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Real Estate Assistant

Atlanta, Georgia, 30349, United States
March 03, 2011

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**** *** **** ****** ( Atlanta, GA 30349 ( 404-***-**** ( Cell (407) 430-

**** ( E-Mail:



To provide outstanding support through effectively managing

administrative and operational functions by contributing proven ability


> Maximize Productivity by interfacing at all levels and conducting swift

problem analysis to provide effective resolution strategies

> Meet Organization Objectives by independently and effectively managing

multiple projects for executives, and deftly adapting to


QUALIFICATIONS: An innovative, detail-oriented professional with

excellent interpersonal skills, telephone etiquette

and a thoroughly developed administrative and

technical aptitude offering 9+ years of diverse

experience encompassing:

( Marketing Material Prep / Special ( Office Management / Team

Projects Leadership

( Research / PowerPoint Presentation ( Letter Drafting / Proofreading


( Domestic / International Travel ( Meeting /Conference Call Setup


(Corporate Event Planning (Diplomatic Phone Call & E-mail



Executive Assistant to VP / Assistant Property Manager

Aug 2007 - April 2009

Johnson Real Estate (Property Management Company; Atlanta, GA)

> Managed official / professional responsibilities efficiently

while performing the dual role of a personal assistant who

planned events, sought, interviewed and appropriately processed

consultants for special projects, contractors, household et al.


> Administered executive calendar, prepared complex travel

arrangements, reconciled American Express expense reports,

processed mileage reports and captured meeting minutes

> Facilitated emergency human resource efforts to confidentially

secure highly specialized candidates; tasks included drafting

job descriptions and preliminary interview questions,

coordinating candidate travel and technical interview panels to

alleviate the COO of 90% of the workload resulting in the hire

and relocation of 3 of 4 personnel needed within 30 days

> Abstracted voluminous leases and contracts required to

facilitate the preparation for meetings and subsequent


> Initiated an undirected / unassigned solicitation of quotes and

performed interviews of multiple commercial insurance carriers;

research, detailed summary preparation and recommendation resulted in

the selection of a new company that yielded an annual savings of $25K

> Spearheaded the acquisition of a graphic arts team and

independently directed the creation of a logo and Flash website

which improved the company image and increased visibility by 75%


Construction Project Coordinator

June 2006 - Aug 2007

CB Richard Ellis (Orlando, FL)

> Supported twelve (12) Project Managers throughout the state of

Florida to include the Senior Vice President of Project

Management for entire state

> Performed detailed project tracking from inception to fruition

to include bid solicitation and evaluation, vendor delivery

coordination, intense construction schedule monitoring and

facilitation of store opening and project closeout for 7+

projects simultaneously

> Spearheaded the preparation and dissemination of marketing

materials for the launch of a statewide Project Management

marketing campaign

> Conducted process evaluation and developed administrative

procedures for statewide implementation

Executive Assistant to COO, Director of Sales and Staff Attorney

Oct 2004 - June 2006

Kuhn Companies (Real Estate Development Company; Orlando, FL)

> Functioned as sole liaison for investors, vendors and tenants,

fielding inquiries and concerns; resolved all matters at the

lowest level to conserve executive resources

> Managed executive calendar; scheduled luncheons and special

events, made travel arrangements, reconciled American Express

expense reports and captured meeting minutes

> Facilitated commercial real estate transactions for mixed-use

and office condominium properties by preparing and disseminating

purchase agreements, LOI's and confidential investor documents

that contributed to effectively closing approximately 15

transactions annually valued at approximately $150M

> Performed due diligence activities to include obtaining

environmental, soil and geotechnical reports, LOI drafting and

title and zoning research

> Prepared lease and contract abstracts for Legal Counsel; drafted

and proofread correspondence

> Monitored lease expiration, critical dates and due diligence

periods with detailed spreadsheets

Executive Assistant to COO, Director of Sales and Staff Attorney


Kuhn Companies (Real Estate Development Company)

> Provided system administrative support and functioned as the

primary point of contact for all software and network issues

pertaining to desktops, laptops and mobile devices

> Supervised administrative staff to include conducting

interviews, hiring / firing, training temporary secretarial

employees, managing schedules / workloads and monitoring daily


> Spearheaded the coordination and implementation of a new IT

network solution, to include the incorporation and deployment of

mobile devices that increased accessibility and productivity by


> Contributed to implementation of human resource guidelines and

procedures through performing research of HR firms that

subsequently allowed the company to outsource payroll and HR

related matters, and resulted in an annual $50K savings to the

company and 80% decrease in liability

> Prepared and distributed comprehensive prospectuses for

prospective investors resulting in annual contributions in

excess of $20MM for mixed-use commercial and theatre projects

> Coordinated and researched new vendor materials; prepared

presentations and furnished reports with pertinent data to

facilitate the final decision making processes

Executive Assistant to Colonel (Division President) /

April 2000 - April 2004

Division Resource Manager

United States Air Force, AL

> Managed division budget of $16.5M-meticulously created detailed

spend plans and originated budget projection spreadsheets;

prepared, processed and tracked all funding documents

> Provided basic and enhanced administrative support functions

including database management, correspondence preparation and

triaging client inquiries and concerns

> Designed comprehensive continuity folders that provided clear

and concise budgetary information that resulted in a 30%

decrease in task duplication and a 50% reduction in processing


> Organized and managed executive calendar, scheduled

appointments, routine meetings, coordinated distinguished guest

visits, conference calls and arranged travel accommodations


B.S. Psychology Troy State University, Expected

Graduation, 2011

A.S. General Ed (Psychology) Troy State University, 2003

A.A.S. Information Systems Technology Community College of Air Force,



> Real Estate Sales Associate Course, IFREC, 2004

> The Indispensable Assistant, Skill Path Seminar, 2005

> Cisco Networking Essentials, 2004

> US Air Force Leadership and Management Training--Distinguished

Graduate Certificate, 2003

> Top Secret Security Clearance (Inactive)

> Proficient in Microsoft Office 1997 - 2003 and 2007Applications

(Word, Excel, Outlook, etc.)

> Typing Skills: 90 words per minute with 100% accuracy

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