Project Manager Administrative Assistant
Resume:
Rhonda S. Skowron
Gaithersburg, MD 20878
**********@*******.***
Professional Objective
Seeking an opportunity with a progressive firm where I can utilize my
skills, abilities, and experience, while offering long-term opportunities
for innovation and career advancement.
Summary of Qualifications
Experienced in diverse facets of operations, customer relations, and
administration in the Subcontracting industry. Proficient in various
computer software programs including: Microsoft Office Word 2007, Excel,
Outlook, Lotus 1-2-3, Sales Force, Case Wide, Photo Shop, WebEx, Visio and
the Internet.
EMPLOYMENT HISTORY
JDA Software, Inc.
June 2009 - Present
Senior Administrative Assistant
> Interfaces with Legal, Accounting and customers on process of the
Statements of Work, purchase orders, and invoices. Ensure documents are
fully executed, filed and sent back to the customers.
> Provide a high level of administrative support to executives, managers,
and associates.
> Schedule and coordinated VP management with their travel, calendar and
meetings.
> Prepare and handle confidential and high priority communication data and
files.
> Work with Human Resources and the ITG teams to coordinate the new
associate and contractor on-boarding process.
> Act as primary contact and coordinator for activities and marketing
campaigns for regional events and quarterly meetings.
> Processed forms with accounting to create a customer account.
> Assigned associate to project codes for the tracking of time and
billing.
> Data entry - New sales opportunity information into Sales Force.
> Assist with reviewing time and expense entries to ensure accuracy for
management.
> Assist with developing and distributing defined communication within the
department.
Opus East, L.L.C.
August 2006
- April 2009
Project Administrative Assistant
> Provide administrative support to the senior director of construction.
> Create and process subcontract agreements, change orders, and submittals
as well as the preparation of bid packages and proposals.
> Maintain phone lists, document lists, meeting minutes, letters, and other
documents.
> Track and monitored submittal logs, and insurance certificates, safety
letters.
> Generate Operation and Maintenance Manuals upon project completion.
> Create, process, and distribute monthly progress reports.
> Maintain project filing systems and subcontractor database.
> Daily operations such as file, fax, copy, mail/document distribution,
transmittals.
> Supervised and ordered supplies for large production equipment and
departmental supplies.
> Prepare, process, and maintain all current and existing archive documents
for the construction department.
> Assist with training of new Project Management Assistants and Associate
Project Managers.
> Scheduled meetings, conference calls, and other events for assigned staff
as needed.
Sun Control Systems - Rockville, MD
February 2002 - August 2006
Project Manager Assistant/Bid Coordinator
> Coordinate all documentation for upcoming bids.
> Create, maintain and distribute weekly bid calendar.
> Provide support with the preparation of sealed bid packages and
proposals.
> Maintain project filing systems and client database.
> Daily administrative operations such as filing, faxing, copying, and
distribution.
> Maintain archive correspondence for the construction department.
> Responsible for pricing small orders.
Education and Training
Dale Carnegie Training
Sale Advantage V305
April 2001
Frederick Community College
Frederick, Maryland
General Studies: 1988
Certified Private Security Services Training Academy
Private Security Training
September 1983
Gaithersburg High School
Gaithersburg, Maryland
Year: 1984
Appointment as Notary Public - Rockville, Maryland
References
Available upon request
Contact this candidate