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Human Resources Vice President

Location:
Clayton, North Carolina, 27527, United States
Posted:
March 05, 2011

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****** *****

** ********** ****

Clayton, NC ****7

919-***-****

********@***.***

____________________________________________________________________________

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SUMMARY

Professional Administrative Assistant with experience supporting executive

and C-level leadership teams - seeking an Executive Assistant/Administrator

role with responsibilities commensurate with my vast background.

. Strong performer who takes pride in flawless execution.

. Proficient in Microsoft programs including, but not limited to

Word, Excel, Outlook, Lotus Notes and PowerPoint.

EXPERIENCE

Tetra Tech-EC, Inc., Morris Plains, NJ

April, 2008 - January, 2010

Executive Assistant to Executive Vice President and CFO; and Vice

President, Human Resources

. Coordinated meetings and managed calendars for CFO and Vice President,

Human Resources.

. Prepared and submitted Expense Reports and verified credit card

statements against Expense Reports.

. Processed invoices for payment.

. Arranged travel for CFO and Vice President, Human Resources.

. Reviewed, distributed and/or acted on correspondence and voicemails

for CFO and Vice President, Human Resources.

Corporate Express, Parsippany, NJ

August, 2006 - January, 2008

Executive Assistant to East Region VP of Operations; and East Region VP of

Human Resources

. Responsible for coordinating schedules and managing calendars for the

VP of Operations and VP of Human Resources.

. Managed travel arrangements and changes in conjunction with the

corporate travel vendors.

. Reviewed, distributed and/or acted on correspondence and voicemails

for Vice Presidents.

. Organized and maintained administrative files. Prepared reports and

maintained records and files; resolved routine problems and answered

questions and inquiries on behalf of the VP of Operations and VP of

Human Resources.

. Scheduled and coordinated appointments between HR Staff and VP of

Human Resources. Coordinated schedules and meetings for the HR Staff.

. Responsible for all meeting planning logistics for on-site and off-

site meetings including lodging, meeting agenda and catering.

. Processed Expense Reports. Monitored and reported expense allocations

monthly.

. Prepared and updated PowerPoint presentations.

. Created and distributed weekly and monthly reports.

. Assisted with recruiting for region staff including coordinating

interview schedules and candidate communication.

By Referral Only, Carlsbad, CA

Executive Assistant to President/CEO and Spokesperson

December, 2005 - April, 2006

. Responsible for coordinating schedules and managing calendars, daily

phone calls, events and meetings for Company Spokesperson and

President/CEO. Screened and responded appropriately to visitors and

calls for the Company Spokesperson and President/CEO.

. Coordinated schedules and managed travel arrangements for Company

Spokesperson and President/CEO.

. Assisted in set up and scheduling of special speaking engagements for

Company Spokesperson.

. Reviewed, distributed and/or acted on correspondence and e-mails for

Company Spokesperson and President/CEO; composed and prepared

correspondence.

. Organized and maintained administrative files. Prepared reports and

maintained records and files, collected and interpreted data, resolved

routine problems and answered questions and inquiries on behalf of the

President/CEO and Company Spokesperson.

. Scheduled and coordinated appointments between members of the

Leadership Team, President/CEO and Company Spokesperson. Coordinated

schedules and meetings for the Leadership Team and made arrangements

as necessary for off-site meeting reservations and catering.

. Created/updated PowerPoint presentations for the President/CEO.

Chanel, Inc., Piscataway, NJ

Operations Coordinator to the Senior Vice President of Operations

December, 1977 - August, 2004

. Coordinated all administrative duties for the Senior Vice President of

Operations including prioritizing projects; delegation and follow-up

of projects with Operations Staff; liaison between Senior Vice

President, Operations Staff and New York Office Senior Management.

. Coordinated the preparation of annual goals and objectives, expense

and capital budgets, yearly reviews, and salary/bonus recommendations.

. Managed Company Villa in Puerto Rico (including Superintendent and

Housekeeping Staff). Responsible for booking reservations for senior

management using the Villa. Coordinated guest scheduling and

transportation of guests. Prepared yearly budget and managed

expenses.

. Monitored spending against expense budgets and capital projects for

the Operations Division.

. Maintained weekly reports/yearly summaries of Union personnel

absenteeism.

. Coordinated Union Contract Negotiation Meetings and retained minutes

for company history.

. Maintained calendar, reviewed incoming and outgoing correspondence,

prepared memos, letters and other correspondence as needed, scheduled

meetings, and arranged travel schedule and reservations for the Senior

Vice President.

REFERENCES: Available Upon Request



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