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Administrative Assistant Real Estate

Location:
San Jose, California, 95125, United States
Posted:
March 17, 2011

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******** M. ***** Office Coordinator/Professional

Mobile: (408) ***-****

* ******** ****, ********, *****. 94506

Email: *********@*****.***

SUMMARY:

Proven and responsible office, meeting and event administrator/coordinator

with a successful track record of delivering successful meetings that

delight customers. Problem solver with the ability to think creatively and

can thrive in a fast paced environment. Demonstrated successes in the

areas of events planning, internal meeting coordination, vendor management,

inventory control, and customer issue resolution. Experienced supporting

cross-functional teams and executives.

Qualifications:

A natural planner with strong organizational skills who is able to manage

demanding calendars and events simultaneously. My strong interpersonal and

customer oriented skills allow me to solve problems quickly, creatively,

and professionally. Particularly adept at prioritizing and multi-tasking

in fast-paced environments.

PROFESSIONAL EXPERIENCE:

Relocation, skills updating, and volunteer

work 2009 (Oct) - Present

. Coordinated for Queen of Apostle's volunteers for Sacred Heart

Community

. Managed key fundraisers for the local Diocese including event

planning and literature preparation.

Infinera Corporation, Sunnyvale,

CA 2007 (Oct) - 2009 (Oct)

Infinera (NASDAQ: INFN) provides Digital Optical Networking systems to

telecommunications carriers worldwide

Production Jr. Buyer & Meeting Coordinator:

. Responsible for the planning, purchasing and scheduling of all

direct material for Systems Manufacturing.

. Directly managed 10+ vendors ensuring weekly, monthly and quarterly

material plans were met or succeeded. Direct management saved over

$2000 a month.

. Maintained inventory for higher dollar items, a min/max inventory

to minimize excess inventory exposure and help minimize lead times

to customers. Customers were able to have their product on time and

complete installs with no downtime.

. Successfully met Infinera revenue numbers, customer on-time

delivery commits and target inventories for 8 consecutive quarters.

. Worked directly with NPI Material Program Managers and Engineers to

transition new products into production, including transfer of

product from local to off-shore.

. Responsible for issuing purchase orders per revenue shipment plan,

and change orders and/or expedites as required.

. Coordinated documentation and communication with Communication

Managers (CM's) for Board Level returns.

. Supported the Director of Materials and CM Managers on a daily

basis with reports, administration support and acted as a "floater"

to fill in where needed.

. Coordinated weekly department meetings and events

. Manage calendars for team members

******** M. *****

Page 2 of 2

Realty World / Trademark Properties, Los Gatos, CA 2006 (May)

- 2007 (Aug)

Realty World/Trademark Properties specializes in full service

commercial property and residential properties management.

Transaction Coordinator and Administration Assistant:

As a transaction Coordinator I was responsible for supporting a group of

highly aggressive and demanding real estate agents.

Responsibilities included:

. Manage Meeting/Events (typically between 50-300+ attendees)

o Managed all catering details for events

o Coordinated with facilities and vendors for events set-up and

break-down

o Directly provided concierge style service for clients

o Managed all collateral for large scale events of 300+ clients

o Point of contact for direct support of Brokers, Realtor, and

Clients

. Scheduling appointments such as Property Inspections/Termite Reports,

etc

. Hosting Open Houses; greeting potential Buyers or Sellers

. Opening Escrow between parties

. Preparing documentation to present to Buyers and Sellers

. Creating marketing flyers and brochures

Century 21 Alpha/Joanie & Rich Team, San Jose, CA 2003

(Sept) - 2006 (May)

Century 21 Alpha specialized in residential properties management.

Administrative Assistant

As the administrative assistant in a busy real estate office, I worked

adjacent to brokers, real estate agents, clients and title companies in

all aspects of home buying and home selling.

Responsibilities included:

. First point of contact for all office activities, schedules and

events.

. Preparing high level presentations for clients ( property disclosures,

escrow information, sales information, etc)

. Coordinating and planning month sales meetings (10-15 team members)

. Managed all catering procurement

. Assigned and coordinated clients, prepared client documents

EDUCATION

1986 - 1989 West Valley Community College, Saratoga, CA

2009 (Sept) Completed APICS Supply Chain Management Class

COMPUTER SKILLS

Great Plains, Arena, Microsoft Office Suite, Publisher, BPMT



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