Administrative Assistant Human Resources

Doris Montenegro

** ********* ***

Manorville, NY 11949

Home: 631-***-****

********@*********.***

WORK EXPERIENCE:

Adecco Staffing / Citi, New York, NY

Sept 2010 - Current

Executive Assistant

. Provides administrative support to a senior-level executive

. Handle incoming calls, respond to inquiries, clarify company policies and

procedures

. Maintain frequently changing calendars through Outlook

. Coordinate all aspects of executive level appointments, meetings,

receptions and conference calls

. Prepares and Assist with creation/modification of presentations,

spreadsheets, and other various documents

. reviews materials and correspondence for meetings

. Enter Market Place orders

. Handle On boarding process for groups as needed

. Coordinate frequent travel arrangements - both international and domestic

. Prepare, and Order supplies and process invoices through P2P system

. Reconcile, and track expense reports through T&E system

. Assist in ad-hoc reports special projects as needed

J.Kings Food Service Professionals, Holtsville, NY

May 2009 - Dec 2009

Human Resources Assistant - Bilingual

. Assist department in carrying out various HR programs and procedures for

all staff as needed

. Participate in recruitment effort for exempt and non exempt staff

. Conduct new employee orientation; administer pre employment tests;

conduct reference checks

. Assist in gathering information for DOT audits

. Maintain and review all driver qualifications, validating License, DOT

medical is updated.

. Responsible for Workman's Compensation reports (C2, C11, C240)

. Take care of administrative functions as needed

. Assist in translations and help staff members with various needs as they

arise

CITI, Formerly Citigroup, New York, NY

1998 - 2009

Administrative Assistant to the Managing Director

. Oversaw all daily administrative needs of 150 employees and Managers.

. Answered and screened all incoming calls for 5 Directors

. Coordinated and scheduled all meetings, conference calls and offsite for

the Managing Director and direct reports.

. Prepared documents, agendas and handouts for meetings.

. Responsible for making all travel arrangements, and prepared travel

expense reports for reimbursements via web based system.

. Tracked all attendance i.e. vacation, sick days, leaves, using HR web

based system for 150 employees.

. Created organization charts for the department and sub divisions using

Visio Professional.

. Prepared and submitted invoices, travel expenses and purchase orders via

the web system.

. Ordered office supplies using web based system.

. Created requests to order: PC's, phone services, blackberries, large

items, Etc. and to move people from one area of the company to another.

. Scheduled all exit interviews for employees leaving the firm.

. Interfaced with HR staff for hiring and setting up of new employees.

. Entered data into the Weekly Organization Reporting system for the

departments in Trades Division.

. Reviewed expenses for the department making sure that the Profit and Loss

accounts were not charged for services (phone usage, computer lines,

building access, etc.) in error.

. Translated documents from Spanish to English when ever necessary.

. Covered for other Administrative Assistants (vacations, sick days,

lunches, etc.)

SMITH BARNEY INC., Commodity Accounting Dept, New York, NY

1987 - 1998

Futures Analyst 1990 - 1998

. Analyzed accounting data for approximately 12 general ledger accounts.

. Verified account balances for monthly P&L (Profit & Loss).

. Verified and processed commission expenses for Smith Barney NY, Paris,

Hong Kong, Singapore, Tokyo & London.

. Reconciled foreign exchange bank reconciliations.

. Processed floor brokerage payments.

. Prepared and distributed fail report (report that lists trades that were

not completed.) for futures division (CSC, COTTON, COMEX, NYMEX, & NYFE

).

. Handled all functions (check trades, verify charge backs, pay floor

brokers) within Atom (automated transfer of monies) for CSC, COTTON,

COMEX, NYMEX & NYFE Exchanges.

. Worked with external vendors and/or consultants and ensured invoices were

tracked and paid.

. Handled area administrative duties in secretary's absence.

Bank Reconciliation Specialist 1987 - 1990

. Responsible for balancing /reconciliation of 12 to 15 New York based and

branch accounts.

. Also responsible for all research for managers and auditors (Open items,

lost checks, account differences, etc. for 2 managers and company

auditors).

. Researched all abandoned properties for Internal Revenue report.

. Monitored all branch receivables and payables.

SKILLS

Proficient in Microsoft Office 2003: Outlook, Word, Excel, Power Point and

VISIO

Fluent in Spanish (read, write, and speak)

EDUCATION

Liberal Arts and Business Administration Course, University of Puerto Rico,

San Juan, Puerto Rico

Secretarial/Administrative Training Program, Smith Barney of New York

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