Executive Assistant

SUMMARY

Versatile, results-driven Executive Assistant with proven performance in

all areas of C-Level Executive support. Excellent work ethic and genuine

commitment to professionalism and success who works autonomously with ease.

Comfortably liaise with high-profile corporate leaders. Proactive with

ability to multi-task and work independently in a fast-paced, intense

environment.

PROFESSIONAL EXPERIENCE

ROSETTA Marketing, Hamilton, NJ

Award winning interactive marketing company

Executive Assistant July 2010 - Present

Executive support to five Managing Partners/Partners

. Provide high-level support to partners and other key executives.

. Act as liaison and maintain open lines of communication among senior

executives, middle management and administrative staff.

. Review non-disclosure and confidentiality agreements providing in-house

counsel with final drafts for approval.

. Coordinate and set up high-level conference calls and other events for

executive team.

. Prioritize information flow daily; handle urgent, sensitive and

confidential matters discreetly.

. Monitor email and respond or redirect on behalf of Partners.

. Provide support for departmental management processes including staff

meetings.

. Maintain, organize and coordinate frequently changing calendars, meeting

arrangements and conference calls, as well as heavy travel arrangements.

. Improving departmental practices for gathering details and information

required to respond in a timely manner related to RFP/RFI submissions.

. Answer incoming calls and in-person inquiries from clients and

colleagues.

JOHNSON & JOHNSON, INC, New Brunswick, NJ

On Assignment - Kelly Services

Senior Executive Assistant November 2008 - January 2010

Provided full executive support to the VP, Evidence Based Medicine, as well

as Director, Medical Devises & Diagnostics and department team totaling

seven VP, PhD level members

. Daily calendar review of all committee members (approximately 36) of two

different boards, ensuring whereabouts immediately known for urgent,

unscheduled committee meetings requiring, in many cases, in person

combined with telecon or video conferencing participation.

. Managed multiple calendars; scheduling group meeting in various global

time zones.

. Organize and schedule yearly in advance, two separate in person, high-

level Corporate Board Meetings held monthly - keeping all schedule

changes current ensuring Board Member assistants are alerted to changes.

. Complex International/Domestic Travel, Visa requirements satisfied.

. Heavy email correspondence; expense management, preparation, and

submissions.

. Project management on large, industry related products or designs

exclusive to J&J.

. Responsible for all department statement of works documents ensuring full

compliance w/J&J legal.

. Events, Conferences and all necessary logistics successfully coordinated

with ease.

. Responsible for requesting Speakers for conferences and events. Oversee

and ensure all fees, event cost properly negotiated and related funds

where sent via over-night courier or alternatively wire transfer.

. Coordination with department presenters as well as outside professional

speakers and key Physicians scheduled to present before each Board and

Committee meetings, ensuring all Speakers' resources were prepared and

received, via electronic, hi res or PowerPoint formats and in place

before each meeting.

HUGH WOOD INC., New York, NY February 1994 - September 2008

Vice President Administration / Senior Executive/Personal Assistant, (2005-

2008)

Senior Executive/Personal Assistant / Administration Manager (1997-2005)

. Corporate Management Team member. Presenting and discussing strategic

issues with Chairman.

. Represent the chairman and company to senior management in all U.S.

offices; chairman's personal and commercial banking representatives as

well as high-level international industry executives.

. Improve Organization's efficiencies by streamlining and updating

procedures and

. Responsible for gathering and assimilating corporate information,

providing detailed and summary business reports, respond promptly to

emails and correspondence for the chairman Create employee biographies

for company website. Coordinate and oversee electronic archival systems.

. Direct contact with legal counsel on a weekly basis re company /

personnel and owner's private matters.

. Prepare and distribute approved expense reimbursements to executives,

consultants.

. Assist executives/directors with general or complex queries sourcing out

correct and ample details individually or research best contact to

provide direction.

. Supervised three additional support members within executive offices.

. Maintained systems for organizing and planning work; maintained

confidential employee records.

. Successfully completed multiple and unplanned projects, prioritizing

assignments and staff needed.

. Schedules and organizes multifaceted activities such as meetings,

travel, conferences and personal matters.

. Coordinates and maintains complex professional and social calendars with

discretion by monitoring and confirming appointments; reminding chairman

of schedules, developing agendas meetings/appointments calendar.

. Continuingly updating professional knowledge and skills by participating

in educational opportunities.

. True and respected "gate-keeper" and "right arm" to chairman.

. Compose, type, and edit majority of correspondence/emails on behalf of

chairman.

. Traveled regularly, nationally and internationally with the chairman.

Executive/Personal Assistant (1994-1997)

Supported Founder/Chairman and Vice Chairman (Hugh Wood Inc.)

. Administer wide variety of complex and confidential assignments

exercising considerable judgment and discretion in a high-energy,

evolving and often unstructured environment.

. Organized / managed complex international and domestic travel schedule.

Prepared detailed itineraries and ensured accuracy and timely delivery of

travel plans and tickets.

. Support duties such as answer and screen incoming calls providing

assistance and obtaining accurate information for clients.

. Coordinated all private jet travel for the chairman. Visas, Green

Cards/Sponsorships as needed

. Accommodated European staff when visiting U.S. offices by coordinating

hotel, car service, meeting arrangements such as video conferencing.

. Event planning encompassing complex details. Arranged luncheon and

dinner parties working with restaurant catering managers, chefs; planned

office events within set budgets.

. Participated in meeting organization goals by accepting ownership for new

projects and exploring opportunities to add value to job accomplishments.

. Coordinated new employee office setup including building access,

laptop/Blackberry installation.

. Assisted with the sale of chairman's home and relocation. Managed

multiple homes supervising daily activities with household staff. Worked

with designers redecorating homes.

. Held key role working with contractors fitting out new office location

working also with designers to achieve efficient use of space layout.

eDucation

Rutgers University, NJ - Computer Fluency (JavaScript, HTML coding, Excel

coding) 2008 -

Mercer County Community College, NJ - Certification Preparation / Microsoft

Word 2007

Mercer County Community College, NJ - Certification Preparation / Microsoft

Excel 2007

Villanova University - Certificate of Human Relations Development (2005)

American Management Association - Certificate of Human Resource

Fundamentals (2004)

Stuart School of Business and Executive Administration, Wall Township, NJ:-

Advanced Degree - 1986

IAAP (International Association of Administrative Professionals)

Newsletter Chair 2010/2011

C O M P U T E R S K I L LS

Microsoft Office 2010 - comprising:- Word . Excel . Outlook . PowerPoint

. SharePoint . Publisher // Lotus 1-2-3 . Internet . E-mail . ADP HRB

PayExpert . gXRS Expense Reporting . organize travel using CTO and CONCUR

programs .ARIBA Accounting . Access . PeachTree . Solomon / Sage

Management program

Excellent listening skills / Problem solving / Crises Management / Team

builder / Mentoring direct reports

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