Administrative Assistant Office

F. Pierre-Lyne Phanor

*** ********'s Dr. Winthrop, MA - ***********@*******.*** - 857-***-****

SUMMARY

. 9 years in progressively responsible roles in international and

government agencies

. Languages fluencies: English, French, Creole

. Ability to complete project with little oversight

. Proficient with Microsoft Office: Outlook, Word, Excel, Access,

PowerPoint, Quickbooks, peoplesoft (Atlas), Webpass

EXPERIENCE

NOKIA RESEARCH CENTER Feb

2011 - to present

P/T Administrative Assistant

. Performed administrative duties: Open, sort and distribute incoming

correspondence, including faxes and email, Maintain office calendar to

coordinate work flow and meetings; identifying office technology needs

and maintenance of equipment; organizing and coordinating seminars and

conferences;

. Coordinate and maintain records for staff, office space, telephones,

parking, company debit card and office keys

UNITED NATIONS - UNFPA (United Nations Population Fund)

Jul 2009 - Jun 2010

Administrative and Financial Assistant

. Assisted the Program Managers in the overall management of the

Maternal Health Section including budget, finance, procurement and

travel;

. Controlled the implementation program budget including periodic review

of budget performance, corrective actions and preparation of financial

reports;

. Provided Administrative Support in organizing various Events

(conferences, Workshops and Seminars) and followed up on incoming and

outgoing emails and correspondence

UNITED NATIONS - UN Women (formerly UNIFEM)

Mar 2008 - Jun 2009

Senior Administrative Assistant

. Performed administrative duties: overseeing travel program: monitoring

accounts and payment to vendors and contractors for services;

identifying office technology needs and maintenance of equipment;

organizing and coordinating seminars and conferences;

. Budget follow up for 5 projects: Reviewing accounting transactions to

ensure compliance with policies and procedures;

. Maintained attendance Records;

AMERICAN EMBASSY

Sep 2003 - Mar 2008

Voucher Examiner/Administrative Assistant

. Examined administrative and contractual payments for companies:

assuring documentation meets all standards for certification;

. Prepared vouchers for blanket purchase agreements;

. Frequent and continuous contact with billing agents;

. Managed Citibank Credit Card reconciliation;

. Served as Back up to the Financial Assistant, preparing Travel

vouchers, travel reimbursement, grant, check in and checkout of

American officers;

. Administrative task: corresponded with local and international

partners, filing of vouchers, reconciling vendors account);

CARITAS HAITI

Sep 2001 - Sep 2003

Executive Secretary

. Coordinated all travel, Meetings, workshop and trainings for the

Office;

. Managed and prepared Petty Cash Report and time and Attendance Report;

. Provided support to the activities and projects carried out by the

Organization such as filing and documentation;

. Created Filing System

EDUCATION

Associate Degree in Accounting Sciences, INAGHEI Haiti, December 2009

Christ the King Secretarial School Haiti, Bi lingual Secretarial

Certificate 2001

ACHIEVEMENTS

Award for Creation of Vendor Payment log (on Access) to avoid Duplicate

payment at the US Embassy

Participate in Haitian Elections at Gonaives in 2006 with the American

Embassy delegation

Voucher Examiner Courses - Charleston, SC

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