employee mailings

. Worked with Nextel to efficiently provide personal and cost effective

employee calling plans

Education:

Empire State College, Staten Island, NY

Pursuing Bachelor's Degree in Literary Studies - Anticipated date of

Graduation May 2012

Associate in Arts - Interdisciplinary Studies

May 2010

Skills: Thorough knowledge of MS Works, Word, Excel, PowerPoint, Outlook,

Quick Books, Adobe Reader, Adobe Photoshop, Vantage/Epicor, Concur, ACT,

MAC and Windows

References: Available upon request



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