Alba Stanfill

abhq8j@r.postjobfree.com ( 619-***-****

Summary of Qualifications

Skillful and dedicated Project Coordinator with extensive experience in the

coordination, planning, and support of daily operational and administrative

functions.

* Demonstrated capacity to provide support for executive-level staff

including scheduling meetings, coordinating travel, and effectively

managing all essential tasks.

* Proven ability to maintain a variety of tasks while working under

demanding conditions.

* Knowledgeable in commercial construction accounting/administration and

management of job site office operations.

* Developed and maintained detailed administrative and procedural

processes that reduce redundancy, improve accuracy and efficiency, and

achieve organizational objectives.

* Highly focused and results-oriented in supporting complex, deadline-

driven operations; able to identify goals and priorities and resolve

issues in initial stages.

* Proficient in Excel, Word, Power Point with extensive knowledge of

customized software programs including, Prolog, CGC, BridgTrak, Seagate

Crystal Reports. Familiar with Quick Books.

* Type 50 wpm with accuracy.

Professional Experience

family health centers of san diego - San Diego, California

1/2010 to 6/2010

Facilities Project and Compliance Coordinator

Provides high-level administrative support to the organization's Facilities

/ Construction

Department.

> Provide administrative support to the Director of Facilities for

construction and renovation projects including logging and tracking of

Bids, RFPs and RFIs. Processed Construction Billings. Assist

Construction Manager with bid requirements and bid

packages. Placed ads with local publications. Setup up meetings for

Public Bid Openings.

> Reconciled and approved 100 vendor and contractor invoices weekly.

> Create spreadsheets to maintain and track compliance records and

permits including alarm, elevator and health permits.

> Managed contract agreements including Security Maintenance, Fire

Extinguisher, HVAC, MSDS, Pest Control and Waste Services. Track

Disaster and Fire Drills.

> Scheduled meetings, maintained office supplies and forms. Prepared

staff meeting agendas and minutes following the meeting. Maintain audit

binders. Opens mail and preps for approval.

RUDOLPH AND SLETTEN, GENERAL CONTRACTOR, San Diego, Ca. 2/2006 to 2/2009

Field Office Coordinator

Managed day-to-day office operations, providing administrative and

accounting support to construction team of 3 Project Managers, 4 Project

Engineers, 2 Superintendents, 2 Safety Coordinators.

Project: Palomar Pomerado Hospital, Poway, Ca.

Project cost: 172,000.000

Accounting responsibilities:

> Create monthly owner labor and reimbursable billings. Received and

processed Trade/Subcontractor billings for payment.

> Setup and maintain budget in CGC and Prolog.

> Prepared monthly Project Status Reports, Journal Entries, Payroll

transfers and weekly timecards.

> Assist Project Manager and Project Engineer with Change Orders.

Administrative responsibilities to include:

> Process and distribute executed owner and trade/subcontractor

contracts.

> Request and monitor insurance documents. Lien waivers, Lien releases.

> Track Certified Payroll. Ordered plans and specs for construction

meetings.

> Create and process change orders. Setup up contract and correspondence

files.

> General filing - Maintained backup system of server.

> Assist Project Engineer with close out documents.

> Boxed project documents for archiving at job completion.

COX COMMUNICATIONS; SAN DIEGO, CA 1/2001 to 2/2006

H.S.I Technical Support and Customer Care Representative

San Diego Call Center

> Responsibilities include: troubleshooting for Internet via inbound

phone calls, scheduling trouble calls, also cross-trained in Customer

Care calls handling issues including billing, collections, disputes,

and service changes.

SHAFER'S SERVICE SYSTEMS INC.; EL CAJON CA 11/1992 to 1/1998

Accounting Module Manager / Contractor Accounting Software

> Responsibilities included: bi-weekly payroll processing and employee

records maintenance. AR / AP processing and file maintenance. Job

Costing, Dispatch and Equipment Maintenance. Testing of accounting

software and provide in house and customer training.

References: Excellent and available upon request

Contact this candidate