Human Resources Vice President
Resume:
JANICE CONTE
Clayton, NC ****7
********@***.***
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SUMMARY
Professional Administrative Assistant with experience supporting executive
and C-level leadership teams - seeking an Executive Assistant/Administrator
role with responsibilities commensurate with my vast background.
. Strong performer who takes pride in flawless execution.
. Proficient in Microsoft programs including, but not limited to
Word, Excel, Outlook, Lotus Notes and PowerPoint.
EXPERIENCE
Tetra Tech-EC, Inc., Morris Plains, NJ
April, 2008 - January, 2010
Executive Assistant to Executive Vice President and CFO; and Vice
President, Human Resources
. Coordinated meetings and managed calendars for CFO and Vice President,
Human Resources.
. Prepared and submitted Expense Reports and verified credit card
statements against Expense Reports.
. Processed invoices for payment.
. Arranged travel for CFO and Vice President, Human Resources.
. Reviewed, distributed and/or acted on correspondence and voicemails
for CFO and Vice President, Human Resources.
Corporate Express, Parsippany, NJ
August, 2006 - January, 2008
Executive Assistant to East Region VP of Operations; and East Region VP of
Human Resources
. Responsible for coordinating schedules and managing calendars for the
VP of Operations and VP of Human Resources.
. Managed travel arrangements and changes in conjunction with the
corporate travel vendors.
. Reviewed, distributed and/or acted on correspondence and voicemails
for Vice Presidents.
. Organized and maintained administrative files. Prepared reports and
maintained records and files; resolved routine problems and answered
questions and inquiries on behalf of the VP of Operations and VP of
Human Resources.
. Scheduled and coordinated appointments between HR Staff and VP of
Human Resources. Coordinated schedules and meetings for the HR Staff.
. Responsible for all meeting planning logistics for on-site and off-
site meetings including lodging, meeting agenda and catering.
. Processed Expense Reports. Monitored and reported expense allocations
monthly.
. Prepared and updated PowerPoint presentations.
. Created and distributed weekly and monthly reports.
. Assisted with recruiting for region staff including coordinating
interview schedules and candidate communication.
By Referral Only, Carlsbad, CA
Executive Assistant to President/CEO and Spokesperson
December, 2005 - April, 2006
. Responsible for coordinating schedules and managing calendars, daily
phone calls, events and meetings for Company Spokesperson and
President/CEO. Screened and responded appropriately to visitors and
calls for the Company Spokesperson and President/CEO.
. Coordinated schedules and managed travel arrangements for Company
Spokesperson and President/CEO.
. Assisted in set up and scheduling of special speaking engagements for
Company Spokesperson.
. Reviewed, distributed and/or acted on correspondence and e-mails for
Company Spokesperson and President/CEO; composed and prepared
correspondence.
. Organized and maintained administrative files. Prepared reports and
maintained records and files, collected and interpreted data, resolved
routine problems and answered questions and inquiries on behalf of the
President/CEO and Company Spokesperson.
. Scheduled and coordinated appointments between members of the
Leadership Team, President/CEO and Company Spokesperson. Coordinated
schedules and meetings for the Leadership Team and made arrangements
as necessary for off-site meeting reservations and catering.
. Created/updated PowerPoint presentations for the President/CEO.
Chanel, Inc., Piscataway, NJ
Operations Coordinator to the Senior Vice President of Operations
December, 1977 - August, 2004
. Coordinated all administrative duties for the Senior Vice President of
Operations including prioritizing projects; delegation and follow-up
of projects with Operations Staff; liaison between Senior Vice
President, Operations Staff and New York Office Senior Management.
. Coordinated the preparation of annual goals and objectives, expense
and capital budgets, yearly reviews, and salary/bonus recommendations.
. Managed Company Villa in Puerto Rico (including Superintendent and
Housekeeping Staff). Responsible for booking reservations for senior
management using the Villa. Coordinated guest scheduling and
transportation of guests. Prepared yearly budget and managed
expenses.
. Monitored spending against expense budgets and capital projects for
the Operations Division.
. Maintained weekly reports/yearly summaries of Union personnel
absenteeism.
. Coordinated Union Contract Negotiation Meetings and retained minutes
for company history.
. Maintained calendar, reviewed incoming and outgoing correspondence,
prepared memos, letters and other correspondence as needed, scheduled
meetings, and arranged travel schedule and reservations for the Senior
Vice President.
REFERENCES: Available Upon Request
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