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Administrative Assistant Sales

Location:
Mesquite, Texas, 75180, United States
Posted:
March 14, 2011

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Deborah Scott

*** *. ********** # ***

Balch Springs, TX 75180

972/***-**** Cell

abhqwk@r.postjobfree.com

STRENGTHS:

Very detail oriented with strong time-management and prioritizing

skills

Excellent problem solving abilities with clear written and verbal

communication skills

Proficient in 10-key, have an accurate typing speed of 45 wpm,

possess excellent multi-line phone skills,

Incoming and outgoing telemarketing skills, billing, payroll, and

alpha/numerical filing

PC knowledgeable in Windows 2000, Office 95, Word 6.0, Access 2.0,

Excel 5.0, Publisher, ATB-DOS, Act 3.0,

WordPerfect 8, Quick Quote 5.1, Solomon Software, Microsoft

Outlook 6.0, Netscape Navigator, RIA '97, Lotus

Approach '97, Aldus PageMaker, Internet Explorer, and JDE

Edwards AS 400, Ceridian, DT Systems

EMPLOYMENT HISTORY

WW Webber LLC. October,

2008 - Present

Administrative Assistant/Payroll/HR - Answer phones, greet clients,

correspondence for distribution, expense reports, file, fax, copy,

email, scan, and inventory. Contact for service vendors, order

office and safety supplies. Set up and monitor group and individual

insurance enrollment, order marketing materials, organize enrollment

booklets and forms for employees. Data entry of client information,

submittal of timesheets, input time and cost codes into Ceridian,

check for corrections and hours. HR- take applications, order drug

screen/physicals for new hire or random checks, complete new hire

paperwork, and send out request for employment verification. Complete

employee request, status updates, address/marriage changes,

insurance, etc. Submit Certified Payroll for various jobs, enter and

verify trucking tickets for amounts, cost codes and monthly totals.

Match up tickets with Purchase orders and invoices for submittal to

Accounting. Verify journal information for PA. Schedule travel

arrangements and meetings for PM, Area PM and other upper management.

Support PM, Area PM, Superintendent, Foreman, Accounting, and

Engineering dept on various projects as needed. Scan tickets, print

reports and match information for trucking invoices.

DILLING HARRIS INC. (Company Sold)

May, 1998 - September 2008

Senior Administrative Assistant (Sales Dept.) - Personal assistant

to President and Vice-President of company which includes travel,

expense reports, errands and other secretarial duties. Increased

sales, set up all trade shows including shipping, and booth set up.

Arranged all distributor meetings, local and national, which included

hotel arrangements, catering, buses, meeting rooms, conference calls,

etc. Office requisition, ordered brochures and sales literature,

maintained equipment contracts and maintenance. Updated and

maintained phone list and data entry of client information into

database. File, fax, copy, mail, answer phones, type correspondence,

organize sales and equipment manuals, and email correspondence with

distributors. Light bookkeeping for financial department. Travel

coordinator for office personnel, which included hotel, airlines, and

rental car. Record maintenance for off-site storage. Supported

upper management personnel.

SOLANA, KAUFMAN & WEAVER October,

1997 - May, 1998

Receptionist/Secretary - Answer phones, greet clients, mail

distribution and retrieval, alpha and numerical filing, fax, copy,

type correspondence, office and kitchen supply and requisition,

catering, statistical typing of financial statements, collate client

presentations, liaison with outside contractors, record maintenance

for off-site storage, prepare bank deposits, fed-ex, courier service

daily, post and balance general ledgers on ATB, data entry of client

information into database, research Internet, set up files for new

and existing clients, maintenance on all office equipment,

scheduling of meetings.

OPTEL, INC. (Company sold) May,

1996 - October, 1997

Receptionist/Secretary - Answer phones, greet clients, mail

distribution and retrieval, filing, fax, copy, type correspondence,

maintain office and kitchen supplies, coordinate catering, collate

client presentations, liaison with outside contractors, maintain

record maintenance for off-site storage, data entry of client

information into database, research Internet, set up files for new

and existing clients, coordinate maintenance on all office equipment,

scheduling of meetings. Process ID badges for customers and

employees, assisted Purchasing department with new and existing

orders, review and transmit Certificate of Insurance for Corporate

employees and preliminary incident report forms

AT & T TECHNOLOGY May, 1971 -

April, 1996

Product Specialist - Supervised 25 people and increased department

revenue for new products. Trained employees in department on

different types of products and displays. Inventory control of all

merchandise in stock room/warehouse and worked in Shipping/Receiving

department.

References available upon request.



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