Administrative Assistant Executive

F tima Santos

***

Oakland Road Maplewood, NJ ***40

Phone: 973-***-**** (H) /

201-***-**** (C)

Email:

********@*****.***

Work experience

Davis Polk & Wardwell, LLP New York, NY July 5, 2005 - January

2011

Senior Paralegal

. Assist attorneys with the production and organization of documents; draft

and revise documents relating to syndicated loan transactions, unsecured

loan transactions and borrower transactions.

. Perform legal and investigative research under little or no supervision;

gather pertinent information relating to legal issues as requested by

attorney.

. Complete due diligence requirements including conducting debtor lien

searches, Copyright, Patent and Trademark searches as well as researching

statutes, laws and regulations and court rulings.

. Maintain corporate records and perform general corporate housekeeping

functions including preparing stock certificates, board minutes,

resolutions and consents, and officers' certificates.

. Prepare and File Uniform Commercial Code ("UCC") Financing Statements and

Intellectual Property Filings to meet time-sensitive deadlines.

. Collaborate with state corporation offices to maintain or correct

intellectual property filings as appropriate; prepare regulatory filings

in order to meet time-sensitive deadlines.

. Review intellectual property search results and filings for completeness

and correctness; escalate possible issues to the attention of attorney.

. Liaise among legal and business counterparts to expedite closing process;

coordinate post-closing matters pro-actively including organizing closing

binders and preparing materials for storage.

. Manage requests for information and respond to client inquiries in a

timely manner.

. Actively participate in department meetings; adhere to firm policies and

procedures and offer suggestions to streamline processes where

appropriate.

. Act as stand-in Coordinator; including assisting in training new legal

assistants, liaising with associates and disseminating work requests,

responding to questions regarding closing procedures and firm policies.

AIG - Private Client Group New York, NY

November 2003 - June 2004

Executive Assistant to President of Private Client Group

. Supported President of Private Client Group; worked directly with senior

executives and interfaced with high-profile clients.

. Created and revised presentations, contracts and letters of

correspondence.

. Prepared domestic and international travel itineraries; coordinated

travel arrangements and internal/external meetings.

BearingPoint Inc (Formerly KPMG Consulting) New York, NY

May 2000 - October 2003

Senior Administrative Assistant-Investment Services Practice

. Provided administrative support to three Managing Directors.

. Liaised with Legal Department to proofread presentations to ensure

compliance of firm standards, researched information for presentations,

prepared and edited presentation documents prior to publication.

. Maintained marketing materials for external and internal client use,

responded to external information requests and oversaw the Request for

Proposal (RFP) process for the Investment Services practice.

. Led a team of assistants in conducting market data research and analysis

reports.

MTB BANK, New York, NY

October 1995 - March 1999

Account Officer, Private Banking Department

. Reported to Senior Vice President of Private Banking/Treasurer.

. Supervised the creation of new accounts and the gathering of all

compulsory documentation.

. Monitored daily activities of private banking accounts; reviewed internal

reports of overexposures, loan expirations/payments, daily transactions,

and trial balances.

. Supported the standard processing of remittances, bookkeeping entries,

and document control.

Skills

. EDGAR, Lexis Nexis, Westlaw, MS Office

. Fluent in written and spoken Portuguese and Spanish

Education

ABA Approved Paralegal Diploma Program

New York University School of Continuing Education

May 2005

Business Corporations Trademarks & Copyrights

Contracts Litigation Wills, Trusts & Estates

Uniform Commercial Code Research, Writing & Evidence

Securities & Exchange Commission NY Civil Practice

Bachelor of Arts, Political Science/International Relations, Montclair

State University January 1999

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