Assistant Administrative

Objective Organized and highly efficient individual with a passion for

learning seeks an executive administrative assistant position.

Profile Multi skilled with over 10 years experience in the IT

and telecommunications industries. Versatile with

outstanding organizational skills and able to handle

multiple tasks at once. Excellent communications

skills both written and oral. Ability to work with

all levels of management and cross functional

enterprise groups as well. Prior positions included

operations assistant, management assistant and

operations management.

Experience 2009 - current Systematic Advantage, Inc.

Front Royal, VA

Executive Assistant, Facilitator

Provide administrative support to technical department

members.

Prepare and proofread numerous technical reports.

Process transcription of technical reports and

abstracts.

Develop technical training materials for sales team

members.

Answer phones and correspondence, purchase supplies

and handle all billing, travel arrangements and

calendar scheduling.

Perform initial on-line research and background

investigations.

Maintain tools and test equipment inventory and sign

out.

Create PowerPoint presentations for various technical

topics.

2005 - 2009 IBM

Fairfax, VA

Learning Assistant, Facilitator

Created detailed Excel tracking spreadsheets for a

variety of topics.

Maintained Lotus documents depository and department

access.

Handled all travel arrangements and calendar

scheduling.

Attended audio conferences and created meeting minutes

for team.

Developed PowerPoint presentations for supervisor and

team use.

Created team and department goals document yearly.

Completed and filed all expense reports on a timely

basis.

Created concise summaries, abstracts and reports for

supervisor.

1999 - 2005 AT&T

Dayton, NJ

Training assistant, Facilitator

Processed all classroom paperwork for start and end of

classes.

Responsible for classroom furniture setup and

arrangements.

Developed instructor guides, participant guides and

handouts.

Created visual aids and handouts using MS PowerPoint

and Visio.

Efficiently handled refreshment requests for small and

large groups.

Filed all course evaluations and course closeout

materials promptly.

Cost effectively handled all instructor travel

arrangements.

Processed all instructor expense reports in a timely

fashion.

Experience, 1995 - 1999 Ulico

cont'd. Westchester, NY

Executive Assistant

Provided all direct staff support for the Commercial

Lines Claims department.

Managed all administrative aspects including

scheduling, correspondence, communications, and travel

budgets, travel planning and travel arrangements.

Facilitated internal employee training on custom and

Microsoft software applications.

Promptly transcribed all claims adjusters dictation

files.

Responsible for maintaining current system server

backups for entire office.

Education SUNY Ulster

Stone Ridge, NY

A.A.S. Medical Technology and Accounting

Certifications

Notary Public for the Commonwealth of Virginia

(7273347)

Registered with Virginia DCJS as a Security Sales

Technician and Private Investigator (DCJS # 99227397)

Virginia DCJS Private Security Services Instructor

Certification

Certified by Virginia DCJS as a Compliance Agent

Certified Trainer in Facilitation and Course

Development - Langevin

Key Skills

Expert skill set in business management and

administrative support. Ability to handle most

business areas and technical tasks as well.

Meticulous documentation skills and experienced in

report writing, project management, reporting,

scheduling, process improvement, proposals, and

presentations.

Excellent at communications, multi-tasking,

compliance, planning, purchasing, file management,

reception, meeting coordination, scheduling, and

presentation development.

Excellent organizational and interpersonal skills and

can effectively communicate with clients and

management at all levels. Able to facilitate meetings

and gatherings.

Fast, independent learner with the unique ability to

rapidly master new applications and systems with

minimal or no guidance and support.

Software

Lotus Notes and Organizer, Lotus Teamroom, Lotus

Sametime

Web conferences, WebEx

Quickbooks and Quickbooks Online

Microsoft Internet Explorer, Microsoft Project and

Microsoft Visio

Microsoft Office Suite, Access, PowerPoint and Excel

Microsoft Outlook and Outlook Express

Contact this candidate