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Manager Administrative Assistant

Location:
San Jose, California, 95110, United States
Posted:
March 11, 2011

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KATHERINE AQUINO-LEVONDUSKIE

*** ****** ****** *** ****, San Jose CA 95110

Cel # 408-***-****

abhray@r.postjobfree.com

HIGHLIGHTS:

. Owned and operated my own trading firm, producing marketing products

for major companies.

. Excellent at conceptualizing, developing and innovating

. Successfully leased high end apartments in a challenging economy

. Diverse work background includes international experience

WORK EXPERIENCE

Legacy Fountain Plaza San Jose, CA

Assistant Business Manager Aug. 2008- present

. Responsible for collection of rents, banking activities,

documentation of all transactions,

preparation of collection documents.

. Responsible with General Manager for meeting revenue goals, timely

rent collection, policy and

procedure compliance and the property' s financial

performance as established in the annual

operating budget.

. Monitor and direct property administration, ensuring compliance with

daily, weekly, monthly

reporting standards.

. Responsible for resident file documentation and tracking, receipt and

timely processing of payables.

. Maintain occupancy level through effective motivation of the leasing

staff, keeping Informed of

market conditions, competitive pricing and current pricing

strategies for the Property.

. Knowledgeable with Yardi Voyager and Yieldstar

Legacy Partners, Inc Residential Foster City, CA

Administrative Assistant 05/06 - July 2008

. Provide administrative support to Regional Senior Vice President & 3

District Property Manager

. Served as corporate Liaison, assisted other communities and

Development Department during

acquisition and disposition

. Assist in preparation of presentations, correspondence, memos,

charts, reports, plans etc.

. Handle highly sensitive, confidential and non-routine information

. Proficient in Microsoft office applications including Word, Outlook &

Excel.

Legacy Partners, Inc Residential Irvine, CA

Project Coordinator 06/05 - 04/06

. Manage the Reconstruction budgets via the Project Summary Reports

(PSR)

. Coordinate with co-workers, accounting department and Ownership to

ensure proper coding 0f

capital expense items and streamlining of the payment

process

. Update timelines and provide to Ownership on monthly basis

. Monitor project contract proposals for vendor progress payment

. Properly train co-workers, regional Manager, District Manager and

Business Managers in the UCB

processing for interiors and incorporate and Ownership

inquiries with respect to budget and

forecast variances as it relates to the PSR's.

. Ensure project tasks are completed according to established

timelines, following up with the

vendors as necessary.

Legacy Partners, Inc (Residential) Irvine, CA

Administrative Assistant/Community Assistant Manager 08/04 - 05/05

. Provide administrative support to all District Property Managers

. Able to balance competing priorities and tight deadlines. Known for

quality, timely completion of

projects

. Sensitively handled confidential matters including privileged

communications & records

. Assisted other communities/properties during acquisition and

disposition; served as corporate

Liaison.

. Prepare and maintain departmental information, expense reports,

contracts, and invoice payments.

. Received employee recognition as Employee of Month- Support Team ( 2

)

Almaden Lake Village (Legacy Partners, Inc) San Jose, CA

Assistant Manager 03/03 - 06/04

Almaden Lake Village San Jose,CA

Leasing Manager 05/02 - 03/03

Avalon CountryBrook San Jose, CA

Leasing Consultant 02/01 - 3/2002

. Maintain occupancy goals as defined by the operating budget and

management plan, by successfully

leasing apartments, qualifying potential residents, verifying

applications and performing credit

investigations.

. Acquaint the new residents with leasing documentation, the property

rules, the policies,which affect

the residents, apartment functions and emergency procedures, to

ensure resident satisfaction on

move-in.

. Present a professional, efficient approach to remedy any customer

complaints, and handle service

requests with appropriate documentation and follow-up on a daily

basis, to ensure client

satisfaction

. Possess knowledge of policies and procedures of the company,

particularly as they relate to Fair Housing,

discrimination and occupancy standards.

. Responsible for knowing all current rental policies, including any

concession program available and

particularly for site-specific rental programs (corporate housing,

subsidized housing, BMR

qualifications, Section 8 information, etc.).

. Responsible for attaining and updating on a regular basis, a

comprehensive knowledge of the

competition and market.

. Assists other legacy property (museum park) during their lease-up.

. Excellent customer service

. Knowledgeable with AMSI, Key tract, Door king, Saferent, Rentroll,

Yardi

BNE Travel Services Chicago, IL

Travel Consultant 9/00 - 02/01

. Manages and provides assistance to customers over the phone, online

and in person.

. Sells airline tickets/handles reservations, specializing in

international travel.

. Arranges personalized travel itineraries, group land/air travel and

vacation or tour packages.

. Performs administrative functions such as record keeping, filing and

organizing documents and accounts.

Dinamikos Trading Manila, Philippines

Proprietor 10/93 - 09/2000

. Invested, set-up and operated my own trading firm that produced

products for corporate

promotions, indoor advertising, and various corporate give-aways. My

clients included

Multinational firms such as General Electric Company, Bristol Myer

Squibb-Mead Johnson

Pharmaceutical, Stiefel Phils Inc. Schering Phils, and other locally

established companies.

. Conceptualized and developed successful and innovative promotional

items which met international

quality standards.

. Formulated business plans, prepared financial forecasts, efficiently

managed the inventory system

and established excellent profit margins by applying stringent

purchasing control measures that

minimized the cost of goods and maximized sales revenue.

. Analyzed the promotional and merchandising requirements to meet the

client's objectives while

working with minimal budget.

. Successfully built strong business relations with clients' top

business executives.

. Attended the International Trade Conference/Mission (1994-1998) at

the Hong Kong Trade

Convention Center.

. Set-up, organized and supplied merchandise for the Internet World

Exhibit (Philippines), including

a theme park/carnival Entertainment Center for 3 consecutive years

(1996-1998).

EDUCATION: Bachelor of Science, Bachelor of Arts, 1990

Psychology and Guidance Counseling

St. Scholastica's College

Manila, Philippines

REFERENCES: Available upon request.



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