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Administrative Assistant Vice President

Location:
8723, United States
Posted:
March 15, 2011

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Lisa M. Longo

*** ***** ********* *****

Brick, NJ 08723

Tel: 908-***-****

abhqog@r.postjobfree.com

OBJECTIVE: To provide world-class, efficient, and effective administrative

support within a dynamic firm.

EXPERIENCE

Covance Inc., Princeton, NJ

2009-Present

EXECUTIVE ASSISTANT TO CORPORATE SENIOR VICE PRESIDENT

. Directly assist SVP, General Counsel and VP, Corporate Security in day-

to-day activities.

. Design and implement a new efficient Board Book process that shows an

over 50% reduction in time.

. Interface and assist in the preparation of the Board of Directors

meetings and Annual Shareholders Meeting.

. Coordinate and prioritize all daily activities of the Senior Vice

President and Vice President through Outlook calendaring.

. Design and maintain PowerPoint presentation containing information of

department budget.

. Arrange all aspects of foreign and domestic travel (including creating

detailed itineraries).

. Input of detailed expense reports using PeopleSoft interface.

Medarex, Inc., Princeton, NJ 2000-2009

EXECUTIVE ADMINISTRATIVE ASSISTANT & PARALEGAL TO SENIOR VICE PRESIDENT

(2004-2009)

ADMINISTRATIVE ASSISTANT & PARALEGAL TO SENIOR VICE PRESIDENT (2000-2003)

. Directly assist SVP, General Counsel, Chief Compliance Officer, and VP

and Deputy General Counsel in day-to-day activities.

. Served as liaison to Nominating and Corporate Governance Committee of

Board of Directors.

. Developed and implemented process in which Board and Committee minutes

are circulated and stored.

. Created and maintained department spreadsheet of all outside legal

vendors which was used to project departmental budgets.

. Developed online calendar on company intranet site for newly created

Compliance Committee using SharePoint software.

. Served as point of contact for Compliance Committee.

. Coordinated extensive calendar and travel (both domestic and

international).

McElroy, Deutsch, Mulvaney & Carpenter, Newark, NJ

1995-2000

(formerly Carpenter, Bennett & Morrissey)

LEGAL SECRETARY

. Worked directly with senior partner and partner.

. Responsible for drafting all pleadings, briefs, motions, and

correspondence for various courts and to clients.

. Arranged for all court filings and scheduling of depositions.

. Responsible for all client billing which entailed pulling invoices

from the Juris accounting system, submitting to senior partner for

review, implementing revisions into accounting system, and submitting

invoices to individual clients.

. Served as point of contact in coordinating all interviews for the

summer associate program.

. Coordinated travel plans (both domestic and international).

Williams, Caliri, Miller & Otley, Wayne, NJ

1991-1994

OFFICE ASSISTANT

. Gained valuable experience in a law firm environment that enabled me

to coordinate all office activities, which included the organization

of all files, distribution of mail, and coordination of copy center

duties.

. Maintained extensive database for aged files sent to off-site storage

facility.

. Worked directly with all office associates to ensure the highest

standards are being met for our clients.

. Responsible for the training of new office personnel.

EDUCATION

Seton Hall University, B.S. in Business Administration, cum laude, May 1994

Honors: Dean's List

Fairleigh Dickinson University - Received certificate for Paralegal

Studies, 1995

SKILLS/CERTIFICATION

Microsoft Word, Excel, PowerPoint, Outlook, SharePoint

Notary Public of NJ - Active



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