Administrative Assistant Medical

tina m. keenan

**** ** **** ****** 407-***-**** (C)

Lighthouse Point, FL 33064 *************@*******.***

Professional Profile

< Highly organized, dedicated with positive attitude.

< Excellent written/oral, interpersonal and communication skills.

< Extensive administrative, writing and research skills.

< Perform well under pressure - accustomed to fast paced environment

where deadlines are imperative.

< Able to coordinate multiple projects; can shift to cover a

multitude of positions as needed.

< Detail-oriented person with exceptional follow-through abilities;

able to oversee projects from concept

to finished product.

< People oriented; able to work well with individuals on all levels.

< Excellent problem solving, decision making, project management, and

team player skills.

< High degree of independent judgment, able to perform with limited

supervision

Professional Experience

Office Manager/Executive Assistant

New Generation Biofuels, Lake Worth, Florida (7/2008 - 11/2010)

Serve as Office Manager for an alternative energy/renewable fuels provider.

Being a start-up company relocating to the Florida area, I put all

attributes of the office in place, including but not limited to: furniture,

telecommunications, IT, supplies, equipment and d cor. I continue to

proactively coordinate and monitor office operations to ensure company

requirements are sufficiently met on a daily basis. Function as key

contact for several entities - Human Resource, IT, Telecommunication,

Payroll and Benefits. Administer new employee benefits. Prepare and

approve payroll. Oversee and maintain company receivables and payables,

including approval and processing of payments, preparing accruals and

issuing of purchases orders. Assist in research, completion and submission

of state grants. Assist with compiling requested information for audits.

Perform highly professional interface via phone, email, and in person on

behalf of the executives, including communication with Board Members.

Anticipate the needs and issues of executives and office operations while

taking prudent action using independent judgment and discretion. Develop

and maintain relationships with vendors while negotiating pricing/discounts

for company contracts. Ensure compliance of licensing. Administrative

responsibilities; compose correspondence, agendas, spreadsheets,

presentations, and organizational charts. Prepare monthly management

reports, expense reports, and assist with preparation/control of budget.

Maintain confidential files including personnel files. Maintain executives

schedule/calendar, receive visitors, and coordinate complex travel

arrangements, planning and logistics of meetings and conference calls.

Utilize internet to conduct research and analysis of information as needed.

Perform special projects as assigned. Perform other duties and functions

as are necessary or incidental to the proper performance of position.

Executive Administrative Assistant

Harland Financial Solutions, Lake Mary, Florida (2003 - 5/2008)

Serve as principal Executive Administrative Assistant to President & Chief

Executive Officer, Chief Financial Officer, and Vice President Human

Resource for a financial services company. Execute full administrative

functions of a confidential nature in a fast paced environment. Perform

highly professional interface via phone, email, and in person on behalf of

the executives. Anticipate the needs and issues of executives. Extensive

maintenance of multiple calendars, database of contacts, distribution lists

and organizational charts. Compose correspondence, agendas, spreadsheets,

reports and various presentations. Coordinate travel arrangements,

planning and logistics of meetings, conference calls and company

activities. Prepare, verify and process monthly expense reports. Receive

and process company receivables. Assist in budget preparation and control.

Prepare and distribute budget, business/strategic plan and informational

meeting materials. Assist with compiling requested information for audits.

Maintain individual stretch objectives and monitor activity and overall

achievement. Reply to incoming resumes and letters of interest. Maintain

confidential files including personnel files. Ensure compliance of company

record retention policy and regulations governing consumer privacy and

information security. Identify, analyze, adapt and implement effective

course of action when encountering various inquiries or complaints. Obtain

and maintain office supplies and ensure that office equipment is

operational. Utilize internet to conduct research and analysis of

information as needed. Perform special projects as assigned.

Executive Administrative Assistant

National Healing Corporation, Boca Raton, Florida (2002 - 2003)

Perform administrative tasks for senior management including, Chief

Financial Officer, Chief Development Officer, and five Vice President of

Development/Sales for a healthcare management company. Diverse

responsibilities encompass composition of correspondence, meeting minutes,

agendas, corporate policy and procedures, and various financial and sales

presentations. Develop and maintain calendars, corporate organizational

charts, database of industry contacts, and confidential files for corporate

affairs. Arrange complex and detailed travel/conference accommodations,

conference calls, and various meetings. Coordination of company's presence

at trade shows - including logistics, customer contact, mailings, assembly

of exhibit, and appropriate representation. Dissemination of corporate and

sales materials. Administer calls from both internal and external sources.

Prepare, verify, and process monthly expense reports. Assist in budget

preparation and control. Compile, analyze and summarize financial and

statistical data - utilize data in preparing visual aides (graphs/charts)

for monthly presentation. Prepare confidential reports regarding

operations, staffing changes, sales, volumes, and servicing standards.

Assume primary responsibility for all corporate contracts - new, existing,

and renewals. Conduct research and perform special projects as assigned.

Executive Administrative Assistant

Lifetime Health, Rochester, New York (2000 - 2002)

Executive Administrative Assistant to Medical Director, President and Vice

President of a large medical facility. Responsible for all aspects of the

physician recruitment process including credentialing coordination. Utilize

all resources available in identifying and recruiting physicians.

Coordinate itinerary for travel, site visit and interview. Work

independently and in a team environment to negotiate complex physician

contracts. Research and verify physician board certification status,

education, and licensure. Confirm prior employment references. Responsible

for recruitment search strategies and coordination of all related

recruitment functions. Work directly with the Medical Director to identify

physician recruitment needs. Preparation of contracts, correspondence,

presentations, monthly newsletter, dictation, schedule meetings and arrange

travel/conference accommodations. Maintain calendars, confidential files,

petty cash, office supplies, and pertinent physician database. Process

payroll and payment of departmental invoices. Analysis/input of medical

insurance financial data - utilize data to produce visual aides

(graphs/charts) for monthly presentation. Monitor and sustain modifications

to medical procedures/treatment protocols and company policy & procedures.

Attend monthly executive meetings - to transcribe discussion and execute

meeting minutes. Administer incoming phone calls, responding to patient

inquires and complaints. Interaction with all levels including executives

of a variety of facilities, medical staff and other team players.

Executive Administrative Assistant

Rochester Cardiopulmonary Group, P.C., Rochester, New York (1995 - 2000)

Executive Administrative Assistant to Office Administrator and seventeen

Cardiologists. Perform analytical and management projects. Maintain

confidential files, petty cash, employee benefit information, and

office/medical supplies. Duties include payroll, processing of invoices,

and balancing of monthly financial accounts. Prepare correspondence,

presentations, dictation, schedule meetings, arrange travel/conference

accommodations and luncheons. Administer orientation to new employees,

including explanation of benefits and company policies and procedures.

Preparation and input of monthly/yearly doctor and patient scheduling.

Responsible for all activities associated with credentialing or re-

credentialing physicians. Maintain pertinent physician credentials

database.

Secretary III

University of Rochester, Rochester, New York (1993 - 1995)

Report to Facilities Construction Department, and assist project managers

located at the Medical Center and River Campus. Perform secretarial duties,

including maintaining project files, office supplies, department petty cash

account, prepare contracts and correspondence, schedule meetings, arrange

travel accommodations, dictation, and phone coverage. Assume primary

responsibility for distribution and tracking of all project authorization

forms and invoices. Maintain a variety of accounts including departmental

operating accounts and projects accounts. Monitor financial records; ensure

accurate account distribution and reporting. Summarize and balance entries,

transfer data to/from general ledgers. Trace errors, record adjustments,

follow up and resolve discrepancies. Maintain pertinent files for all

accounts. Preparation and distribution of periodic reports.

Accounting Bookkeeper II

University of Rochester, Rochester, New York (1991 - 1993)

Processing of invoices which detail assignments of vendor numbers,

balancing, verification and preparation for computer input. Interfacing

with inter-company employees and outside vendors. Forwarding of all

processed checks to their appropriate destination. Verification of data

input. Additional accounting procedures including voided checks, ledger

discrepancies and stop payments.

Computer Skills

Proficient with Microsoft Word, Excel, PowerPoint, Visio, ACT!, MapPro

(iXpress)

Peachtree, Quickbooks, Lotus 1-2-3, IDX, Outlook, Lotus Notes, and

Internet.

Experience with Access and Quicken.

Certification

New York State Notary Public (1999 - 2003)

Florida State Notary Public (2005 - Present)

Education

Legal Administrative Assistant

Bryant & Stratton, Rochester, New York

Involved in communications for both writing and public speaking.

Accounting Principles

Monroe Community College, Rochester, New York

Criminal Justice - Minor

Medical Terminology

Greece Continuing Education, Rochester, New York

( References Furnished On Request (

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