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Administrative Assistant Quality Assurance

Elk Grove, California, 95758, United States
March 11, 2011

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Vickie Regnart

Elk Grove, California



Job Experience

**/**** - **/**** ********* for Healthy Choices

**** * ******, ***te 16

Sacramento, CA 95816

Currently working as a volunteer

Supervisor: Lorenzo Rossaro, MD 916-***-**** (Chairman of the Board)

Job Title: Office Administrator/Program Coordinator


. Grant writing and accounting

. Developed operating procedures for office and safeguarding

confidentiality of data

. Provided guidance and expertise to staff and volunteers

. Coordinated the logistics of a monthly clinician training program

including the accreditation of the program

. Worked with the Board of Directors


. Successfully wrote and funded several grants

. Researched and purchased conferencing equipment and negotiated

contract for services

. Researched and negotiated contract for credit card capability on our


. Wrote procedure manuals and job descriptions

3/2008 - 12/2009 Center for Health Improvement

1330 21st Street, Suite 100

Sacramento, CA 95811

Supervisor: Michele Peterson, Associate Director, 916-***-****

Job Title: Administrative Assistant


. Used Outlook extensively to coordinate multiple calendars across

several time zones

. Tracked work assignments and change orders

. Created PowerPoint presentations

. Proofed and edited documents

. Handled notices and registration for multiple Webinars

. Wrote and formatted monthly newsletter

. Made travel arrangements and prepared expense reports


. Developed a marketing data base in Access

. Helped produce a monthly newsletter for CalHEP

2/2006 - 9/2007 Golden State Donor Services

1760 Creekside Oaks Drive, Suite 220

Sacramento, CA 95833

Supervisor: Chris Good, Clinical Manager, 916-***-****

Job Title: Post Procurement Coordinator


. Documented donor charts and provided quality assurance reviews of all

donor charts

. Responsible for federal documentation, compliance and ongoing

inspection within strict guidelines

. Acted as liaison to hospitals, transplant centers, organ procurement

organizations, tissue banks and coroners' offices

. Prepared PowerPoint presentations

. Responsible for data entry and management of data bases


. Created a procedure manual to train staff for successful follow-up on

donor charts, federal requirements, and completing necessary

documentation to stay in compliance with government regulations


Supervisor: Tracy Bryan, Public Relations Manager, 916-***-****

Job Title: Administrative Assistant to Public Relations/Public Ed.


. Ongoing maintenance of Access data bases

. Inventory, reorder and allocation of event supplies

. Coordination and oversight of large and complex special events,

including registration processes


. Helped plan and prepare for Collaborative involving hospital personnel

from area hospitals. This required extensive planning and attention to


. Helped with two Donor Family Recognition Ceremonies, including

assisting family members with story writing, editing of photos, and

preparation of release documentation

5/1992 - 2/2006 Alternative Secretarial Services

Sacramento, CA

Job Title: Business Owner


. Typed technical journals and textbooks for several publishers

. Transcribed complex documents and phone conversations from tape

. Proofread and edited several manuals

. Created customer data bases

. Created advertising brochures

. Set up and maintained record systems, including bookkeeping

. Taught computer programs and basic computer skills

. Conducted Internet research

. Made travel arrangements and produced expense reports

Computer Experience

. Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint and


. QuickBooks

. Lotus Notes

. Type 80 wpm


. Majored in business and computer skills at Fullerton and Ventura


. Completed a certificate program in computer science

. Completed a two-day seminar on business communication and grammar

. Attended three days of grant writing seminars and was successful in

getting funding

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