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Administrative Assistant Project Manager

Location:
Phoenix, Arizona, 85032, United States
Posted:
March 17, 2011

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KAREN WANT

**** **** ***** ******

Phoenix, AZ **032

Cell: (602) ***-****

Email: abhqb9@r.postjobfree.com

SUMMARY

Administrative Assistant with extensive experience supporting operations and project management

departments. Major strengths in organization and detail, excellent communication skills, and the ability to

work both independently and as part of a team. A dependable professional who takes pride in her work and

has a “Can Do” attitude.

In the process of achieving Certified Administrative Professional (CAP) certification through International

Association of Administrative Professionals (IAAP).

TECHNICAL SKILLS

SOFTWARE: Microsoft Products: (Word, Excel, PowerPoint, Outlook, Project, and Access),

Adobe 9 Pro-Extended, Internet, Deltek, Remedy, Visio, WinZip, Remote

Access Server, PAL, VPN, McAfee, Remote Desktop, and SAP

PROFESSIONAL EXPERIENCE

AZTEC Engineering, Phoenix, Arizona June 2008 – December 2010

Administrative Assistant/Project Administrator

Worked with Vice Presidents, Project Managers, Engineers, Designers, and Drafting Technicians providing

administrative, production, and technical support.

• Coordinated the design process, which entailed predetermined milestone plans to be submitted to the

client and others involved in the project.

• Coordinated meetings and appointments via Outlook, which frequently included major corporate

clients.

• Collected, assembled, distributed and tracked project deliverable documents, agency/stakeholder

review comments, and time-sensitive contracts.

• Provided administrative support for post design services; worked closely with the Project Manager

on post design service procedures; coordinated, distributed and tracked all responses to questions and

submittals from the contractor; maintained accurate logs and document control entries to ensure timely

responses and successful retrieval from files when needed.

• Preparation of general correspondence such as transmittal letters, invoices, expense reports, and

memos.

• Created and tracked reports in Excel.

• Answered multi line phones and prioritize mail for Vice President and Manager’s review and/or action .

Schwab Institutional, Phoenix, Arizona February 2008 – May 2008

Temporary/Contract Work

Administrative Assistant

Managed the logistics of the SOLUTIONS training project.

• Exercised discretion in the handling of confidential data and time sensitive material.

• Prepared presentations and client deliverables.

• Calendar management and meeting coordination via Outlook.

• Documented meeting minutes.

• Updated open action items log.

KAREN WANT Page 2

Mercer, Phoenix, Arizona September 2007 – January 2008

Temporary/Contract Work

Administrative Assistant

Worked with the Principal and a group of Consultants for the Pharmaceutical department providing

administrative support.

• Scheduled and handled all aspects of domestic travel.

• Managed, organized, and distributed all incoming executive correspondence.

• Handled complex calendar management and meeting coordination via Outlook.

• Demonstrated the ability to handle multiple projects/processes simultaneously in order to

meet guidelines and deadlines.

• Provided key support role in processing client billings, invoicing, expense reports, budgeting,

and project management process.

ENTELLUS, INC., Phoenix, Arizona May 2006 – August 2007

Administrative Assistant

Worked with the Senior Vice President and Project Managers of Private Development providing

administrative, production, and technical support.

• Answered multi line phones and prioritize mail for Vice President and Manager’s review and/or

action.

• Provided key support role in processing client billings, invoicing, expense reports, budgeting, and

project management process.

• Edit/assembled reports.

• Tracked projects (i.e., Excel spreadsheets) which required daily attention to detail and minutes.

• Set up and maintained database for technical reference materials.

• Scheduled appointments and meetings at the request of project managers.

OFFICEMAX, Itasca, Illinois July 2005 – March 2006

Administrative Assistant

Worked with the Business Performance, Strategy and Training and Organizational Development departments

providing support for senior-level management personnel and assistance to internal customers.

• Scheduled all aspects of international travel.

• Coordinated, tracked, and distributed human resources and accounting forms.

• Demonstrated the ability to handle multiple projects/processes simultaneously in order to

successfully meet guidelines and deadlines.

• Coordinated meetings and appointments, which frequently included major corporate clients.

• Demonstrated proficiency in making independent decisions, analyzing data, and developing

presentations.

Administrative Assistant March 2005 – June 2005

Worked three months on temporary assignments which included administrative support and customer

service.

SIEMENS BUILDING TECHNOLOGIES, Buffalo Grove, Illinois 1991 – 2004

Worked various positions which included Administrative Assistant, Associate Support Coordinator, and

Software Licensing Coordinator.

EDUCATION

Davenport College, Grand Rapids, Michigan

Associate Degree in the Executive Secretarial Curriculum

MEMBERSHIP

Member 2010 – International Association of

Administrative Professionals (IAAP)



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