Maintenance Administrative Assistant

MARYANN DAVIR

*** **** **** ****** #***

NEW YORK, NY 10022

HM 212-***-****

CELL 347-***-****

******@***.**.***

EXPERIENCE

June 2005 to Present

Loyola School New York, NY (100,000 sq ft)

Director of Property Management - Manage all aspects of school facility

i.e. increase rental revenue, construction, renovations, maintenance,

security, cleaning, day to day operation of a private high school plant and

grounds:

. Implemented rental revenue for the school earning $150K the first year

by renting classrooms and gymnasium space to outside sources and

tenants. Contract tenants, invoicing, collections and customer

relations

. Manage and coordinate construction renovations i.e. a new library, 14

classrooms, 6 lavatories, technology center, 2 science labs, new roof,

gym renovation, all projects completed on time and under budget

. Supervise architects, construction bids, contracts and all

construction related issues

. Reduced maintenance and security staff budget by $45,000 annually

. Implemented an operations schedule for the maintenance and security

staff

. Overhauled cafeteria food service program, implemented a healthy meal

plan

. Converted all maintenance products to meet Green Standards

Implemented security procedures, credential management and new key

access system

. Supervise security and maintenance staffing i.e. hiring, payroll, work

schedules, job descriptions

. Maintain and develop annual budget and variances

. Contract vendors for cafeteria, supplies, maintenance equipment,

landscaping, etc.

. Daily coordination of school events, sustain periodic maintenance

schedule for building equipment, delegate maintenance requests,

attend Board of Directors and Facility Committee meetings

. Comply with Department of Buildings codes and compliances

June 1997 to June 2005

FIRST QUALITY MAINTENACE New York, NY (1 million sq ft)

Director of Customer Relations - Director and Account Executive of sales

and customer relations for commercial maintenance company:

. Maintained and created client base with Viacom, Calvin Klein, Missoni,

New York Hospital, Ziff Davis, MTA, SL Green, Martha Stewart Omni

Media

. Created company standard contracts and proposals

. Calculated pricing and labor production for proposals and contracts

. Implemented quality control reports, procedures and inspections

. Resolved customer issues, requests and complaints

. Coordinated work schedules with operations managers

. Prepared work orders and purchase orders for customer invoicing

. Coordinated, contracted and scheduled sub-contractors

. Implemented work order and billing systems

. Assisted landlords with staffing requirements and budgets

. Increased productivity standards for labor

September 1994 to May 1997

FISHER BROTHERS New York, NY (6 million sq ft)

Account Administrator - Assistant to the President of the maintenance

service division:

. Constructed all proposals and agreements for tenant services

. Drafted, composed and calculated all service contracts

. Renewed all tenant contracts with labor escalations

. Prepared quarterly reports

. Supervised administrative staff

. Maintained calendars, filing, schedules, etc.

. Resolved tenant complaints and requests

. Compiled work schedules and procedures

December 1991 to September 1994

THE TAUBMAN COMPANY, New York, NY (540,000 sq ft)

Property Administrator for the 712 Fifth Avenue property:

. Tenant relations- attended construction meetings, coordinated and

scheduled tenant construction, calculated invoicing for tenant

services, settled reimbursements issues, wrote notices or

announcements, maintained files, reviewed leases.

. Purchased supplies and contracts - maintenance of elevators, paper and

cleaning supplies, coordinated installation and fabrication of window

treatments, arranged extermination services, property signage, lobby

floral designs and holiday treatments

. Property staff relations - supervised administrative staff, reviewed

and authorized payroll, coordinated overtime schedules, organized

tenant labor requests, managed messenger center.

. Maintained all property documents - insurance reports, building

permits and certificate of insurance, vendor requirements, manuals and

security regulations.

May 1990 to December 1991

ROCKROSE DEVELOPMENT CORPORATION, New York, NY (500,000 sq ft)

Executive Assistant to Vice President of the commercial real estate

division for the development and lease negotiations of Carnegie Hall Tower:

. Maintained expense reports for property development and construction

. Tracked and distributed commission payments

. Handled marketing and promotional materials

. Coordinated presentations

. Processed leases and correspondence

February 1985 to February 1990

WILROCK NATIONAL INC., New York, NY

Administrative Assistant - implemented real estate software, assembled

market studies, created and maintained database for sales staff,

coordinated advertising and mailings, supervised and delegated college

interns.

Education - Brooklyn College, New York City University

Associates Degree in Occupational Studies from The Swedish Institute

College of Health Sciences, New York, NY

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