Administrative Assistant Project

PROFILE

Over nineteen years of Executive Administrative Assistant experience with

emphasis in high-level administrative support by conducting research,

preparing reports, handling information requests, and performing various

functions such as preparing correspondence, receiving visitors, arranging

conference calls, and scheduling meetings. I am a highly motivated,

dedicated and creative individual with very effective communication,

organizational, implementation and communication skills.

SKILLS AND CERTIFICATIONS

- Expert level computer skills; including Microsoft Office Suite, MS

Project, Access Databases, PowerPoint, SAP, MERP, ORACLE Database, LIMS,

OE/Six Sigma, Lotus Notes, TREND Database and Kronos' Time and

Attendance Software.

- Proven knowledge and application of project management processes

throughout entire project lifecycle including: scoping, budgeting,

resource allocation, schedule creation, routine reporting and continuous

improvement.

- Proficient in developing robust, applicable and sustainable

administration systems and processes.

- Experienced trainer and supervisor to lower-level clerical staff.

- Applied knowledge of Lean/Six Sigma Green Belt processes and tools.

- Additional strengths in Procurement, Planning, Buyer, Quality Assurance,

QA Lab, Validation and Logistics.

EMPLOYMENT

B'Z Cleaning Service - Knightdale, NC August 2010 to Present

Successfully operate a professional cleaning service for various businesses

and private cliental.

- Work with clients to identify project scope and special requirement.

- Primary contact for estimates, scheduling, accounting and third party sub-

contracting

Stock Building Supply - Raleigh, NC (contract position) May 2010-

August 2010

Administrative Assistant, Procurement Sourcing Group

- PROCESS INCOMING VENDOR SET UP REQUESTS, TERMS AND CONDITIONS AND

SCHEDULES.

- Lead person for inventory vendor transition for acquisitions.

- Provide administrative support to Director of Procurement with detail

calendaring, travel planning, preparation and report generation from

internal and external meetings.

- Interface with national suppliers and management on daily basis to

process new and existing vendor accounts.

Frankel Staffing Partners- Raleigh, NC (contract position) September

2008 - February 2009

CONTRACT SYSTEM SUPPORT PROJECT ADMINISTRATOR - FIRST CITIZENS BANK,

RALEIGH, NC

- PROJECT ADMINISTRATOR CHARGED WITH MANAGEMENT OF INSTALLATION AND

IMPLEMENTATION PROJECT TEAMS FOR REMOTE ATMS FOR A NATIONAL NETWORK,

COAST TO COAST AND EIGHT DIFFERENT DIVISION COMPANIES AND SERVICE

PROVIDERS.

- Successfully sourced and negotiated installation contracts of remote

ATMs, circuits, and routers with various vendors/suppliers to meet and

perform upgrades.

- Utilized MS Access to track implementation from circuit provisioning to

final conversion of remote systems including network, security and ATM.

- Processed vendor invoicing, account payable and account receivables

utilizing MSExcel.

- Worked closely with bank branch managers and vendors to schedule new

network accessibility.

GlaxoSmithKline - Zebulon, NC May 1986 to July 2008

BUYER / PLANNER - SOLID DOSE/MULTIDOSE INHALER (JUNE 2005 TO JULY 2008)

- Actively sought and procured raw pharmaceutical materials and components

to support manufacturing operations.

- Sourced and negotiated contracts with vendors, performed production

planning and scheduling, verified accuracy of received materials and

expedited product through warehouse. Utilized SAP to order and track

materials for production.

- Developed sourcing strategies while delivering continual improvements in

cost

- Reduced vendor costs through order consolidation and increased order

accuracy by creating a checklist for bill of lading requirements. Worked

closely with vendors to resolve supply, quality, delivery and monitor

cost performance.

GlaxoSmithKline - Zebulon, NC (June 2004 to June 2005)

Administrative Support Associate, QA Strategic Projects

Primary support for three directors and secondary support to a fifteen

member quality team responsible for quality, project planning, logistic and

implementation.

- Developed and maintained complex presentations, reports, spreadsheets,

and databases; analyzed data and recommended changes to enhance facility

operating procedure documentation.

- Prepared and maintained confidential department information, including

technical correspondence to the FDA, Group Quality Division,

Pharmaceutical Manufacturers Association, and Medicines and Healthcare

products Regulatory Agency, budgets, financial statements, and personnel

files.

- Organized internal and external meetings with the FDA and GSK worldwide

staff. Oversaw site selection, transportation and accommodations,

audiovisual needs and special meal and menu selections.

GlaxoSmithKline - Zebulon, NC (December 2000 to June 2004)

Product QA Administrative Assistant / Document Control Coordinator

Designed, setup, implemented, and managed a centralized database for all QA

and FDA documentation for Zebulon facility that increased accessibility to

critical information. Provided comprehensive, confidential, and in-depth

administrator duties and performed database searches for the 30-employee QA

validation department.

- Acquired an in-depth knowledge of cGMP and FDA policies and maintained

compliance with operational protocols and records management regulations,

including SOPs, training records, internal / external forms, and

department information.

GlaxoSmithKline - Zebulon, NC (January 1999 to December 2000)

QC Database Administrator

Designed and implemented a central sampling room for chemists and lab

personnel to access compounds and medicines requiring testing. Established

and maintained sample tracking processes.

- Distributed and tracked all chemistry and microbiological samples

processed through the QA laboratory using LIMS to release samples to the

laboratory and rejecting all samples after testing completion.

GlaxoSmithKline - Zebulon, NC (May 1986 to December 1998)

Administrative Assistant to Director, Corporate Compliance & Validation

I provided direct executive administrative support and service to Director

of department. My responsibility focused for international contract

compliance and computer validation and 30 departmental employees.

Coordinated internal and external meetings and prepared and maintained

confidential and proprietary documentation.

- Contributed to the implementation of an Oracle database to store

documents and track all validation work for the facility.

- Ensured optimal design and functionality of software programs to meet

department needs - audited systems for accuracy and completeness, planned

and organized document flow, ensured availability for FDA, GQD, and

internal inspections.

- Educated and trained department staff and supervised other administrative

staff with respect to information, software, and equipment of computer

technology.

Education

Certified Nursing Assistant (2009): Registry Number: 386800

Wake Tech Community College - Raleigh, NC

Bachelor of Science in Business Administration (2004) GPA 3.4

North Carolina Wesleyan College - Rocky Mount, NC

Medical Secretary Certificate (1985) GPA 3.2

Cambria-Rowe Business College - Johnston, PA

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